Quote from MTD to purchase silicone strap bike lights
See attached the quote sent by MTD for the Silicone Strap Bike Lights for University of Illinois' share for Light the Night 2020.
See attached the quote sent by MTD for the Silicone Strap Bike Lights for University of Illinois' share for Light the Night 2020.
Meeting attended by representatives from: F&S, CBC, MTD, CCRPC, and CCB.
We confirmed that Campus Bike Center could be the third location for Light the Night this year. Sarthak Prasad will confirm with Jake and Alana.
Cynthia Hoyle will send a quote to Sarthak Prasad. Cynthia will also send a draft of the Safety Plan and Warning and Waiver Form for COVID-19.
Sarthak Prasad will work on creating a sign up form for volunteers. He will also work on getting work orders for tables and chairs, and to request a PO. MTD can provide some masks, gloves, and hand sanitizers. Stacey will check if Public Functions can provide hand sanitizers and water for volunteers.
Sarthak will also work on lawn signs and digital signage. List of avenues used to promote Light the Night 2019 will be used as a reference for promoting the Volunteer opportunity and the Distribution event.
The next meeting will be held in two weeks.
During this meeting, it was decided that we will be moving forward with the mass install of silicone strap lights. MTD will purchase these lights, since the cost is same as last year. We can get 1250 light sets for $6000.
As discussed in the last meeting, TBP will not participate in this event.
UIUC, MTD, Urbana, and Champaign confirmed that they will be providing funds for this year's Light the Night - $1500 each.
City of Urbana and City of Champaign will not participate in organzing, planning, or participation in a mass install event. So, they will not be involved in any of the future meetings. If for some reason, the mass distribution event does not take place, Urbana and Champaign will work on the Plan B.
MTD, CCRPC, and Chanpaign County Bikes confirmed that they will participate in the event. MTD will work on a Safety Plan that will be presented to the CU-Public Health District and the Executive Steering Committee at the University of Illinois for approval. There will also be a Warning and Waiver form that all volunteers must agree to.
Next meeting will be scheduled next week.
Following the Light the Night 2020 - Initial Planning Meeting, it was decided that this year we will install the silicone strap lights only. Evan Alvarez and/or Cyhtia Hoyle will purchase the lights and send the quote with the share to each funding agency.
University of Illinois organized a meeting for all participating units - F&S, CBC, Urbana, Champaign, MTD, CCRPC, TBP, and CCB. Please see attached the notes from our meeting.
UPTV coverage of Light the Night event, featuring Barry Isralewitz and Sarthak Prasad
Please see attached the list of avenues used to promote Light the Night event.
Jennifer Carson from McKinley Health Center provided 400 (200 each for two locations) reflective orange slap bands for the Light the Night event that have imprinted on them our 24/7 Dial-A-Nurse. These are great for being seen in the evening hours.
Jen dropped them off in Sarthak's office at 9 am on October 3.
All, Abbreviated week for me as I was out of town Thursday and Friday. I’ll check in with my staff this week and see how things went in my absence.
There are 6 bikes on the outside rack from this weekend but unfortunately one or two are locked up as if it’s a regular bike rack. Whoops!
This week will be busy as we have Light The Night on Thursday and our second Fix-a-Flat class on Friday. I’ll be talking up the F-a-F class incessantly this week in hopes of increasing participation numbers. For LTN I’ll be splitting my staff up between the shop and the event for the time that they overlap.
We have been oscillating back and forth between allowing for Free Visits and not depending on how busy we are and how well-staffed we are at that time. So that points to things getting a little calmer (thankfully). Addressing the burnout my staff and I feel during these very busy beginning months will be a task for the winter.
Moving all the kids bikes over to Salt & Light didn’t end up happening last week so I’ll shoot for getting those out this week. It’ll help with clearing everything out for our move. Exciting times!
The numbers:
Visitors: 96
Sales: $1,242.50
Memberships: 16 for $480
Bikes (refurb): 2 for $225
Bikes (B-a-B): 1 for $57
Tires/tubes: 20 for $92
Thanks!
Jacob Benjamin
Manager, Campus Bike Center
Bring your bicycle to Alma Mater Plaza or the Hallene Gateway (Illinois Street and Lincoln Avenue) on Thursday, October 3 from 4 p.m. to 7 p.m. for the free installation of bicycle light sets. Light the Night strives to improve the visibility of bicyclists in Champaign-Urbana and provide general bike safety information. Free, on-site bicycle registration will also be available. October 3, 4–7 pm
Sarthak Prasad • Facilities & Services
Information on Light the Night was approved to be posted in eWeek (for faculty and staff), iNews (for Undergraduates), iSEE, and ISSS Newsletters.
Sarthak Prasad organized another meeting to discuss the current status of the final preparation, one week prior to the event. See attached the meeting notes.
Jake Benjamin received the Torch Blinking Bike Lights on September 18, 2019.
Barry confirmed the times for Volunteer training and Light Assembly.
See Quote from TBP to purchase Torch Blinking bike lights
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Optional training sessions:
There will be two chances to go to a short training session for those who haven't participated before, those who want a refresher, or those who want to practice with this year's models of lights:
- Mon., Sept. 23, 2019, 6:00 pm--6:45 pm, at the Downtown Urbana Bike Project, 202 S. Broadway, Urbana, IL. (enter via south side basement door).
- Thu., Oct. 3, 2019, 3:00 pm--3:45 pm, at Alma Mater (SE corner of Green St. and Wright, Urbana, IL)
We will run a light-assembly / battery-install event (plus a second if needed) to get lights ready in advance:
- Mon., Sept. 23, 2019, 7:00 pm--9:00 pm. Downtown Urbana Bike Project, 202 S. Broadway, Urbana, IL. (enter via south side basement door)
- Possible second session: TBA
MTD's marketing team created the LTN 2019 Facebook Page: https://www.facebook.com/events/911318152576958/
Sarthak Prasad posted this link as an event on Bike at Illinois: Light the Night 2019
See the project update on LTN Volunteer Sign Up.
See the meeting notes from the first group meeting for LTN 2019.
Cynthia Hoyle sent a draft of the Light the Night 2019 Flyer. Sarthak Prasad, Stacey DeLorenzo, and Morgan White provided comments and it was finalized on September 16, 2019. See attached the final version of the flyer.
See the meeting notes from the first group meeting for LTN 2019.
Barry Israletwitz from The Bike Project created a LTN 2019 signup page: https://docs.google.com/spreadsheets/d/1T6r2OCt4wS66DzkYOO6M7mXE-iDp38DTFhVj2RreR6c/edit?usp=sharing
Sarthak Prasad posted this link as an event on Bike at Illinois: Light the Night 2019 - Volunteer Opportunity
See the meeting notes from the first group meeting for LTN 2019.
Sarthak requested a Purchase Order (PO) following receiving the quotes from MTD and TBP. The POs were approved for MTD on September 6, and for TBP on September 10, 2019.
See attached the quote sent by TBP for the Torch Blinking Bike Lights for University of Illinois' share.
See the Invoice contact information for the University of Illinois.
See attached the quote sent by MTD for the Silicone Strap Bike Lights for University of Illinois' share.
See the Invoice contact information for the University of Illinois.
On August 26th, Sarthak Prasad sent the information needed to set up the Purchasing Orders (POs) for MTD and TBP to purchase the lights for the event. he also sent the contact information to use for Quote and Invoice.
See the meeting notes from the first group meeting for LTN 2019.
See the bike lights purchasing agreement here.
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Hi Barry and Evan,
I will get a PO set up for TBP and MTD, and then I can send them to you. The invoice we receive needs to not include a date before the date of the PO.
The best process for us is:
We will need the quote to be sent to us before you place the orders. Please send it to Morgan’s attention, and copy me and Stacey. For the basic info you requested:
Agency Name – University of Illinois at Urbana-Champaign
Department Name (or Individual) – Facilities & Services Sustainability, Attn: Morgan White
Postal Mail Address- 1501 S. Oak Street, Champaign, IL 61820
Thanks,
Sarthak
Sarthak Prasad
Sustainability and TDM Specialist
Facilities & Services
University of Illinois at Urbana-Champaign