In September, Associate Director for Space Utilization Jill Maxey met with faculty and staff interested in the status of the Net Zero Growth Space Policy. She explained the calculations involved in setting up the Space Bank, and the anticipated usage going forward in future years.
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Projects Updates for Maintain or Reduce Gross Square Footage
- Associated Project(s):
"No Net Increase in Space" Policy
According to plans set forth by the 2010 Illinois Climate Action Plan, the University will enact a “no net increase in space” policy for the entire campus by 2012, applicable to all space controlled by campus including auxiliary units and rental space. Continued growth of the campus has led to an increase in the University’s use of non-renewable energy sources. In order to decrease the projected increase in carbon emissions, steps must be taken to ensure that square footage is only added on necessary occasions.
As part of the “no net increase in space” policy, the Non-Instructional and Instruction Space Taskforces were created. These taskforce provided advice on non-instructional and instructional space utilization on the Urbana campus.
The goals of the Non-Instructional Space Taskforce are to develop and review policies governing the assignment of space to promote the most efficient use; prepare recommendations for policies to govern how space is assigned and used; propose an approval process for requesting new and additional space that considers the iCAP commitment; determine policies for space being used for storage of excess equipment, furniture and physical records; and review the policies of other institutions to identify practices that should be incorporated into the policy recommendations above. The committee is also looking into space management tools to allow for better transparency of space allocated to units.
The goals of the Instructional Space Taskforce are to adopt guiding principles for use of instructional space and determine standards for equipment within the instructional spaces; determine the appropriate inventory mix of instructional space and what qualifies as "instructional space; create or update an inventory and assess the use and condition of all instructional space; and create and track space utilization metrics on an annual basis.
Maintain or reduce the campus gross square footage relative to the FY10 baseline.
The 2010 iCAP committed the campus to enacting a 'no net increase in space' policy applicable to all space controlled by campus. Such a policy enables greenhouse gas emission reductions through restricting additional gross square feet of campus buildings, which is directly related to the peak energy demand for campus utilities. In addition to limiting future energy expenditures, there will also be a reduction in the use of resources for construction materials and processes, and a reduction of transportation emissions associated with urban sprawl.
A net zero growth space policy has been approved by the Provost’s Non-Instructional Space Task Force. The campus should target formal adoption of this policy and incorporation into the Campus Administrative Manual before the end of FY15. According to this policy, when buildings are demolished or leases are vacated (post-2010), their gross square footage would be added to a “square footage bank” held by the Provost’s office. The Provost may “retire” this square footage in order to effect a gradual reduction in campus gross square footage, or may make allocations of this square footage to offset individual projects that would otherwise increase gross square footage. Such an allocation from the bank would represent a negative square footage contribution to the project to enable it to result in no increase in gross square footage.
Modern building standards typically require more square footage for accessibility and mechanical needs. Nevertheless, campus could prevent the need for increases in square footage by judiciously examining existing and new space requirements at a departmental level. Campus could also consider best practices from other campuses, such as a space marketplace that provides rewards for space reduction and enables efficient space swaps. The campus could develop a standardized reporting system that measures utilization of classrooms, classroom laboratories, conference rooms, and meeting rooms based on variables such as time and day of the week, average percent fill, facilities demand, etc. Campus administrators could then identify underutilized spaces and reassign them for other purposes. A comprehensive space audit of the campus could also be considered.
- Associated Project(s):
On July 29, the iCAP Working Group (iWG) met for the first time. Read more about that first meeting in the attached minutes.Attached Files:
F&S Planning is working on formalization of the “no-new space” policy as recommended in the iCAP.