Overview

Miriam Keep, Codie Sterner, and Michael McKelvey met to continue discussing how to approach embedding projects from the iCAP Portal on the SSC website.

Discussion

We discussed several possible ways to represent SSC Projects using the iCAP Portal:

1. For each Project the SSC funds, create a sub-project for each semester the SSC provides funding (e.g. "SSC Funding for Campus Bike Center, Fall 2023")
   • Pros: uses existing structure with minimal modification
   • Cons: LOTS of new sub-projects with very little information other than SSC details - could be confusing for visitors and cumbersome for data entry
2. Expand the currently unused Project Funding bridge between Funding Sources and Projects
   • Pros: uses an existing system that's not currently used for anything else
   • Cons: adds complexity with minimal gain, since we don't expect this system to be used for anything other than SSC projects
3. Allow multiple semesters of funding info to be entered on a project (collections of fields, rather than fields directly associated with a project)
   • Pros: SSC-specific solution; minimal complexity; most straightforward way people entering the information would think of it
   • Cons: SSC-specific solution, so not easily generalizable if we want to use it for something else in the future; requires each of SSC's funding projects to be associated with exactly one iCAP Portal Project - is that a concern?

Decision

We decided to pursue the 3rd option (multiple semesters of information added to a project). It seems like the simplest approach.

Timeline

Codie would like it ready to go by summer, when he'll have staff who can work on the data entry. Goal of completion by start of fall semester.

TODOs

Michael will mock something up for our next iCAP Portal meeting so we can run it by the group and get feedback.