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Projects Updates for Sustainability iCAP Portal

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  1. Engagement002 Take Action Weblink - Transmitted

    The Engagement002 iCAP Portal Redesign was renamed to Engagement002 Take Action Weblink. On 11/11/22, the recommendation was transmitted to Madhu Khanna, Director of iSEE, with the following email. The iWG assessment is attached. 

    =============

    Hello Dr. Khanna,

    The Illinois Climate Action Plan (iCAP) Working Group (iWG) reviewed recommendation Engagement002 from the Engagement iCAP Team about the iCAP Portal. The iWG discussed this and rather than changes to the database repository site of the iCAP Portal, the iWG recommends that iSEE’s communications team, in collaboration with the iCAP teams, take the steps recorded in the attached word document and listed here:

    1) For immediate action - Highlight a Student Action button to access the related “Action” page.  Make it consistent throughout the various websites, so the students/users know it is the same link.

    2) Look carefully at the iSEE campus sustainability page/site to streamline it and make it a lot more accessible for students, so they know how to take action and understand the progress we’ve made in this area.

    3) Develop an image-based site for campus sustainability engagement, with appropriate campus professionals and a student focus group that includes students with visual background and students with sustainability knowledge. Include time-based suggestions (if you have five minutes, if you have 30 minutes, if you have an hour, if you have an hour each week, etc.). Include suggestions for iSEE website, iCAP Portal, and related sites, as well as development of new landing page website.

    4) Reassess and renew the message and graphics of the iCAP web-presence on a regular basis (at least every five years).

    The Formal iCAP Procedures includes a section on campus unit responsibilities upon receipt of a recommendation, and we respectfully request your initial response to this recommendation by November 30, if possible.  If you have any questions regarding this recommendation, we are happy to discuss this with you further.

    Sincerely,

    Morgan, Jen, and Meredith

    ============

    See submittal of Engagement002 iCAP Portal Redesign --> Engagement002 Take Action Weblink recommendation here.
    See attached iWG assessment. 

  2. iCAP Portal Admin Meeting - November 18, 2022

    Associated Project(s): 

    Done:

    TODOs:

    • Fancy project page - make images in image banner clickable (go directly to image)
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Collections page:
      • Add image upload option
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site
    • Use "Take Action" project to encourage students to get involved with sustainability (link from homepage?)
    • Track down and resolve informational message on full listing page for Project Updates by Key Objective (see, e.g. Projects Updates for key objective: 1.0 iCAP 2020 Illinois Climate Action Plan)
    • Why is the Achieve Zero Waste project map page not loading?
  3. iCAP Portal Admin Meeting - November 4, 2022

    Associated Project(s): 

    Discussion:

    • Invoices in project updates - decided to make future invoices private, and make the current invoices private as well.

    Done:

    • Related Files section on project pages: show as list rather than cards, add spacing between items, remove bullet points
    • Reorganize Collections pages (example on dev)
      • Keep project listing in top left
      • Move map to lower left
      • Move Updates to top right, show 10
      • Move Hierarchy to just below Project Listing, link to hierarchy in separate page rather than loading in current page to speed up page loading time (NOTE: hierarchy page still needs work)

    TODOs:

    • Make current invoice documents private
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Collections page:
      • Put Project embed and Project Updates embed below their respective listings
      • Put each embed in a collapsible section
      • Add image upload option
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site
    • Use "Take Action" project to encourage students to get involved with sustainability (link from homepage?)
    • Track down and resolve informational message on full listing page for Project Updates by Key Objective (see, e.g. Projects Updates for key objective: 1.0 iCAP 2020 Illinois Climate Action Plan)
    • Why is the Achieve Zero Waste project map page not loading?
  4. iCAP Portal Admin Meeting - October 21, 2022

    Associated Project(s): 

    TODOs:

  5. Engagement002 iCAP Portal Redesign - Submitted (renamed Engagement002 Take Action Weblink)

    The Engagement iCAP Team submitted Engagement002 iCAP Portal Redesign recommendation, outlined as follows:

    "Hire a graphic/web design student intern to develop a simple and more organized website to increase university community engagement on the iCAP Portal."

    The recommendation is attached. 

  6. iCAP Portal Admin Meeting - September 23, 2022

    Associated Project(s): 

    Michael's updates:

    TODOs:

    • Track down and resolve informational message on full listing page for Project Updates by Key Objective (see, e.g. Projects Updates for key objective: 1.0 iCAP 2020 Illinois Climate Action Plan)
    • Why is the Achieve Zero Waste project map page not loading?
    • Discuss metrics at next meeting
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
    • Reorganize Collections pages
      • Keep project listing in top left
      • Move map to lower left
      • Move Updates to top right, show 5-7
      • Keep Hierarchy in lower right, link to hierarchy in separate page rather than loading in current page to speed up page loading time
    • Related Files section on project pages: show as list rather than cards, add spacing between items, remove bullet points
  7. iCAP Portal Admin Meeting - September 9, 2022

    Associated Project(s): 

    Michael's updates to the iCAP Portal:

    • Project Creation/Update page: added checkboxes for "Make ____ field collapsible" for each textarea (Description, Background, Conclusion)
    • Project page: added a fallback message when there’s no content in the center column so the right-hand sidebar doesn't show up in the middle (e.g. Reduce Emissions from Travel)
    • Project Header Layout (e.g. LEED Certification project): added padding below header image
    • Theme pages (e.g. Energy theme page)
      • Added padding between Project Hierarchy & Other Projects
      • Moved to live site
    • Set "Standard Project Layout" for all projects w/o a Project Layout already set
    • Started work on advanced project search, see Project Search (DEV)

    TODOs:

    • Theme pages (e.g. Energy theme page): make description collapsible (may not want this any more - TBD)
    • Theme pages (e.g. Land and Water theme page): can we put a max height on the images so portrait images aren't enormous?
    • Projects Updates page: make search tips collapsible and put them after fields
    • Project Search (DEV): order of search fields should match table columns
    • Discuss metrics at next meeting
      • Metrics with lots of data
      • Outdated metrics
      • Fun with math (e.g. combining multiple metrics)
    • Show the recent project history of the project Associated with an iCAP Objective on that Objective’s page
    • Review the look of the related files on the Fancy Project Page layout at our next meeting. Right now, it looks like this:
      Screenshot of Related Files and Related Files (Private) listing from a project using Fancy Project Layout
  8. iCAP Portal Admin Meeting - August 12, 2022

    Associated Project(s): 

    Michael showed updates to the iCAP Portal:

    • It's safe to delete Collections; tested on dev to confirm it doesn't break anything.
    • Project Collection page: fixed bug where project hierarchy showed all Collections for each project rather than only current Collection.
    • Create project page: fixed bug where input fields were overflowing their containers in Firefox.
    • The Projects by Project Status listing now allows you to select how many projects to view at a time, including All. There is also a “Download list of projects as CSV file” link below the listing, which includes the URL as its own column, since CSV files can’t include clickable links.

    TODOs:

    • Theme pages (e.g. Dev site Energy theme page)
      • Padding between Project Hierarchy & Other Projects
      • Make description collapsible
      • Move to live site once other changes completed
    • Project Header Layout (e.g. LEED Certification project)
      • Add padding below header image
    • Project Creation/Update page
      • Add checkboxes for "Make ____ field collapsible" for each textarea (Description, Background, Conclusion)
  9. iCAP Portal Admin Meeting - July 15, 2022

    Associated Project(s): 

    Michael showed updates to the iCAP Portal:

    • Added instructions below each map on live site
    • Added image gallery for each theme, e.g. Dev site Energy Theme page (currently on dev2, not yet moved to live site)
    • Metrics: removed "(Tracked by ...)" from titles
    • New Project nodes default to "Sticky at top of lists" so they show up at top of search results
    • Collections: changed Project Updates to look like other 3 sections; show only 1 update
    • Collections: migrated Collections page updates to live site
    • Image Gallery: made bg behind images white instead of blue, so transparent images don't have blue background

    TODOs:

    • Confirm it's safe to delete Collections on a dev site before deleting Collections on live site
    • Project Collection page bug: project hierarchy shows all Collections for each project rather than only current Collection
    • Create project page bug: input fields are overflowing their containers in Firefox
    • Show listing of public/private projects
  10. iCAP Portal Admin Meeting - June 24, 2022

    Associated Project(s): 
    • Michael will look into automation options for filling in the Menu Settings Parent Item (for breadcrumbs) automatically from the Project Parent field
    • Michael will also look at possibilities for expanding the menu length, beyond the built in limit that drupal includes by default
    • The menu settings
    • Is there a way to make sure every project has "sticky at top of lists" automatically? Michael will check - Drupal treats them all as a node, so he can see if Projects can start with "sticky" by default
    • He fixed the image rotation issue
    • On the header layout, he added a view gallery link and moved the project name to align with it. The view gallery link on header layouts shows up even if there are not images associated - so what should we do?  We can add help text for the layout options, to note how it works (related to images, and possibly other things) - we added this in this meeting.
    • Add a third layout called "Fancy Project Layout" - mirror the Header Project Layout and keep the Gallery in the Fancy Project layout, but remove it from the Header layout
    • We also looked
  11. Engagement iCAP Team Meeting

    The Engagement iCAP Team met on Friday, March 25 with Morgan White and Michael McKelvey to discuss the strengths and opportunities for updating the iCAP Portal. Potential recommendations will be clarified at their next meeting, including a How-To page, aesthetic changes, and utilizing analytics. Meeting minutes are attached.

    Attached Files: 
  12. Engagement iCAP Team Meeting

    The Engagement iCAP Team met on Friday, March 25 with Morgan White and Michael McKelvey to discuss the strengths and opportunities for updating the iCAP Portal. Potential recommendations will be clarified at their next meeting, including a How-To page, aesthetic changes, and utilizing analytics. Meeting minutes are attached.

    Attached Files: 
  13. Engagement iCAP Team Meeting

    The Engagement iCAP Team met on Friday, February 18 to discuss current ongoing recommendations, including: Sustainability TikTok challenge, College of Engineering Sustainability Leaders Learning Session, and a Sustainability Partnership with the ADV498 Advertising Capstone Course. Meeting minutes are attached.

    Attached Files: 
  14. iCAP Portal project entries

    We would prefer to keep the ability to add new projects to a very limited few people.  Instead of giving Liz access to add a project, let’s get a quick process to add them upon her request. 

    1)      Please email me, Meredith, and Sarthak with a short project description, and the proposed new iCAP Project location in the hierarchy. 

    2)      Meredith and/or I will confirm the placement in the hierarchy.

    3)      Sarthak will add a blank private project as a placeholder and email you.

    4)      Liz or anyone in the SSC with access will fill in the project information and change it to public.

      ~Morgan

  15. Adding Projects

    Associated Project(s): 

    Upon Sarthak Prasad's request to give project addition privileges to Liz Mendoza-Hernandez, Morgan White laid out a process to add projects upon Liz's request.

    1. Email Morgan, Meredith, and Sarthak with a strong project description, and the proposed new iCAP Project location in the hierarchy 

    2. Meredith and/or Morgan will confirm the placement in the hierarchy. 

    3. Sarthak will add a blank private project as a placeholder and email Liz. 

    4. Liz or anyone in the SSC with access with fill in the project information and change it to public. 

  16. Real-time energy dashboards now available

    After discussions with Michael McKelvey at MSTE and Aaron Mason and Ian Bonadeo at Hawkeye Energy Solutions, since Morgan White put them in contact back in April, the ECE building’s energy dashboards are now available without requiring a login and via domain name rather than IP address! Here are the dashboards:

    ECE Building – Energy Dashboard

    ECE Building – Net Zero Energy Dashboard

    You can view the listing of dashboards currently available at the U of I Building Energy Dashboard Home Page.

     

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