Attendees

• Michael McKelvey
• Quinn Connolly
• Sarthak Prasad
• Paul Foote
• Christina Tran
• Miriam Keep

Discussion

• SSC files:
  • Sarthak recommends keeping the SSC files available on the site - useful for future submitters to find templates/examples
  • Paul: maybe move the old files to a separate archive site somewhere?
• Evaluate whether we still need these fields:
  • Notes - does this actually get used?
    • Sarthak & Quinn: probably don't need it
    • Quinn: other approaches might be helpful, e.g. Flag for follow-up, task assignments
    • Miriam: vote to keep it; could be useful for documenting information like who to contact for updates, reminders for future
    • Paul: vote to keep it; helpful for documenting institutional memory, like information between staff members before they graduate and move on
  • Contacts section - do we need all these fields?
    • Miriam: often out-of-date
    • Quinn: recommend getting rid of Prior Contacts
    • Miriam & Quinn: recommend removing Project Leader, Team Members & Prior Contacts and just keeping Primary & add Secondary contact (including emails)
    • Sarthak: vote to remove Prior Contacts and keep Team Members - sometimes there are more than 2 team members; reason: give credit to the people involved
    • Miriam: don't see Portal as a log of who's been involved; hard to keep up-to-date; see this section primarily as a way of finding people to contact
    • Quinn: like the idea of the Team Members, but also recognize we need to be realistic about what we can actually keep up-to-date
    • Updating project info in Portal isn't as consistent as we'd like; we send out reminders periodically, but don't often get responses. Updates happen rather sporadically when we get info
    • Paul: this is good info to consider as we think through future of Portal management and updates. If we remove it, will past participants feel slighted?
    • Quinn: people are often listed elsewhere, e.g. Project Updates
    • Sarthak: listing only 1-2 people puts more burden on them for contacts than if we list the whole team
    • Paul: think we only need 1, maybe 2 people listed for purpose of contacting
  • Dates/Status section - do we need all the dates? Also, do we need Proposed By, Investigated By...?
    • Quinn: keep only Proposed By, Completed By, Cancelled By
    • Sarthak: agree; remove Investigated By, Approved By, maybe Started By
    • Sarthak: keep only Proposed/Founded By, Completed By, Cancelled By
    • Quinn: switch to a timeline? Add Description field to each section, Project Update lookup to (optionally) connect to the major update
  • Locations - do we need Room Number?
    • Quinn, Sarthak, and Michael agree we can remove Room Number; will bring up at next meeting on 5/8
    • (From discussion on 5/8) Paul and Miriam agree that room number could be removed
  • Video library - is it useful?
    • (From discussion on 5/8) Quinn: see value in keeping it
    • (From discussion on 5/8) Images: might be helpful to have both an image gallery (highly curated) and image library (all images)
• Dark mode is here!! (with some peculiarities to be resolved)

Discussion

• Migrate to new domain, e.g. icap.illinois.edu?
  • Michael will submit request
  • Will reach out to Miriam and/or Paul with any questions
• Displaying 2026 iCAP objectives and related initiatives
  • Decided to only migrate over content we actually want to keep public; archive the rest
  • Focus on projects in 2026 iCAP
  • Quinn can help review content as we migrate to new site
  • Migrate over spring/fall, with goal of Fall 2026 relaunch
  • For iCAP Objectives w/o metrics, add checklists and show progress bar on dashboard

TODOs

• Michael will get new site template ready for adding content, will reach out to group when it's ready to use

Agenda

• Discuss Quinn's Metric tracking list and accompanying suggestions from 12/16/2025 email

Discussion

• Metric review
  • [Quinn] New metric types: pie chart and stacked bar chart
  • [Sarthak] New metric display type: line chart
  • [Quinn] New metric grouping idea: display related metrics on a map w/links to each metric
    • Pedestrian/Bike counts
    • Solar, EV charging stations
    • [Michael] this could be part of a planned expansion of metric displays - pull data from multiple other metrics into a combined display (e.g. points on map, stacked bar chart, multiple lines on line chart, summation of data with matching locations on x-axis)
  • [Quinn] Some metrics already have visualizations elsewhere (e.g. pollinator areas, energy dashboard project) - just link to them instead?
    • [Michael] Broader question: should we consider using a different system for creating the visualizations (e.g. PowerBI, Tableau) and just embed them like we do videos?
    • Worth investigating - Michael will look into price/licensing, entry methods, display methods
  • [Quinn] Delete/Archive old metrics
    • Delete: recommend doing this before migration
    • Archive: save the data, decide later how to display it (e.g. CSV file linked from We've Got Data page), then delete metric
  • [Miriam] There is a lot of data that needs to be collected and shared out in other places, e.g. AASHE STARS reports, the SIMAP greenhouse gas inventory, etc. I would recommend we avoid duplicating data points on the portal as much as possible, except maybe for key data points that are very important to highlight. We can point users to other places data is tracked on the “We’ve Got Data” page.
    • Group generally agreed on reducing duplication of data entry
  • [Miriam] All metrics need to have a clear definition that explains how they are measured and sourced. We should also have consistent and clear naming practices. 
    • Important for continuity
    • Metric naming - prioritize for Objectives
  • [Miriam] Distinguishing between metrics that are true metrics in the sense that they provide measures of success toward specific goals, versus other data we want to make available but are not performance measures (like the bike counts at specific locations).
    • Consider what to do with defunct metrics for past objectives
    • Display metrics by associated category, e.g. iCAP plans, bike plan, etc.

Agenda

• Migration question: are revisions important?
• Remaining duplicate locations to merge (see 2024-12-11 - List of doubled projects in iCAP Portal.docx)
  • Helpful search tools: All Places and All Places (Map)
• Discuss 2025 Objectives dashboard
• (Continue discussion) Discuss metric naming convention - follow-up from Miriam & Morgan's discussion
• (Continue discussion) New iCAP Team

Discussion

• Christina shared the iCAP Portal mockup in Figma she's been working on
• Accessibility:
  • Discussed alt text (see Digital Accessibility: Alternative Text for Images, WebAIM: Alternative Text and Section 508: Authoring Meaningful Alternative Text)
    • Will need to review all images' alt text - can use Image Gallery to find all of the images in all projects' image galleries
  • Discussed ways to make content (e.g. documents and PDFs) accessible. Learning resources:
    • Digital Accessibility site - see Get Started, Create Accessible Content, Training
    • CITL's Accessibility Training Opportunities - future training workshops & videos of past workshops
• Discuss 2025 Objectives dashboard (add in September, start displaying in October) - see "Adding Key Objectives" private file under Sustainability iCAP Portal project
  • Timeline moved back to spring 2025 to allow time for complete review. Hoping for Earth Day reveal.
• [Moved to next meeting] Migration question: are revisions important?
• [Moved to next meeting] Remaining duplicate locations to merge
• [Moved to next meeting] Discuss metric naming convention
• [Moved to next meeting] New iCAP Team (Sustainable Buildings) being formed - discuss what that looks like on the iCAP Portal

Attendees: Tiffany Jolley, Elizabeth Murphy, Miriam Keep, Morgan White, Christina Tran, Michael McKelvey, Sarthak Prasad, Quinn Connolly

Discussion

• Background & Goals
• Users & Purposes

Attendees: Tiffany Jolley, Elizabeth Murphy, Miriam Keep, Morgan White, Christina Tran, Michael McKelvey

Discussion

• Discuss strategic plan for iCAP Portal content (as opposed to day-to-day discussions)
• How do we move forward into new branding?
• Discussed public vs. private information.
• Discussed iSEE and F&S roles
• Discussed Christina's power user card sorting activity - scheduled a meeting for a card sorting activity
• Discussed Google Analytics - Michael added Tiffany to iCAP Portal's Google Analytics