Agenda

• Michael's updates
  • Featured Projects:
    • Stopped wrapping text below image
    • Stripped formatting from text (links, bold, & italics still permitted)
  • Updated "Add Project Update" links on Project Header Layout projects to auto-fill current project
  • Project Updates listings: descriptions expand/collapse at 500 characters
  • Recommendation pages:
    • Show most recent status prominently
    • Description field: "Original Recommendation" heading
    • Move Supplanted By box up to second position, right after iCAP Team
  • Places: most duplicates merged; a few questions arose (see attached file):
    • Architectural annex
    • Fire Institute
    • Vet Med Building
  • Recommendation Updates:
    • Default to sorting by Recommendation Title
    • Also added Update Title and Update Date as sort options
    • Added Update Date column
  • Updated SSC link on iCAP Portal homepage to go to SSC Projects page
• [DEFER TO NEXT TIME] Google Analytics numbers drop
  • Steeper than others have experienced
  • Probably some combination of less traffic and old analytics possibly not excluding bots/crawlers as effectively
• [DEFER TO NEXT TIME] Discussion of how to handle projects with large numbers of metrics (see notes from Sarthak & Michael's discussion)

Discussion

• Helen: is the new SSC Projects structure available to the public yet?
  • Michael: yes, homepage now links to new SSC Projects
  • TODO: have a discussion with SSC folks (Sheri, Helen, others?) about SSC / iCAP Portal connections (Morgan will reach out to Sheri)
• [DEFER TO NEXT TIME] Google Analytics numbers drop
• [DEFER TO NEXT TIME] Discussion of how to handle projects with large numbers of metrics

TODOs

• Project Updates listings:
  • Can we have an "expand all" link at the top?
  • ✅ Change cutoff to 750 characters
  • ✅ Project Updates for individual projects: use expand/collapse
• ✅ Recommendations:
  • ✅ Change "Status" to "Current Status"
• Places:
  • FSI:
    • Associate Lighting Retrofit #5 w/IFSI location
    • Remove FSI individual buildings
  • Architecture Annex:
    • ✅ Combine duplicate Architecture Annex places
    • Decide whether to combine Art East Annex- Studio 1 and Art Annex #2
  • Vet Med:
    • Have an F&S student review the various Vet Med related buildings to determine which should be kept and where the markers should be (see this search of Places for 'vet')
  • Morgan: should we use ArcGIS instead of Google Maps on our site?

Agenda

• [Michael] Quick updates:
  • Project Updates now default to being promoted to front page
  • Metrics link on homepage links to Metrics w/Details listing
  • Homepage video updated to iCAP 2025 Kickoff video
  • Featured Projects on Projects page: now showing last 2 updated/edited Featured Projects (previously we showed the latest 2 by creation date, so editing a Featured Project didn't bump it back to the top). This will match the sorting on the Featured Projects listing page.
  • Bugfix: Metric annotations now allow line breaks (previously line breaks in metrics would stop all graphs on the page from loading)
  • Bugfix: Project descriptions - big images were causing "View Full Description" to look weird. Sarthak, you'd reported this bug - could you test this out and see if you can still break it?
  • Started showing all images on SSC Projects and moved the images below the map. Most projects seem to have only 1-3 images anyway. If this becomes an issue for projects with lots of images, I can look into other options.
• [Michael, Miriam] Intro to new Recommendations process
• [Sarthak, Michael] Discussion of how to handle projects with large numbers of metrics (see notes from Sarthak & Michael's discussion)

Discussion

• New Google Analytics user numbers dropped in half last year, largely due to changes in the way Google Analytics tracks users (see Google Analytics changes impact the user counts for the Portal project update)
  • Start a new metric?
  • Continue using current metric with an Annotation?
    • This was the preferred approach.
• Homepage video: the explanatory text about climate change is in the way - can we remove it?
  • No, YouTube automatically adds topical context in information panels to videos on topics prone to misinformation
  • We could upload the video to MediaSpace and use their embedder
• Intro to new Recommendations process
  • Recommendations will start being added next week
  • Do we have the process for adding Recommendations documented?
    • No documentation yet, just verbally described
    • Old Recommendations process is detailed in 2 private Word documents on the Sustainability iCAP Portal project page.
  • Decided to continue discussion at next meeting
• Discussion of how to handle projects with large numbers of metrics [DEFERRED TO FUTURE MEETING]

TODOs

• ✅ Featured Projects:
  • ✅ Stop wrapping text below image
  • ✅ Strip formatting from text
• ✅ Recommendations
  • ✅ Add iWG Team
• ✅ Project page
  • ✅ Show list of associated iCAP Teams only to logged in users
• ✅ Recommendations search page
  • ✅ Only show links for Recommendations; make the rest plain text
  • ✅ Add column for latest Recommendation Update status

Agenda

• [Michael] New draft Admin Dashboard
• [Sarthak] Promoting project updates to front page
• [Quinn] Giving student RSOs and groups ability to update their respective pages
• [Quinn] Linking SSC Projects with iCAP Projects that are directly or indirectly related to the funding project
• [Miriam] Paring down the list of metrics

Discussion

• Promoting project updates to front page
  • Check the "Promoted to front page" checkbox when adding Project Updates
    • Anything from iCAP Teams, including minutes
    • Just about everything should be promoted to front page to keep homepage looking fresh
    • Change default to promoted to front page
• Giving student RSOs and groups ability to update their respective pages
  • What access and permissions to give?
  • Yearly temporary status for users to keep using the portal?
• Linking SSC Projects with iCAP Projects that are directly or indirectly related to the funding project
  • Feature exists! 🎉 Use Associated iCAP Portal Project(s) association in SSC Projects
• Paring down the list of metrics
  • Miriam: consider cleaning these up before moving on to archiving projects.
  • A lot of these have not been updated or aren’t really relevant, and currently we are linking directly to this page from the iSEE website.
  • Link to Objectives Dashboard instead
  • Group metrics in some way (e.g. Transportation-related)

TODOs

• ✅ Make latest Featured Projects show on Projects page
• ✅ Change Project Update to default to promoted to front page
• ✅ Change metrics link on homepage to Metrics w/Details listing
• ✅ Update homepage video with video Miriam sent in Teams chat
• ✅ Fix metric annotations to allow line breaks
• Next meeting:
  • Intro to new Recommendations process

Agenda

• SSC interns starting to enter SSC Projects
• iCAP Teams starting to use Pending Tasks

Discussion

• Archiving projects
  • Example using a "Record Status" field with "Active" and "Archived" options
    • Archived Projects [DEV2] - note "Test project with TAC" shows in this listing
    • Project Listing [DEV2] - note "Test project with TAC" absent from this listing
    • Project Hierarchy [DEV2] - note "Test project with TAC" absent from this listing
    • Main Map [DEV2] - note "Test project with TAC" not at MSTE location
    • Projects by Project Status [DEV2] - added "Active/Archived" filter
    • Place: MSTE [DEV2] - note "Test project with TAC" not listed 
  • Questions:
    • How to display archived projects on associated Project Update & Metric pages:
      • Show project name w/o link? - No, we want people to still be able to reach archived information
      • Show a second listing of "Associated Archived Projects"? - No
      • ✔️ Show archival status next to linked project name?
    • Should we hide archived projects from being listed in other projects' Child/Related Project listings?
      • Yes, for now. We can find a way to make that information available later on if desired.
  • Thoughts:
    • Include "[ARCHIVED]" status in project title most places it's listed
    • Should remove project from most listings to keep information up-to-date, but keep it listed when tied to specific other information, e.g. Project Updates and Metrics (may want to demote it in Metrics may collect many associated archived projects over time)
• Revisit Bike Fee funding discussion - Morgan recommends sharing broad funding details

TODOs

• Michael will keep working on the archived projects feature to show in more depth at next meeting
• Next meeting needs to be rescheduled; Quinn is on it!

Agenda

• Apologies for slowness on the iCAP Portal recently - it's fixed now!
• SSC Projects
  • Discussions since our last meeting: Discussion about SSC projects in iCAP Portal - June 11, 2024 (Codie, Michael)
  • Codie built out the initial set of SSC Projects for Spring 2023
  • SSC Project embedding for the live site will be ready for testing soon - still ironing out a few things before it's ready for production
  • Question about avoiding document plagiarism: do we have concerns about providing documents that people can download, edit, and try to pass off as legitimate?
• Places:
  • Fixed a couple Places stuck on Null Island
  • Improved All Places listing and added All Places (Map)
  • Fixed an issue that caused geocoding not to work
    • New Places: enter an address and save - it will automatically get geocoded.
    • Existing Places: select the "Re geocode" checkbox and save to force geo-coding
• Bike Fee Funding
  • Discussion since our last meeting: Discussion about reporting Bike Fee funding - June 12, 2024 (Sarthak, Michael)
  • Decided not to try to add Bike Fee funding to iCAP Portal at this time - instead, upload an Excel file with the data. That will likely give users a more useful way to view the funding data.
• Archiving projects:
  • What happens to Project Updates associated with an archived project? What should happen?
    • If one or more active projects are still associated with a Project Update, the Project Update should be visible
    • If no active projects (either 0 projects or only archived projects) are associated with a Project Update, should the Project Update be visible? It's much easier not to hide Project Updates in this situation, so hopefully the answer is 'yes' :-)

Discussion/Decisions

• Document plagiarism:
  • The group agreed that if we're going to share documents, there's not much we can do to prevent plagiarism.
  • Only people with certain iCAP Portal permissions can change the official documents on the website, so we're not worried about the official public record - all a malicious user can do is edit a file on their own computer and try to pass it off as legitimate.
  • Sharing documents as images would have accessibility concerns
  • Trying to share documents as view-only would provide minimal protection; it would only require slightly more manual labor to recreate a letterhead than to download and edit an existing document
• Archiving projects:
  • Using the Published checkbox is probably not the right solution, since we want to allow Archived projects to be publicly visible, just not by default in certain listings
  • Investigate another approach, possibly more like the Public/Private option already in use
• Bike Fee:
  • Morgan advocates for sharing the Bike Fee info directly on the iCAP Portal rather than a simple Excel file
  • We can probably share Bike Fee info at a much broader level than we were thinking, so it's not too onerous to enter

TODOs

• SSC Projects:
  • Finish SSC Project embed
  • Allow more than 3 photos to be seen - e.g. link to separate image gallery page like iCAP Portal Projects?

Agenda

• Quinn’s updates
  • Working on updating the portal during the summer
  • Created three tracking sheets that I will share
    • Lists include In Progress and Ongoing projects, and metrics
    • Used Power Search to generate the lists and get the extra info!
  • Have already reached out to folks and received updates for a few In Progress projects
• Power Search:
  • Added Power Search page to pull together the various searching and filtering mechanisms currently available on the iCAP Portal site (and used it to group some of these searches on the iCAP Administration Options page)
  • Added CSV download options to Power Search: Files and Power Search: Projects
• Recommendations:
  • See Recommendations Administration page for links to add new Recommendations and Recommendation Updates, as well as searchable/filterable listings of Recommendations and Recommendation Updates
  • New blocks available on project pages, at the bottom of the left-hand sidebar:
    • Recommendations are listed on any projects they're associated with
    • Recommendations are listed on any projects their associated iCAP Team is associated with
    • iCAP Teams are listed on any projects they're associated with
  • New iCAP Team content type
    • Currently used in Recommendations (for grouping recommendations by associated team) and Project Updates (for assigning Pending Tasks)
• SSC Projects:
  • See SSC Projects Administration page for links to add new SSC Projects as well as searchable/filterable listings of SSC Projects.
• Archiving projects
  • Instead of adding an Archived/Active state checkbox, I propose we use the built-in "Published" checkbox.
    • Pros:
      • Built-in, already exists
      • No need to update every single display of projects - only displaying published projects already
    • Cons:
      • Usually an unpublished node would indicate draft content (since we don't have a workflow that requires draft approval, using the Published checkbox seems reasonable)

Discussion/Decisions

• Dark Mode??

TODOs

• ✔️ Clerks should be able to view Pending Tasks
• Archived projects - what happens to Project Updates?

Michael McKelvey, Miriam Keep, and Sarthak Prasad met to discuss modifications to how projects are associated with recommendations and whether there are any modifications we'd like to make to the current setup.

Discussion/Decisions

• Recommendations:
  • Leave Associated Project(s) field as is - optional, allowing multiple projects to be associated
  • Add new field linked to a project where future updates can be found (naming it is tricky - "Further updates"? "See further updates"? "See additional updates"? "See ongoing updates"?) - optional, allows only 1 project
• iCAP Teams:
  • Add Associated Project(s) field - optional, allows multiple project to be associated
  • On any projects associated with an iCAP Team, show all the recommendations for that team (will be used on iCAP Team projects)

TODOs

• ✔️ Add new Further Updates field to Recommendation content type
• ✔️ Add new Associated Project(s) field to iCAP Team content type
• ✔️ Add new Recommendations listing to projects associated with an iCAP Team