iCAP Portal Admin Meeting - April 27, 2026
Associated Project(s):
Attendees
- Michael McKelvey
- Quinn Connolly
- Sarthak Prasad
- Paul Foote
- Christina Tran
- Miriam Keep
Discussion
- SSC files:
- Sarthak recommends keeping the SSC files available on the site - useful for future submitters to find templates/examples
- Paul: maybe move the old files to a separate archive site somewhere?
- Evaluate whether we still need these fields:
- Notes - does this actually get used?
- Sarthak & Quinn: probably don't need it
- Quinn: other approaches might be helpful, e.g. Flag for follow-up, task assignments
- Miriam: vote to keep it; could be useful for documenting information like who to contact for updates, reminders for future
- Paul: vote to keep it; helpful for documenting institutional memory, like information between staff members before they graduate and move on
- Contacts section - do we need all these fields?
- Miriam: often out-of-date
- Quinn: recommend getting rid of Prior Contacts
- Miriam & Quinn: recommend removing Project Leader, Team Members & Prior Contacts and just keeping Primary & add Secondary contact (including emails)
- Sarthak: vote to remove Prior Contacts and keep Team Members - sometimes there are more than 2 team members; reason: give credit to the people involved
- Miriam: don't see Portal as a log of who's been involved; hard to keep up-to-date; see this section primarily as a way of finding people to contact
- Quinn: like the idea of the Team Members, but also recognize we need to be realistic about what we can actually keep up-to-date
- Updating project info in Portal isn't as consistent as we'd like; we send out reminders periodically, but don't often get responses. Updates happen rather sporadically when we get info
- Paul: this is good info to consider as we think through future of Portal management and updates. If we remove it, will past participants feel slighted?
- Quinn: people are often listed elsewhere, e.g. Project Updates
- Sarthak: listing only 1-2 people puts more burden on them for contacts than if we list the whole team
- Paul: think we only need 1, maybe 2 people listed for purpose of contacting
- Dates/Status section - do we need all the dates? Also, do we need Proposed By, Investigated By...?
- Quinn: keep only Proposed By, Completed By, Cancelled By
- Sarthak: agree; remove Investigated By, Approved By, maybe Started By
- Sarthak: keep only Proposed/Founded By, Completed By, Cancelled By
- Quinn: switch to a timeline? Add Description field to each section, Project Update lookup to (optionally) connect to the major update
- Locations - do we need Room Number?
- Quinn, Sarthak, and Michael agree we can remove Room Number; will bring up at next meeting
- Video library - is it useful?
- Notes - does this actually get used?
- Dark mode is here!! (with some peculiarities to be resolved)
