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  1. iCAP Portal Admin Meeting - October 4, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • [Michael] New draft Admin Dashboard
    • [Sarthak] Promoting project updates to front page
    • [Quinn] Giving student RSOs and groups ability to update their respective pages
    • [Quinn] Linking SSC Projects with iCAP Projects that are directly or indirectly related to the funding project
    • [Miriam] Paring down the list of metrics

    Discussion

    • Promoting project updates to front page
      • Check the "Promoted to front page" checkbox when adding Project Updates
        • Anything from iCAP Teams, including minutes
        • Just about everything should be promoted to front page to keep homepage looking fresh
        • Change default to promoted to front page
    • Giving student RSOs and groups ability to update their respective pages
      • What access and permissions to give?
      • Yearly temporary status for users to keep using the portal?
    • Linking SSC Projects with iCAP Projects that are directly or indirectly related to the funding project
      • Feature exists! 🎉 Use Associated iCAP Portal Project(s) association in SSC Projects
    • Paring down the list of metrics
      • Miriam: consider cleaning these up before moving on to archiving projects.
      • A lot of these have not been updated or aren’t really relevant, and currently we are linking directly to this page from the iSEE website.
      • Link to Objectives Dashboard instead
      • Group metrics in some way (e.g. Transportation-related)

    TODOs

    • ✅ Make latest Featured Projects show on Projects page
    • ✅ Change Project Update to default to promoted to front page
    • ✅ Change metrics link on homepage to Metrics w/Details listing
    • ✅ Update homepage video with video Miriam sent in Teams chat
    • ✅ Fix metric annotations to allow line breaks
    • Next meeting:
      • Intro to new Recommendations process

  2. Registration updates

    Associated Project(s): 
    C-U Bike to Work Day

    There are currently 1,027 registrations for all of Champaign County's Bike to Work Day. Station managers picked up their materials Tuesday 9/17 at the MTD Training Facility, where staff and faculty had sorted all t-shirts, pamphlets, key chains, etc. into station boxes. Boxes will be returned on Friday 9/20 to the MTD Training Facility. The planning team is working with Forage Kitchen to draw 16 gift card winners after all participation numbers are in. 

    Attached Files: 

  3. Education iCAP Team September 2024 Meeting

    Associated Project(s): 
    Education iCAP Team
    Sustainability Literacy Assessment
    Sustainability Gen-Ed Requirement

    The iCAP Education team met on Teams from 4-5 PM on Monday September 16th. The team reviewed the charges and priorities for the 2024-2025 academic year as well as the objectives. The team discussed the Sustainability Literacy Assessment, the Sustainability Gen-Ed, and the Green Career Fair. The meeting minutes are attached. 

    Attached Files: 

  8. ICAP clerk and chair meeting

    Associated Project(s): 
    Transportation iCAP Team

    I was able to meet with the chair for the Transportation ICAP Team, Sarthak Prasad, to discuss what the ICAP team will look like for the upcoming school year. We reviewed the ISEE charge letter and he briefed me on the focus projects for the upcoming year. We set an agenda for the first team meeting and talked about upcoming events promoting active transit on campus.

  9. Weekly Update: Bike to Work Day, Light the Night, B-a-B

    Associated Project(s): 
    Campus Bike Center

    All, Another busy week, although slightly less so since we’re out of refurbished bikes. We’ll have a trickle of one or two available as I’m able to fix them but we’re far too slammed during open hours to build any.

    Bike To Work Day and Light the Night are next week, so I’ll be rallying staff for that and handling other prep as needed. Getting a few more B-a-Bs prepped and a bike or two on the sales floor, too.

    The numbers:

    Visitors: 122
    Sales: $1,387.75
    Bikes (refurb): 1 for $200
    Bikes (B-a-B): 1 for $60
    Memberships: 24 for $720
    Tires/tubes: 19 for $116

    Thanks!

    Jacob Benjamin
    Coordinator -- Campus Bike Center

  13. iCAP Portal Admin Meeting - September 6, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Bike Fee funding
      • Morgan, Sarthak, Michael, and Stacey DeLorenzo discussed
      • Decided to proceed with the plan to share funding details via Excel documents rather than funding tracking feature in iCAP Portal
    • Archiving projects (see last month's discussion)
      • Feature ready to use on live site
      • Simply set a Project's Record Status to Archived
      • Archiving currently only available for Projects; could add feature to other content types in the future
    • SSC Projects
      • Several years worth added
      • Updates/Questions from the SSC Clerks?

    Discussion

    • Project archiving
      • How do we get to archived projects?
        • Michael will add a link to the Administration page
      • Have we discussed when/why we would archive projects? Is there specific criteria?
        • Quinn has some spreadsheets from a project review
        • Mostly old projects that don't seem publicly relevant any more
        • For now, done on a case-by-case basis
    • iCAP Portal embedding in other websites
    • Project review is needed
      • Research programs are out of date; Miriam and Morgan will talk with iSEE management about it (probably)
      • Some families need to be condensed/culled - combination of deleting (w/o losing historical info) and archiving.
      • Examples:
        • Student RSOs
        • Duplicate projects/info
        • Empty projects
        • Excessive nesting
    • SSC Projects
      • Discussed progress adding SSC Projects - no issues at this time!
      • Quinn will propose linkages between iCAP Projects and SSC Projects
      • Next meeting: start with SSC Projects discussion
        • iCAP Portal homepage: where does SSC link go?
        • Add map to SSC Projects page

    TODOs

    • Michael:
      • Finish SSC Project embed
      • ✅ Allow more than 3 photos to be seen on SSC Projects - e.g. link to separate image gallery page like iCAP Portal Projects?
      • ✅ Project descriptions - big images cause "View Full Description" to look weird. See, e.g. Test project with TAC [ARCHIVED]

  14. Announcement sent out via ISSS Newsletter for students and scholars

    Associated Project(s): 
    C-U Bike to Work Day
    Light the Night
    1. Reclaim Your Abandoned Bike
      Facilities & Services impounded 262 abandoned bicycles on campus this summer. If your bike is one of those and you want it back, email bike@illinois.edu and include where it was located, the make/model, color, and serial number, if possible. Bike registration information or other documentation will be needed to prove ownership (e.g., pictures). Retrieving a bicycle will require an active bike registration per the University Bicycle Ordinance. There is also a $40 retrieval fee that supports bike collection efforts. This year's reclaim deadline is Monday, Sept. 30. 
    2. Celebrate Bike to Work Day on September 18 and Receive a Free T-Shirt
      Ride your bike to campus on Wednesday, Sept. 18, and get a free t-shirt! Welcome stations will be set up across the area from 7 – 10 a.m., including eight U of I locations. Celebrate Champaign County Bike to Work Day with others by stopping in for refreshments and snacks. You must bring your bicycle and pre-register at https://go.fs.illinois.edu/BiketoWorkDay to get the shirt!
    3. Light the Night – Free Bike Light Giveaway
      The 17th annual Light the Night is Thursday, Sept. 19, from 4 to 7 p.m., at Alma Mater Plaza, Hallene Gateway, and Ikenberry Commons Quad. You MUST bring your bike to get a light set. Approximately 1,000 bike light sets will be available this year. Remember, bike lights are required by Illinois law when riding at night. If you would like to volunteer for this event, please sign up here.
    4. Register your bicycle
      Bicycle registration is mandatory for all bicycles parked or operated on campus and owned by students, staff, faculty, University departments, and community members. There is a one-time $10 registration fee per bicycle. All bicycle registrants will enter a raffle for a chance to win a U-lock or a Helmet. Learn more about the bicycle registration raffle. Contact bike@illinois.edu if you have questions regarding bicycle registration.
    Attached Files: 

  15. Weekly Update: Build-a-Bike

    Associated Project(s): 
    Campus Bike Center

    All, Busy as can be last week. We’re sold out of refurbished bikes and have only a handful of Build-a-Bikes available. We have 3 new hires in the pipeline, which’ll help. Meanwhile, this week is absolutely perfect riding weather—hope folks are getting out there!

    Our newer B-a-B model of handling some of the harder repairs has really helped accessibility to the program. With 3 this week alone, that’s more than we sometimes get completed in 6 months. Lowering barriers of entry is always a good thing!

    The numbers:

    Visitors: 187
    Sales: $2,027
    Memberships:  27(!) for $810
    Bikes (refurb): 2 for $345
    Bikes (B-a-B): 3 for $153
    Tires/tubes: 34 for $256

    Thanks!

    Jacob Benjamin
    Coordinator -- Campus Bike Center

  20. UIUC Campus welcome stations for Bike to Work Day

    Associated Project(s): 
    C-U Bike to Work Day
    1. Alma Mater
    2. CRCE
    3. DRES (Stadium and Oak)
    4. Campus Bike Center
    5. Research Park (intersection of St. Mary’s and First – SE side)
    6. Vet Med (driveway entrance to the Vet Med on the West side of Lincoln Ave)
    7. Orchard Down (leasing office)
    8. NSRC (Intersection of Pennsylvania and Dorner)

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