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Agenda

• Permissions fix for items marked Private (for all Private items, see this listing: Content filtered by visibility: Private)
  • Quinn reported that iCAP Moderators had lost View access to items marked Private
  • This likely happened during a module update Michael made a few months ago
  • It has been fixed; let Michael know if any other permissions appear to be incorrect!
• Archiving projects (see last week's discussion):
  • Show archival status as part of project title (e.g. Sustainability iCAP Portal [ARCHIVED])
    • " [ARCHIVED]" automatically appended to title for Archived projects
    • " [ARCHIVED]" automatically removed from Active projects
  • Hid archived projects from Sub-Projects listing
    • e.g. Sustainability iCAP Portal [ARCHIVED]: "Test Project with TAC" not listed as Sub-Project
  • Hid archived projects from Related Projects listing
    • e.g. Education iCAP Team: "Sustainability iCAP Portal" not listed as Related Project

Discussion

• Archiving projects:
  • How do we feel about directly editing the title rather than appending a tag, like we do with Project Status?
    • Pros:
      • Archival status impossible to ignore - it always appears without Michael having to explicitly include it in a particular display
    • Cons:
      • Archival status always appears as part of the title - would there be times we want to display the title without the archival status?
      • Would we like the archival status to display differently, like the Project Status?
    • Decision: the group liked inserting the archival status directly into the project's title. We do not foresee problems with this approach down the road.
  • How do we feel about hiding the archived projects from Sub-projects and Related Projects listings?
    • Cleans up the listings from archived projects
    • Makes it harder to find archived projects in the hierarchy
    • Decision: this look good for now; we can revisit later if needed
• Bike Fee funding
  • Morgan, Sarthak, Michael, and Stacey DeLorenzo will meet to discuss further
• SSC Projects
  • SSC Projects management transferring from Codie to Sheri
  • Students will continue adding SSC Projects in earnest in the coming weeks
• Finding items created by a specific person:
  • Find the person's profile page
  • Click the "Track" link to see all items they've created (won't show things they've updated that were created by someone else)
• Morgan: after porting info to SSC Projects, what will happen to the iCAP Portal projects which existed solely to capture SSC funding info?
  • Will handle on a case-by-case basis, but most will likely be archived
• SSC Project reports before 2012
  • SSC did not require reports on recipients' use of funds before about 2012
  • Some groups did proactively provide reports; may reach out to other groups to inquire whether they have reports to share
  • Morgan collected all the older reports she could find and shared them in Box
  • Other reports may have been uploaded to the iCAP Portal; some sleuthing may be required to find them, e.g.:
    • Search Project Updates for 'ssc'
    • Search Files for 'ssc', sorted by upload date (oldest first)
    • Or try searching the above listings by key terms for specific projects

TODOs

• Michael:
  • Implement archival feature on live site (email iCAP Portal mailing list when ready since next meeting is a month away)
  • Finish SSC Project embed
  • Allow more than 3 photos to be seen on SSC Projects - e.g. link to separate image gallery page like iCAP Portal Projects?

The third planning team meeting discussing Bike to Work and Light the Night updates. 

Zoom meeting recording: https://uofi.box.com/s/sn299h7cex8dd69rm4ta1pv5xb06xpha. 

Agenda

• SSC interns starting to enter SSC Projects
• iCAP Teams starting to use Pending Tasks

Discussion

• Archiving projects
  • Example using a "Record Status" field with "Active" and "Archived" options
    • Archived Projects [DEV2] - note "Test project with TAC" shows in this listing
    • Project Listing [DEV2] - note "Test project with TAC" absent from this listing
    • Project Hierarchy [DEV2] - note "Test project with TAC" absent from this listing
    • Main Map [DEV2] - note "Test project with TAC" not at MSTE location
    • Projects by Project Status [DEV2] - added "Active/Archived" filter
    • Place: MSTE [DEV2] - note "Test project with TAC" not listed 
  • Questions:
    • How to display archived projects on associated Project Update & Metric pages:
      • Show project name w/o link? - No, we want people to still be able to reach archived information
      • Show a second listing of "Associated Archived Projects"? - No
      • ✔️ Show archival status next to linked project name?
    • Should we hide archived projects from being listed in other projects' Child/Related Project listings?
      • Yes, for now. We can find a way to make that information available later on if desired.
  • Thoughts:
    • Include "[ARCHIVED]" status in project title most places it's listed
    • Should remove project from most listings to keep information up-to-date, but keep it listed when tied to specific other information, e.g. Project Updates and Metrics (may want to demote it in Metrics may collect many associated archived projects over time)
• Revisit Bike Fee funding discussion - Morgan recommends sharing broad funding details

TODOs

• Michael will keep working on the archived projects feature to show in more depth at next meeting
• Next meeting needs to be rescheduled; Quinn is on it!