Agenda

• Apologies for slowness on the iCAP Portal recently - it's fixed now!
• SSC Projects
  • Discussions since our last meeting: Discussion about SSC projects in iCAP Portal - June 11, 2024 (Codie, Michael)
  • Codie built out the initial set of SSC Projects for Spring 2023
  • SSC Project embedding for the live site will be ready for testing soon - still ironing out a few things before it's ready for production
  • Question about avoiding document plagiarism: do we have concerns about providing documents that people can download, edit, and try to pass off as legitimate?
• Places:
  • Fixed a couple Places stuck on Null Island
  • Improved All Places listing and added All Places (Map)
  • Fixed an issue that caused geocoding not to work
    • New Places: enter an address and save - it will automatically get geocoded.
    • Existing Places: select the "Re geocode" checkbox and save to force geo-coding
• Bike Fee Funding
  • Discussion since our last meeting: Discussion about reporting Bike Fee funding - June 12, 2024 (Sarthak, Michael)
  • Decided not to try to add Bike Fee funding to iCAP Portal at this time - instead, upload an Excel file with the data. That will likely give users a more useful way to view the funding data.
• Archiving projects:
  • What happens to Project Updates associated with an archived project? What should happen?
    • If one or more active projects are still associated with a Project Update, the Project Update should be visible
    • If no active projects (either 0 projects or only archived projects) are associated with a Project Update, should the Project Update be visible? It's much easier not to hide Project Updates in this situation, so hopefully the answer is 'yes' :-)

Discussion/Decisions

• Document plagiarism:
  • The group agreed that if we're going to share documents, there's not much we can do to prevent plagiarism.
  • Only people with certain iCAP Portal permissions can change the official documents on the website, so we're not worried about the official public record - all a malicious user can do is edit a file on their own computer and try to pass it off as legitimate.
  • Sharing documents as images would have accessibility concerns
  • Trying to share documents as view-only would provide minimal protection; it would only require slightly more manual labor to recreate a letterhead than to download and edit an existing document
• Archiving projects:
  • Using the Published checkbox is probably not the right solution, since we want to allow Archived projects to be publicly visible, just not by default in certain listings
  • Investigate another approach, possibly more like the Public/Private option already in use
• Bike Fee:
  • Morgan advocates for sharing the Bike Fee info directly on the iCAP Portal rather than a simple Excel file
  • We can probably share Bike Fee info at a much broader level than we were thinking, so it's not too onerous to enter

TODOs

• SSC Projects:
  • Finish SSC Project embed
  • Allow more than 3 photos to be seen - e.g. link to separate image gallery page like iCAP Portal Projects?

Below is an update from Thurman Etchison on the Food Purchases from Local Sources project:

Work is always being done on this but we are nowhere our goal. It is hard to quantify as our prime vendor does not provide info on this.

The Food Literacy Project is currently on hold.

Below is an update from Jenna Schaefer:

We no longer donate to UniPlace due to staffing issues, just to Wesley food pantry. This past semester, we became a Y-Affiliated Student Organization. Otherwise, I think everything else is the same - Project 4 Less still recovers food from LAR dining hall each Wednesday evening during the school year.

Below is an update from Eric Green:

The only incentive program for sustainability education on campus, as far as I know, is the Levenick Teaching Fellows program. This program is currently on hiatus as it gets reimagined. Also, there may be a new program being offered with regards to sustainability for K-12, but I don't have the full details on that. 

Below is an update from Eric Green: 

The Green Career Forum was hosted on February 27 this year and had 9 companies and over 100 students in attendance. There is likely to be another event hosted in the Spring of 2025 with the help of the Career Center. 

Over 50 volunteers helped pick up trash resulting in a total of 300 pounds of trash being removed from campus on 3/21/2024 and 4/16/2024.

Below is an update from Betsy Richardson:

I am not on the icap resilience team committee however when the Farnsworth consultant is ready to share information with the surrounding cities MS4 leaders I will invite the consultant to the quarterly MS4 stormwater meeting (tentatively this fall or winter). I will also invite someone from the icap resilience team to the meeting, if anyone on this email knows the correct resilience team contact, please let me know. The city of Champaign, Urbana and the village of Savoy already have stormwater master plans so our hope from this collaboration is to share information and to attempt to align some of our stormwater goals.

Below is an update from Betsy Richardson:

I am on this icap committee and an SSC grant was approved in 5/23 for this study and the project is moving forward in F&S Capital with Brent Lewis as the Project Manager. The Farnsworth consulting firm has been hired to complete the study and the engineer is currently reviewing GIS data and past university studies, and gathering additional data and discussing issues with university stakeholders. After this is complete, the engineer will prepare a draft master plan and submit to the owner for review/respond to comments, prepare a pre-final master plan/respond to owner comments, and then prepare a final master plan and submit to the owner tentatively in 12/2024.

https://news.illinois.edu/view/6367/1202531939