Agenda

• Permissions fix for items marked Private (for all Private items, see this listing: Content filtered by visibility: Private)
  • Quinn reported that iCAP Moderators had lost View access to items marked Private
  • This likely happened during a module update Michael made a few months ago
  • It has been fixed; let Michael know if any other permissions appear to be incorrect!
• Archiving projects (see last week's discussion):
  • Show archival status as part of project title (e.g. Sustainability iCAP Portal [ARCHIVED])
    • " [ARCHIVED]" automatically appended to title for Archived projects
    • " [ARCHIVED]" automatically removed from Active projects
  • Hid archived projects from Sub-Projects listing
    • e.g. Sustainability iCAP Portal [ARCHIVED]: "Test Project with TAC" not listed as Sub-Project
  • Hid archived projects from Related Projects listing
    • e.g. Education iCAP Team: "Sustainability iCAP Portal" not listed as Related Project

Discussion

• Archiving projects:
  • How do we feel about directly editing the title rather than appending a tag, like we do with Project Status?
    • Pros:
      • Archival status impossible to ignore - it always appears without Michael having to explicitly include it in a particular display
    • Cons:
      • Archival status always appears as part of the title - would there be times we want to display the title without the archival status?
      • Would we like the archival status to display differently, like the Project Status?
    • Decision: the group liked inserting the archival status directly into the project's title. We do not foresee problems with this approach down the road.
  • How do we feel about hiding the archived projects from Sub-projects and Related Projects listings?
    • Cleans up the listings from archived projects
    • Makes it harder to find archived projects in the hierarchy
    • Decision: this look good for now; we can revisit later if needed
• Bike Fee funding
  • Morgan, Sarthak, Michael, and Stacey DeLorenzo will meet to discuss further
• SSC Projects
  • SSC Projects management transferring from Codie to Sheri
  • Students will continue adding SSC Projects in earnest in the coming weeks
• Finding items created by a specific person:
  • Find the person's profile page
  • Click the "Track" link to see all items they've created (won't show things they've updated that were created by someone else)
• Morgan: after porting info to SSC Projects, what will happen to the iCAP Portal projects which existed solely to capture SSC funding info?
  • Will handle on a case-by-case basis, but most will likely be archived
• SSC Project reports before 2012
  • SSC did not require reports on recipients' use of funds before about 2012
  • Some groups did proactively provide reports; may reach out to other groups to inquire whether they have reports to share
  • Morgan collected all the older reports she could find and shared them in Box
  • Other reports may have been uploaded to the iCAP Portal; some sleuthing may be required to find them, e.g.:
    • Search Project Updates for 'ssc'
    • Search Files for 'ssc', sorted by upload date (oldest first)
    • Or try searching the above listings by key terms for specific projects

TODOs

• Michael:
  • Implement archival feature on live site (email iCAP Portal mailing list when ready since next meeting is a month away)
  • Finish SSC Project embed
  • Allow more than 3 photos to be seen on SSC Projects - e.g. link to separate image gallery page like iCAP Portal Projects?