Following email was sent to all BTWD welcoming station managers on Septmber 13, 2022.

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Hi Bike to Work Day station managers!

Tomorrow is the big event!  Please follow these 6 steps this week:

1. Tuesday – Pick up your station box at Charlie’s house (805 S. Coler Ave., Urbana)
   1. Enter the screened-in porch, and find your box(es) with your station name on it.
   2. Papers in your box:  registration list, on-site registration forms, volunteer instructions, talking points, fall bike activity flyers, bike registration QR code
   3. Other items:  t-shirts, donation can, handouts & coupons in brochure holders, hand sanitizer
2. Tuesday – Connect with your volunteers
   1. I will be sending emails to each station manager, and the people who signed up to volunteer at your station, with volunteer instructions.  Full list of names attached.
3. Wednesday – Get an accurate count of people who stopped by your station
   1. Use the printed, stapled registration list in your box to check off people when they arrive at your station.
   2. You’ll get another updated list tonight with people who registered between Monday afternoon and Tuesday night.  Print or refer to this list on your phone on Wednesday morning, and write down everyone who stops by.
   3. If someone DIDN’T register online, have them fill out an ON-SITE REGISTRATION FORM included in your box.
   4. Return ALL paperwork in your box to Charlie’s house by Friday.
4. Wednesday – Give away your freebies!
   1. T-shirts are available while supplies last.  Extras go back in your box to Charlie’s house.  If people are looking for a different size, send them to the Urbana Farmer’s Market Bike Table (NW corner) on Saturday between 8a-12n.
   2. Your box has bike maps, rules of the road, organization materials, hand sanitizer, and business coupons!  People can take as much as they want.
5. Wednesday – Take & share pictures!
   1. Take some pictures at your station (with participant permission), and send them to Evan (ealvarez@cumtd.com) or post them on Facebook and tag “C-U Bike Month.”
6. After the event – Return your leftover materials to Charlie’s house by Friday.
   1. This includes registration forms, the donation can, t-shirts, handouts, and the yard sign.

Thanks!
Gabe