Agenda

• Apologies for slowness on the iCAP Portal recently - it's fixed now!
• SSC Projects
  • Discussions since our last meeting: Discussion about SSC projects in iCAP Portal - June 11, 2024 (Codie, Michael)
  • Codie built out the initial set of SSC Projects for Spring 2023
  • SSC Project embedding for the live site will be ready for testing soon - still ironing out a few things before it's ready for production
  • Question about avoiding document plagiarism: do we have concerns about providing documents that people can download, edit, and try to pass off as legitimate?
• Places:
  • Fixed a couple Places stuck on Null Island
  • Improved All Places listing and added All Places (Map)
  • Fixed an issue that caused geocoding not to work
    • New Places: enter an address and save - it will automatically get geocoded.
    • Existing Places: select the "Re geocode" checkbox and save to force geo-coding
• Bike Fee Funding
  • Discussion since our last meeting: Discussion about reporting Bike Fee funding - June 12, 2024 (Sarthak, Michael)
  • Decided not to try to add Bike Fee funding to iCAP Portal at this time - instead, upload an Excel file with the data. That will likely give users a more useful way to view the funding data.
• Archiving projects:
  • What happens to Project Updates associated with an archived project? What should happen?
    • If one or more active projects are still associated with a Project Update, the Project Update should be visible
    • If no active projects (either 0 projects or only archived projects) are associated with a Project Update, should the Project Update be visible? It's much easier not to hide Project Updates in this situation, so hopefully the answer is 'yes' :-)

Discussion/Decisions

• Document plagiarism:
  • The group agreed that if we're going to share documents, there's not much we can do to prevent plagiarism.
  • Only people with certain iCAP Portal permissions can change the official documents on the website, so we're not worried about the official public record - all a malicious user can do is edit a file on their own computer and try to pass it off as legitimate.
  • Sharing documents as images would have accessibility concerns
  • Trying to share documents as view-only would provide minimal protection; it would only require slightly more manual labor to recreate a letterhead than to download and edit an existing document
• Archiving projects:
  • Using the Published checkbox is probably not the right solution, since we want to allow Archived projects to be publicly visible, just not by default in certain listings
  • Investigate another approach, possibly more like the Public/Private option already in use
• Bike Fee:
  • Morgan advocates for sharing the Bike Fee info directly on the iCAP Portal rather than a simple Excel file
  • We can probably share Bike Fee info at a much broader level than we were thinking, so it's not too onerous to enter

TODOs

• SSC Projects:
  • Finish SSC Project embed
  • Allow more than 3 photos to be seen - e.g. link to separate image gallery page like iCAP Portal Projects?