Miriam Keep, Codie Sterner, and Michael McKelvey met to discuss the status of embedding projects from the iCAP Portal on the SSC website.

Discussion items:

• Michael shared a demo of SSC project embedding (TEST site) which includes a map which responds to filters.
• Codie suggested adding the following SSC-specific fields to projects:
  • (SSC) Project Lead
  • (SSC) Project Lead Email
  • (SSC) Financial Advisor (all)
  • (SSC) Financial Advisor Email
  • (SSC) Project Advisor (only applicable to student-led projects)
  • (SSC) Project Advisor Email
  • (SSC) Team Members (unlimited plain text fields, just like in Contacts tab)
• Change SSC tab title to: SSC Specifics
• Project Funding discussion:
  • Prefer to separate out the 2 funding sources (SCEF, CETF) - perhaps instead of one "Funding Source" in iCAP Portal for SSC, could have 2 - one for each fund. Funding Type in the Funding Details could be a way to group together all SSC funding regardless of source (?)
  • When SSC funds a project, each semester needs to be reported separately, which is a different structure from how "projects" are represented in the iCAP Portal. For one-off funding, this isn't a problem, but sometimes (~5%?) SSC funds projects multiple times, which would require creating multiple Projects in the iCAP Portal to record SSC info about what the iCAP Portal would consider a single "project." How do we handle this? Some potential options include:
    • Always create a sub-project for each semester of SSC funding related to a project (lots of "extra" projects in the iCAP Portal created only to record SSC funding info). Projects created explicitly for SSC which don't have a more logical parent could go potentially go under the SSC project.
    • Use the Project Funding system in the iCAP Portal to record information by semester. The "Project Funding" content type is meant to act as a bridge between Funding Sources and Funding Details, so it might be the right place to store this information.
    • Create a new content type specifically for SSC projects. Perhaps use Metrics as a template? Not sure if there's an advantage to this over repurposing the Project Funding system, except this would be a single-purpose system built specifically for SSC, so it might be more streamlined.
  • Michael and Codie plan to meet March 22 to continue the discussion.