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Final Check

Posted by Sarthak Prasad on September 23, 2020

On September 18th, the organizing team met to finalize the tasks before the event. We discussed the bike rack on bus demonstration, volunteer update, and some remaining tasks in the to-do list in the LTN google drive. We decided to meet once more before the meeting on Wednesday.

Confirmed 37 Volunteer  submissions, 6 police officers will be present for the duration of the event (2 at each location), and 2 Wellness Ambassadors at each locations to talk about the current situation and the need for precaution (they will also handout safety information packets including masks). Gabe confirmed that 2 representatives from Census 2020 could join each location as well.

Campus Rec and iSEE will provide some water bottles to be handed out to the volunteers who dont have one. DIA will provide 6 Gatorade containers for water refills for volunteers only. Stacey and Sarthak will fill them up with ice and water and deliver them to the three locations.

We discussed the table setup, how to organize the lines, and the assignments for the volunteers. All volunteers were sent the Safety Plan and Warning and Waiver Form on Wednesday, September 23, 2020. Sarthak and Stacey will drop off the lights and merchandize at each location by 3 pm.

All tables and chairs will be delivered by 3 pm. Sarthak and Stacey will arrange the tables at 3 pm at Hallene Gateway and Alma Mater location. Sarthak will print out numbers for each table/volunteer station, list of volunteers for each location, etc.