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Projects Updates for Light the Night
This year, Light the Night event was hosted at three locations: Alma Mater Plaza, Hallene Gateway, and Campus Bike Center (new location). Overall, the volunteers installed bicycle lights to nearly 450 bikes at these locations.
Red lights: 806
White lights: 779
The remaining lights are stored in Room 143 at F&S. They will be distributed among the four funding agencies.
The Light the Night 2020 organizing team met on September 29th, 2020 to discuss the event and lessons learned. Gabe Lewis said that he was in contact with City of Urbana to publish a final report for LTN 2020 in their upcoming newsletter. Sarthak Prasad would do the final count after the meeting so that Gabe can send the report to City of Urbana.
The team noted that there were several students who needed repairs on their bicycles, so they were given the informtion about Campus Bike Center. Jeff Yockey was also doing minor repairs at the Hallene Gatway location. Next year, we could maybe advertize the event so that those needing minor bike repairs can go to the CBC location. Jake Benjamin said that we could have a repair station at the end of the volunteer line at the CBC location for anyone needing immediate repair. We all thought it was a great idea!
The team also noted that since the light installation took minimal time, the attendees were more interested in learning more about the bicycle information, Census, and Wellness this year. We should also have the Bike at Illinois merchandize and other handouts at the exit rather than at the entry point.
Finally, we all thought that the presence of UIPD was very encouraging, the officers helped out a lot with handing out information, and they were happy to help!
The event was considered a success, considering the pandemic and concerns of having a distribution event. All volunteers were very careful and abided by the Safety Plan in place and helped keep the line of attendees moving (attendees were in and out within 2 minutes).
Stacey DeLorenzo, Chantelle Hicks, Sinead Soltis, and Sarthak Prasad took several pictures for the event and posted them to social media.
On September 18th, the organizing team met to finalize the tasks before the event. We discussed the bike rack on bus demonstration, volunteer update, and some remaining tasks in the to-do list in the LTN google drive. We decided to meet once more before the meeting on Wednesday.
Confirmed 37 Volunteer submissions, 6 police officers will be present for the duration of the event (2 at each location), and 2 Wellness Ambassadors at each locations to talk about the current situation and the need for precaution (they will also handout safety information packets including masks). Gabe confirmed that 2 representatives from Census 2020 could join each location as well.
Campus Rec and iSEE will provide some water bottles to be handed out to the volunteers who dont have one. DIA will provide 6 Gatorade containers for water refills for volunteers only. Stacey and Sarthak will fill them up with ice and water and deliver them to the three locations.
We discussed the table setup, how to organize the lines, and the assignments for the volunteers. All volunteers were sent the Safety Plan and Warning and Waiver Form on Wednesday, September 23, 2020. Sarthak and Stacey will drop off the lights and merchandize at each location by 3 pm.
All tables and chairs will be delivered by 3 pm. Sarthak and Stacey will arrange the tables at 3 pm at Hallene Gateway and Alma Mater location. Sarthak will print out numbers for each table/volunteer station, list of volunteers for each location, etc.
Information on Light the Night 2020 and Light the Night - Volunteer Opportunity were approved to be posted in e-Update, eWeek (for faculty and staff), GradLinks (for Graduate students), iNews (for Undergraduates), iSEE, ISSS Newsletters, and other newsletters.
Digital Signs were posted to the following locations from 9/18/20 to 9/24/20:
- Illini Union and Bookstore
- Campus Residence Halls and Dining Halls
- Campus Rec
- Architecture Building (FAA)
- Chez Wounded Veterans Center
- Coble Hall- Graduate College
- Law Building
- Engineering Hall
- Foellinger Auditorium
- Huff Hall
- Industrial and Enterprise Systems Engineering building
- Loomis Laboratory
- Material Science and Engineering (MSEB)
- Micro + Nanotechnology laboratory
- Newmark Civil Engineering Laboratory
- Siebel Center
- Talbot Laboratory
- Vet Med Basic Sciences Building
- Vet Med Teaching Hospital
- EnterpriseWorks at Research Park
The work order was approved (WO #10813200) to place 7 tables, 15 chairs, 2 Hand sanitizer stations, 2 recycling bins for each of the following three locations:
- Alma Mater Plaza (intersection of Green and Wright St)
- Hallene Gateway (SW corner of Lincoln Ave and Illinois St)
- Campus Bike Center (51 E Gregory Drive, Champaign, IL)
The Lawn Signs were approved by Kristin McMurray on September 1, 2020. The Lawn Signs will be placed at 15 pre-determined locations on-campus from September 17th to September 24th (removed right after the event).
The work order was approved to create the Lawn Signs on August 31, 2020 (WO #10811551).
Please see attached the Safety Plan and the Warning & Waiver form.
Sarthak Prasad created a Google Form for Volunteer Sign-up: https://docs.google.com/forms/d/e/1FAIpQLScoeC0SIzv_HbeZWAv4v8McLBygkWepQEVRcE4du9_jfBsAyQ/viewform
Bike at Illinois events listing: Light the Night 2020 - Volunteer sign up
See attached the quote sent by MTD for the Silicone Strap Bike Lights for University of Illinois' share for Light the Night 2020.Attached Files:
Alana Harris confirmed that "We (Campus Rec) have approval to be an outdoor site for the event."
Meeting attended by representatives from: F&S, CBC, MTD, CCRPC, and CCB.
We confirmed that Campus Bike Center could be the third location for Light the Night this year. Sarthak Prasad will confirm with Jake and Alana.
Cynthia Hoyle will send a quote to Sarthak Prasad. Cynthia will also send a draft of the Safety Plan and Warning and Waiver Form for COVID-19.
Sarthak Prasad will work on creating a sign up form for volunteers. He will also work on getting work orders for tables and chairs, and to request a PO. MTD can provide some masks, gloves, and hand sanitizers. Stacey will check if Public Functions can provide hand sanitizers and water for volunteers.
Sarthak will also work on lawn signs and digital signage. List of avenues used to promote Light the Night 2019 will be used as a reference for promoting the Volunteer opportunity and the Distribution event.
The next meeting will be held in two weeks.
During this meeting, it was decided that we will be moving forward with the mass install of silicone strap lights. MTD will purchase these lights, since the cost is same as last year. We can get 1250 light sets for $6000.
As discussed in the last meeting, TBP will not participate in this event.
UIUC, MTD, Urbana, and Champaign confirmed that they will be providing funds for this year's Light the Night - $1500 each.
City of Urbana and City of Champaign will not participate in organzing, planning, or participation in a mass install event. So, they will not be involved in any of the future meetings. If for some reason, the mass distribution event does not take place, Urbana and Champaign will work on the Plan B.
MTD, CCRPC, and Chanpaign County Bikes confirmed that they will participate in the event. MTD will work on a Safety Plan that will be presented to the CU-Public Health District and the Executive Steering Committee at the University of Illinois for approval. There will also be a Warning and Waiver form that all volunteers must agree to.
Next meeting will be scheduled next week.
University of Illinois organized a meeting for all participating units - F&S, CBC, Urbana, Champaign, MTD, CCRPC, TBP, and CCB. Please see attached the notes from our meeting.Attached Files:
UPTV coverage of Light the Night event, featuring Barry Isralewitz and Sarthak Prasad