Mr. Willis,

I just want to thank you and the Division of Intercollegiate Athletics for the opportunity to compete in the Gameday Recycling Challenge.  As we discussed, we are committed to reducing environmental impact from the October 25th  game against Minnesota.  What a great way to finish Campus Sustainability Week!

As I mentioned, the event will be take place in the stadium and it is my responsibility to recruit volunteers, set up 3 bin stations, add signage, and replace everything by Sunday afternoon.   Here is a link to the website that I mentioned.    http://gamedaychallenge.org/

I will immediately begin planning out the details. 

Thanks again,

Bart Bartels

Zero Waste Coordinator

House Bill 2427, once signed by the Governor, will authorize a $30M renewable energy fund in Illinois.

Replaces everything after the enacting clause. Amends the Illinois Power Agency Act to provide for a supplemental procurement process for the procurement of renewable energy certificates from new or existing photovoltaics. Authorizes the expenditure of up to $30,000,000 from the Illinois Power Agency Renewable Energy Resources Fund for that purpose. Provides that renewable energy certificates from new photovoltaics that are procured pursuant to the supplemental procurement process must be procured from devices installed by a person who meets certain qualifications. Requires public hearings. Provides for a procurement administrator, a procurement monitor, pre-qualification of bidders, establishment of standard contract terms, benchmarks, and contingencies in the event of a default by a supplier. Effective immediately.

F&S requested that SSC funding from FY14 and FY13 for the Campus Bike Center be allowed to be used for the Campus Bike Center in FY15. 

1. There is $2,224.50 remaining of the funding allocation for the “Campus Bike Project” from FY13.  I am requesting permission from the SSC to use these funds during FY15, for staff and student employee costs.  This is not a change in scope, just a schedule change to permit FY15 use of funds.
2. The current funding allocation for the “Campus Bicycle Shop” in FY14 included specific items for the funding in support of the Bike Center.  I am requesting permission to use any remaining funds from this year’s allocation during FY15, for staff and student employee costs.

~Morgan Johnston

Evan:

We contacted UA. They're supposed to give us a RFP schedule next week. That should give us a better idea of the timeline.

-Al Stratman

From: Evan DeLucia [mailto:delucia@life.illinois.edu]
Sent: Thursday, May 29, 2014 5:39 PM
To: McCall, Benjamin
Cc: Stratman, Allan
Subject: SWAT report on energy generation

Ben,

In the absence of a fully formulated SWAT process - iWG and the Sustainability Council have yet to be formed - I forwarded the May 2014 position paper from the 'energy generation' team directly to Al Stratman for consideration.

Under the SWAT process, the teams should be... "developing and recommending specific actions or initiatives the campus should under take to meet iCAP targets..." The energy generation SWAT did a nice job of recommending a specific action that would help meet our targets.

To paraphrase, Al responded...

• the concept of a PPA is meritorious and has potential
• F&S is evaluating this plan
• some of the issues that need to be considered include pricing options, length of agreement constraints, REC pricing alternatives
• F&S is working to obtain hard data on pricing and other details before moving forward

I've taken the liberty of copying Al to be sure I didn't misrepresent his response to me.

Al, do you have any idea of what might be a reasonable time frame would be for completing an analysis of the feasibility, costs, and benefits of purchasing wind power for campus?

Cheers,

Evan

The attached Manual was developed with students and Amelia Neptune over the last few years.  The most helpful part of this document is the liability Q&A that Tina helped create.  I cleaned the file up a bit this morning to fix broken links and check for any glaring errors. 

To bring you and those copied here up to speed, I’ll share a few points that are happening with bike sharing now. 

• The successfully implemented bike sharing on campus is at Kinesiology and Community Health.  They have six bikes for employee use, and wrote a research report about the usage (attached).  They simply have the keys at a desk with a sign-out list, and they send the bikes for maintenance once a year.  The contact person is Wojtek Chodzko-Zajko at Kinesiology.
• This summer, the MTD is planning to start working with campus and the cities to investigate a public bike sharing system, and that conversation is just beginning.  The contact person is Rebecca Nathanson at MTD.
• AITS is planning to set up a departmental bike sharing program, in cooperation with the Campus Bike Center and iSEE.  The Champaign-Urbana Public Health District (CUPHD) is planning to contribute funds towards administrative support for maintaining the bikes.  It is likely that 10-20 bikes will be purchased from “On Bikes,” which comes with a locking and tracking system. 
• Grace Kyung has had numerous conversations with Zagster, which was formed by former staff at Zipcar.  Their system is an all-inclusive turn-key approach, where you pay a set-up fee, then pay a recurring monthly fee for maintenance and oversight.  The set up fee is around $2000 per bike and the monthly fee is about $100 per bike.  The bikes then continue to belong to Zagster.  I did not support the Zagster model for campus employee use, but it may be reasonable for Allerton’s intended use.  If you are interested, their CEO is visiting town on Thursday. 

Please let me know if there is anything I can help you with to get this set up.

Thanks,

Morgan

On May 23, 2014, at 4:07 PM, "McEllin, Tina D" wrote:

Hi Derek,

To start I’m going to refer you to Morgan Johnston, Assoc. Director of Sustainability.    I believe Morgan has a draft manual for depts. to use when setting up programs for employees.   I don’t know if it will address offering this service to the public so you may have to add language to that effect.     

Since you will have the public liability issue I would like to review your draft manual to make sure exposure to the University is controlled as much as possible.  Please feel free to call me with any questions. 

Thank you.

Tina McEllin,  Assoc. Dir.

University Office of Risk Management

247 Henry Admin. Bldg.   M-C 337

506 S. Wright St., Urbana IL 61801

PH 217-333-3113

FX 217-239-6744

Check out our website!   www.uirisk.uillinois.edu

Please note: Under the Illinois Freedom of Information Act (FOIA), any written communication to or from University employees regarding University business is a public record and may be subject to public disclosure.

From: Peterson, Derek Eli
Sent: Friday, May 23, 2014 3:51 PM
To: Kale, PJ; McEllin, Tina D
Cc: Kevin Donovan
Subject: Allerton Park and Retreat Center

Good Afternoon PJ and Tina-

Joe Vitosky said the two of you might be a good start for me, I need some advice. Allerton Park is going to start a Bike Rental, or Bike Share program. I am interested to know if any other units, or if there is any standard documentation that might assist me through this process. We have researched other local entities that do bike share and rental and so we have some standard language, but we will be offering this to the public, so we need to make sure the University if legally covered. As I type I feel underprepared to ask this question, but I thought you might have some advice for me to help get me started.

Thank you for your time-

-- 

Derek Peterson

Associate Director

Allerton Park & Retreat Center

University of Illinois

515 Old Timber Road

Monticello, IL  61856

O 217.333.3287, ext. 203

M 217-778-9111

www.allerton.illinois.edu

The Green revolving loan fund is committed to provide $32,000 of funding for the TBH project.  Please add a supplemental account on to the work order to fund up to $32,000 of the bill for the lighting retrofit.  The revolving loan account is MY862-Revolving Loan Fund (1-303630-862004-862013.) 

I took some notes from my conversation with Jennifer Bechtel the Program Director from the Innovation and Sustainability LLC who wants to start a bike share.  Here are the notes as I took them.  I hope this will help you to understand what is going on.

• Wants to have 6 or so bikes for bike share 120 students 10-15 using and helping to repair.
• Wants to bring students over here to learn how to fix bikes 1 x per month or semester depending on maintenance rates and usage.
• Would like to explore a possible group membership for her resident hall or their bike share.
• The idea is there are so many students who don't know anything about bikes.  She wants to use it to help students get feet wet with bikes learn how useful they are and encourage private ownership.
• This would be a pilot program for this housing dept and may want to expand.
• Wants quality bikes that can be maintained on our model of teaching people how to fix them.
• Wants students to be involved in keeping bikes running.
• Jennifer wants to learn herself so she can be the consistent person for the bike share because of the turn over with the students and staff.
• They are installing a outdoor fix-it station outside their building.
• She would want to use us our facilities and model to have students fix the bikes.
• Wants students to end up buying a bike.
• Looking for a place to store the bikes in the winter if no one is willing to ride/maintain the bikes.

From the Campus Bike Center,
James Roedl
 

Jennifer from the Innovation and Sustainablility LLC came by to talk about a very small bike share pilot where the students learn to maintain bikes and are encouraged to become bike owning commuters.  We discussed the matter and she has a lot of great ideas and would like to meet with us to discuss them.  She has questions about maintenance, what bikes to get (she wants quality and ease of maintenance), how to maintain consistency with student turn over, a possible LLC membership or bike share membership with TBP, and many other things.  I took notes on our conversation and she is going to try to make an overview of her ideas we can discuss it and find something that can work in the long term.  This sounds like something we want to be a part of. 

From the Campus Bike Center,
James Roedl

Facilities & Services used funding from the Student Sustainability Committee (SSC) in Spring 2014 t0 purchase incentives to increase bicycle usage. On Bikes on Campus Day, students were given free leg wraps, educational materials, bike maps, and pins if they stopped by the table. In addition, any bikes that were registered were given free bike lights or bike bell. There was also a raffle for those who brought a friend that normally does not bike to win either a free bike pump or bike lock.