On May 5, 2023, the Tranportation iCAP Team submitted the Trans015 Fleet Replacement recommendation. See below a preview of the recommendation:

The objective of this recommendation is to establish a framework for accomplishing iCAP 2020 Objective 3.1, which states, “Establish written replacement plans for at least 80% of campus fleets by FY24 to improve university-owned vehicle efficiency.” By

1. Enumerating a definition for a “fleet” as it applies to vehicles on campus, and
2. Requiring campus units with a fleet more than 5 vehicles to establish a “Fleet Administrator” tasked with communicating with the F&S Fleet Operations team and creating a written replacement plan for the fleet, and
3. Requiring all Fleet Administrators to have a minimum of once-a-year meeting with the F&S Fleet Operations team.

DEFINITIONS

Campus Fleet

• The total number of vehicles owned and operated by the various units of the University of Illinois Urbana-Champaign campus.

Unit Fleet

• A total of 5 or more vehicles operated by an individual unit on campus.

This recommendation calls on each campus unit with 5 or more vehicles to appoint an employee as a “Fleet Administrator”. The Fleet Administrator will be tasked with the following responsibilities:

1. Establishing a sustainable fleet plan capable of achieving certification with the National Association of Fleet Administrators (NAFA).
2. Establishing a written, comprehensive strategy for replacing the fleet’s existing vehicles with more environmentally sustainable models.
3. Communicating with the Fleet Operations team at the Transportation & Building Services department at Facilities & Services regarding development of the sustainable fleet plan or fleet replacement plan.
4. Communicating with other Fleet Administrators regarding development of the sustainable fleet plan or fleet replacement plan.
5. Attending annual meeting(s) with all Fleet Administrators, the Fleet Operations team at Facilities & Services, members of iSEE, and the Parking Department to discuss progress in development and implementation of fleet replacement plans and identify best practices moving forward.

Strategies for creating a sustainable fleet plan or fleet replacement plan may include the following:

• Consulting with Fleet Operations team at the Transportation & Building Services department at Facilities & Services regarding the replacement of their fleet vehicles
• Plans for transitioning to newer vehicle models with higher fuel efficiency or alternative fuel sources such as electricity or hydrogen.
• Plans for “right-sizing” the fleet that assesses the extent university vehicles are being used:
  • To complete necessary tasks.
  • By designated personnel.
  • In a fuel and cost-efficient manner.
• Limiting the idling of vehicles
• Educational training for their drivers
• Reporting of vehicle and fuel usage as well as setting a target reduction for following years

Suggested unit/department to address implementation: All campus units with more than 5 vehicles.