On May 5, 2023, the Tranportation iCAP Team submitted the Trans015 Fleet Replacement recommendation. See below a preview of the recommendation:

The objective of this recommendation is to establish a framework for accomplishing iCAP 2020 Objective 3.1, which states, “Establish written replacement plans for at least 80% of campus fleets by FY24 to improve university-owned vehicle efficiency.” By

1. Enumerating a definition for a “fleet” as it applies to vehicles on campus, and
2. Requiring campus units with a fleet more than 5 vehicles to establish a “Fleet Administrator” tasked with communicating with the F&S Fleet Operations team and creating a written replacement plan for the fleet, and
3. Requiring all Fleet Administrators to have a minimum of once-a-year meeting with the F&S Fleet Operations team.

DEFINITIONS

Campus Fleet

• The total number of vehicles owned and operated by the various units of the University of Illinois Urbana-Champaign campus.

Unit Fleet

• A total of 5 or more vehicles operated by an individual unit on campus.

This recommendation calls on each campus unit with 5 or more vehicles to appoint an employee as a “Fleet Administrator”. The Fleet Administrator will be tasked with the following responsibilities:

1. Establishing a sustainable fleet plan capable of achieving certification with the National Association of Fleet Administrators (NAFA).
2. Establishing a written, comprehensive strategy for replacing the fleet’s existing vehicles with more environmentally sustainable models.
3. Communicating with the Fleet Operations team at the Transportation & Building Services department at Facilities & Services regarding development of the sustainable fleet plan or fleet replacement plan.
4. Communicating with other Fleet Administrators regarding development of the sustainable fleet plan or fleet replacement plan.
5. Attending annual meeting(s) with all Fleet Administrators, the Fleet Operations team at Facilities & Services, members of iSEE, and the Parking Department to discuss progress in development and implementation of fleet replacement plans and identify best practices moving forward.

Strategies for creating a sustainable fleet plan or fleet replacement plan may include the following:

• Consulting with Fleet Operations team at the Transportation & Building Services department at Facilities & Services regarding the replacement of their fleet vehicles
• Plans for transitioning to newer vehicle models with higher fuel efficiency or alternative fuel sources such as electricity or hydrogen.
• Plans for “right-sizing” the fleet that assesses the extent university vehicles are being used:
  • To complete necessary tasks.
  • By designated personnel.
  • In a fuel and cost-efficient manner.
• Limiting the idling of vehicles
• Educational training for their drivers
• Reporting of vehicle and fuel usage as well as setting a target reduction for following years

Suggested unit/department to address implementation: All campus units with more than 5 vehicles.

ZW008 Adopt a Highway/Drain was returned to the Zero Waste iCAP Team by the iWG. See the following message:

Hello Zero Waste iCAP Team,

Last spring, the Zero Waste iCAP Team submitted a recommendation regarding the adopt a highway/drain programs (https://icap.sustainability.illinois.edu/project-update/zw008-adopt-highwaydrain-submitted).  The iCAP Working Group discussed this a couple times and there were a few concerns raised by the iWG and by F&S, such as how we can ensure safety of a student group working on a street drain. You can see the related meeting notes attached here.  

We are returning this recommendation to your team for review.  If you believe this recommendation is a priority, please discuss it with the Land and Water iCAP Team and the Resilience iCAP Team to refine it before resubmitting. 

Thank you,

Morgan and Jen

=====================================

MORGAN B. WHITE and

Dr. JENNIFER FRATERRIGO
Illinois Climate Action Plan (iCAP)

iCAP Working Group co-chairs

University of Illinois Urbana-Champaign
sustainability@illinois.edu 
https://icap.sustainability.illinois.edu/

See the ZW008 Adopt a Highway/Drain recommendation here.

Following is the response from DIA:

Jennifer,

The Division of Intercollegiate Athletics (DIA) approves the recommendation to formally join the Green Sports Alliance at the $2,500 Premier Membership level. Assistant Athletic Director Tim Knox will be responsible for coordinating the implementation for DIA.

Josh

See the iWG assessment for Engagement005 DIA and Green Sports Alliance here.

For future updates, please refer to the Green Sports Alliance project here.

Please see attached the response to the Engagement004 ADV498 Sustainability Campaign Partnership recommendation from Dr. Madhu Khanna.

See the iWG assessment of the Engagement004 ADV498 Sustainability Campaign Partnership recommendation.

On 4/20/2023, the Engagement004 ADV498 Sustainability Campaign Partnership recommendation was transmitted to Dr. Madhu Khanna, Director of iSEE, with the following email. The iWG assessment is attached.

Hello Dr. Khanna,

The Illinois Climate Action Plan (iCAP) Working Group (iWG) reviewed the Engagement004 ADV498 Sustainability Campaign Partnership recommendation from the Engagement iCAP Team. The iWG discussed this and recommends that iSEE’s Communications office should take the materials created by the ADV 498 class and integrate the concepts in the overarching iSEE marketing program. iSEE could develop a marketing task-force to work with the iCAP Engagement Team on this integration.  Please see the details included in the attached iWG assessment and Engagement iCAP Team recommendation.  

The Formal iCAP Procedures includes a section on campus unit responsibilities upon receipt of a recommendation, and we respectfully request your initial response to this recommendation by May 12, if possible.  If you have any questions regarding this recommendation, we are happy to arrange a call. 

Sincerely,

Morgan

=====================================

MORGAN B. WHITE and

Dr. JENNIFER FRATERRIGO
Illinois Climate Action Plan (iCAP)

iCAP Working Group co-chairs

University of Illinois at Urbana-Champaign
sustainability@illinois.edu  
https://icap.sustainability.illinois.edu/

See the Engagement004 ADV498 Sustainability Campaign Partnership recommendation here.

On 4/19/2023, the ZW010 Tailgate Recycling recommendation was transmitted to Dr. Ehab Kamarah, the Associate Vice Chancellor and Executive Director of F&S, Josh Whitman and Timothy Knox, at the Division of Intercollegiate Athletics (DIA), with the following email. The iWG assessment is attached.

Dear Dr. Kamarah, Mr. Whitman and Tim,

The Illinois Climate Action Plan (iCAP) Working Group (iWG) recently approved recommendation ZW010 from the Zero Waste iCAP Team. The team recommends that Facilities and Services and the Division of Intercollegiate Athletics work with the Institute for Sustainability, Energy, and the Environment to implement a recycling program at tailgate events during the 2023 football season and beyond. The expectation is that doing so would increase the visibility of campus sustainability efforts and put UIUC on par with fellow Big Ten institutions that are integrating sustainability into athletics. Additional details are provided in the attached recommendation and assessment.

The Formal iCAP Procedures include a section on campus unit responsibilities upon receipt of a recommendation, and we respectfully request your response to this recommendation by May 12, if possible. If you have any questions regarding this recommendation, we are happy to jump on a call with you to discuss it.

Sincerely,

Jennifer Fraterrigo

**************************************************

Dr. JENNIFER FRATERRIGO AND

MORGAN B. WHITE
Illinois Climate Action Plan (iCAP)

iCAP Working Group co-chairs

University of Illinois Urbana-Champaign
sustainability@illinois.edu  
https://icap.sustainability.illinois.edu/

See the ZW010 Tailgate Recycling recommendation here.

The Land and Water iCAP Team submitted the attached LW005 SFC Permeable Pavers recommendation to the iWG on 4/10/2023. The recommendation states:

The Land and Water iCAP team recommends the installation of a permeable paver system to replace the asphalt parking lots surrounding the State Farm Center. Currently, permeable asphalt is already installed in the NorthEast lot off of Kirby Avenue. In support of the Campus Landscape Master Plan and the Green Sports Alliance membership, we propose that the remaining Northwest, SouthWest, and SouthEastparking lots of the State Farm Center are converted to permeable pavement.

We understand that in recent years, the NorthEast lot was converted to permeable asphalt in accordance with University standards. In this recommendation, we are urging the DIA to go above the minimum standard and install permeable pavers at all lots surrounding the State Farm Center.

Suggested unit/department to address implementation: State Farm Center, Student Affairs, and DIA.

On 4/10/2023, the Energy011 Priority Technologies and Practices for a Clean Energy Plan recommendation was transmitted to Dr. Ehab Kamarah, Associate Vice Chancellor and Executive Director of Facilities & Services, with the following email. The iWG assessment is attached. 

Dear Dr. Kamarah,

The Illinois Climate Action Plan (iCAP) Working Group (iWG) recently approved recommendation Energy011 from the Energy iCAP Team to develop a short document describing the feasibility and overall effectiveness of energy efficient technologies and practices being considered for UIUC. This information brief is expected to help identify next steps for propelling UIUC forward in its carbon-neutrality goals, and provide university leadership with key points concerning the various options for meeting campus’s climate commitments. Additional details are provided in the attached recommendation.

The Formal iCAP Procedures include a section on campus unit responsibilities upon receipt of a recommendation, and we respectfully request your response to this recommendation by May 5, if possible. If you have any questions regarding this recommendation, please let us know. 

Sincerely,

Jennifer Fraterrigo

**************************************************

Dr. JENNIFER FRATERRIGO AND

MORGAN B. WHITE
Illinois Climate Action Plan (iCAP)

iCAP Working Group co-chairs

University of Illinois Urbana-Champaign
sustainability@illinois.edu  
https://icap.sustainability.illinois.edu/

See the Energy011 Priority Technologies and Practices for a Clean Energy Plan recommendation here.