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Projects Updates for Weatherization of Small Campus Buildings

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  1. payments to RSOs

    From: Hanson, Claudine
    Sent: Thursday, September 20, 2012 10:10 AM
    To: Johnston, Morgan B; Beverage, McKenzie
    Cc: Jones, John D
    Subject: RE: RSO Weatherization Payments

    Here you go.

    The full CFOAP for deposits into an RSO fund is  1-90xxxx-389005-307900-199000

    The fund numbers are as follows:

    Hong Kong Student Association     901645

    Chinese Undergraduate Student Association    902108

    Horticulture Club     901887

    Students for Environmental Concerns   901758

    American Society of Civil Engineers   901270

    Let me know if you have questions.

    Claudine

     

  2. Update from Mark Barcus

    From: Barcus, Mark A
    Sent: Friday, August 31, 2012 7:58 AM
    To: Beverage, McKenzie; Johnston, Morgan B; Thomas Ferrarell (tjferrarell@gmail.com)
    Subject: RE: Weatherization Update

    Hello All,

    The work on these buildings should start in the next couple weeks. The Craft & Trades are getting past their busy season since school has started.

    The only item I see on Tom’s list that may be an issue is the tuck pointing at the Native American House 1206 W. Nevada. I will have to speak with our Brickmasons Foreman to see if this can be done.

    As for the Speech Communication building let me see what the future plans for its use are.

    Thanks

    Mark

  3. Update from Mckenzie Beverage

    Hi Mark and Morgan,

    I met with Thomas today and we discussed the kits and email to be sent to the buildings. He is waiting on confirmation from Mark for the building upgrades. Do you know when those will begin? He would like to list the specific upgrades that will be made for each building when he contacts them. I have attached his list here. Please let him know if all of these will be able to happen and when.

    Additionally, Thomas was informed that the Speech Communications building is not occupied this semester. Do you know how long it will be unoccupied? If it is longer than the fall semester, Thomas suggested reconsidering completing the upgrades.

    Let me know if you would like to set up a meeting to discuss these items. Otherwise, Thomas will be needing the energy usage information from before and after the upgrades to include that in his final report. Thanks!  

    Best Regards,

    Mckenzie Beverage

  4. invoices to pay RSOs

    Morgan,

    I have attached the invoices for the RSOs. I have been informed by the RSO account tech that you need to make the check payable to the University of Illinois. You can put their RSO name in the memo or write c/o after the University of Illinois with their RSO name. Whichever works easiest for you. Once you have done this, please send the checks to me (my mail code is listed below). I will contact the students and give them instructions on how to cash these checks. Please let me know if you need anything further. 

    ------------

    From: Beverage, McKenzie
    Sent: Friday, August 17, 2012 10:37 AM
    To: Kealan O'Neil; O'Neil, Kealan Daniel; Jenny Allen; Allen, Jennifer M; Choi, Hiu Yan; Lin, Jiaxiu; Katie Kinley; julie.fry6@gmail.com
    Cc: Thomas Ferrarell; Johnston, Morgan B; Allen, Amy E
    Subject: RE: Weatherization Project Payments

    Hello all,

    Thank you so much for participating in the 2011-2012 Weatherization Program. Your incentives for participating in the program will be available at the Office of Registered Organizations on the day classes begin. Please ask for me when you arrive.

    When you come to pick up your check you will need to take it to the Cashier’s window in 100 Henry Administration Building. You will need your 4-digit RSO account number (ACCOUNT #1-90__ __ __ __-389005-307900-199000) in order to deposit the check into your RSO account. Your treasurer should know this number. If your treasurer does not know this number, he or she may request if from the Office of Registered Organizations (please note that only the treasurer may request this number).

    Please let me know if you have any questions. Enjoy the last few days of summer!  

    Best Regards,

    Mckenzie Beverage

    Program Advisor, Student Sustainability Committee

  5. SSC supported “Weatherization” project coming to conclusion

    The SSC supported “Weatherization” project is coming to its conclusion.  The six RSO teams that participated in this program have submitted their reports to the Weatherization intern, and the F&S Maintenance Division has identified the costs of the recommended improvements.  These will be summarized and implemented after the Spring 2012 semester.

  6. Mark Barcus will be F&S point of contact

    Thomas,

    My name is Mark Barcus and I am Dean Henson’s new assistant and he has asked me to work on the SSC weatherization project. I would like to set up a meeting with you and Morgan Johnston and myself to see where we are at. When would be a good time to meet?

    Thanks

    Mark

    Mark A. Barcus

    Assistant Superintendent

    Building Maintenance

    University of Illinois

    Facilities & Services

    barcus@illinois.edu

    (217)-265-6566

     

  7. update from Tom

    From: Thomas Ferrarell [mailto:tjferrarell@gmail.com]
    Sent: Sunday, January 22, 2012 10:27 PM
    To: Allen, Amy E; Beverage, McKenzie; Johnston, Morgan B
    Subject: Re: Weatherization

    I met with Dean, and I e-mailed all the groups, I'll send Julie a copy. I'll need to stop by McKenzie's office early this week to get their documents back so they can begin working on their lists. I'll also touch base with the additional buildings tomorrow morning before giving the teams their next assignments.

    Dean gave me a new timeline. He would like the recommendation lists by February 1st. He'll give the lists to people that will find the money values for the line items. He estimates that will take roughly 2 weeks. Once that is done, we will meet with all the team leaders and have a conversation about how to best use the $50,000. We were going to set that meeting somewhere in the ball park of February 20th. So right around then is when we'll be done.

    -Thomas Ferrarell

    On Sun, Jan 22, 2012 at 9:15 PM, Amy Allen <allen16@illinois.edu> wrote:

    Hey Tom,
           Were you able to get in touch w the teams about doing more buildings & presentations to Dean? Just an FYI, SECS' temporary weatherization group leader is Julie Fry(<fry6@illinois.edu>).
    Best,
    Amy

  8. training audit team leaders

    I had a big problem trying to get the building contacts and all the teams on the same page to meet. And most of the building contacts were being very unresponsive. So I changed up the plan a little. I'll be meeting with the team leaders and any other members who can attend at the Intensive English Institute (since they were being the most accessible) and will be training them all at once. 

    I went to the buildings that weren't responding and sat down with the contacts, a few are allowing me to key the teams in after 5pm/weekends to avoid interruptions and help them finish quicker. Only 1 building of the 9 has been able to elude me, I'm going to try again tomorrow. 2 others said they could get back to me by wednesday. 

    A few of the teams expressed willingness to work the week after thanksgiving break too if necessary to complete all 9 buildings.

    -Tom

  9. Watt Meters for audit teams

    I think we could probably borrow SEDAC's--you can contact Andy Robinson at the Smart Energy Design Assistance Center("Robinson, Andrew Ansel" <aar@illinois.edu>). Last year, we worked out a memorandum of understanding to use a blower door from SEDAC's affiliate, the Building Research Council, so this shouldn't be a problem. You can mention that. I can also contact him, as I used to work there.  - Amy Allen

    On Tue, Nov 8, 2011 at 3:28 PM, Thomas Ferrarell <tjferrarell@gmail.com> wrote:

    I've been unable to get watt meters through cheap means. SECS is still unsure where theirs are, and the library has only 2 rentable and they have both been checked out till the 19th. I want to ask if you think this is still a valuable task to include, that is: measuring the energy usage of items like computers, mini-fridges, personal microwaves/toasters/coffee makers/water heaters, and using the data to suggest a change in behavior. If so, would you be opposed to buying 6 watt meters for teams to use?

    They seem to be around $25 per meter 

    (http://www.google.com/products/catalog?hl=en&q=watt+meters&gs_upl=60l3317l0l3554l22l15l3l0l0l0l341l2953l0.8.3.3l17l0&bav=on.2,or.r_gc.r_pw.,cf.osb&biw=1204&bih=684&um=1&ie=UTF-8&tbm=shop&cid=5525303247386121198&sa=X&ei=C5m5TreNJuag2gWSwfCjBw&ved=0CI8BEPMCMAM#ps-sellers)

    and I could pick them up at radio shack. They may or be helpful in the future if this project continues.

    What do you think? Or do you know of other means to obtain meters more cheaply?

    -Tom

  10. Update from Tom

    This week was a setback. I'm trying to get availability schedules from the building contacts to give to the students so they know when they can and can't be in certain rooms as it was expressed as a concern from a few responders about interruptions. I asked if we could have access on the weekends and/or during after hours to make it easier, a few are open to it. Only 1 of the teams set up a meeting with me this week, the others have said they are available next week. I cancelled the meeting with the one team because the building I assigned them did not let me know when I could do a demonstration there. I wasn't comfortable with just barging in and poking around. There is still 2 weeks left till thanksgiving, and if these contacts decide to follow through and allow us in after closing or on the weekends, I'm very certain all the buildings will get done. I think the students are having trouble organizing when they can meet during normal work hours because thats also normal class hours. I'm in contact with all the team leaders and I'm doing my best to stay organized with their times. I'm following up with the building contacts today, and monday to try and push them to get me the availability schedules. If they are still taking too long to respond, I can gauge which teams will be willing to work after thanksgiving break if necessary.

  11. draft charge letter for teams

    see attached first draft

    Also Morgan,
    I forgot to copy you for a couple e-mails with Eva Sweeney. We just met today at 1pm, she had some good input. The most important was probably that the lighting retrofit project has already done lighting assessments for all the buildings on campus, she said she can send them to me once I let her know what buildings we were planning on doing. I guess they are upgrading all flourescents from T-12 to T-8 bulbs. So for the sake of not duplicating information we could remove checklist items: count total number of lights, and note wattage used by each light. But she did suggest looking at exterior lighting: if they are working, if they are bright enough, if there are dark areas that require more lighting (for safety), and what type of lighting it is. She also suggested to think about where occupancy sensors could be used.

    I'm going to meet with Dean at 2:30 today to go over the checklist again as well.

  12. to do list for Tom

    Hi Tom,

    Amy Allen will be our contact with the SSC this year.  She and I are sitting in my office, and sending you this email about first steps. Please do the following, and let us know if you have questions.

    1)      Summarize the history from last year.  DUE 9/12/11

    a.       Ask James Hoffer to give you the contact information from each of the five teams last year.

    b.      Ask James for the documentation of what they were told to accomplish for the $500. - There is a concern that the work completed was not the work requested, and therefore the funding is not approved yet.  If we can get details of what James told the groups they had to do for the funds, then we could compare their final reports with the expectations.

    c.       Ask James for the copies of their final submittals. - The actual reports from the teams may have had additional information, not just what was on the small excel files I have seen.  Please get a copy of those excel files, and any other materials the teams provided to James last spring.  Did they use the sample assessment form from the Training Manual?

    d.      Make a list of all the buildings they did, and note if any of them do not need additional data gathering.

    e.      Write a brief opinion, based on your data gathering: did the teams do what they were supposed to do for the money?

    2)      Finalize the to do items for each team for each building.  Write a charge letter for the teams.  DUE 9/30/11 - but get a draft by 9/19/11

    a.       Take the to-do list you created from James' manual, with Dean's notes about the F&S shop that would handle it.  Remove the items that
    are not on our list of selected items to review.

    b.      This is the list of selected items to review, per our notes this summer: "We're going with electronics, lighting, faucet aerators and running toilets, and weather stripping for student tasks."

    c.       Draft a charge letter for the teams, based on the to do list. We can talk about this more once you are ready to dig in.  Basically, this needs to document what the teams have to do in order to earn the money.  We agreed to give them $150 per building.

    3)      Solicit 4-7 teams. DUE 9/30/11 - for asking them in the first place...

    a.       Take a look at who worked with James last year, and ask them if they want to participate this year.  You can let them know that the process is being revised, and you can try to avoid the question about the funding from last year.

    b.      (If they want more details about last year's money, tell them you will ask me.  Then send me an email and copy them.)

    c.       Reach out to other RSOs that may want to participate this year. For starters there is a huge list of RSOs on the Illini Union's website. You can grab president emails from that site somehow, and send a big email, or you could pick and choose RSO's that you think would be interested.  Amy can also give you suggestions.

    d.      Draft an email explaining this opportunity.  Amy, Dean, and I will review the email before you send it.

    We will have plenty more to do after this part.  We will need to hold a meeting with all the teams, Dean, Amy, you, and me.  We will need to identify which buildings each team will review, and a process for evaluating their reports such that they can be approved for the funding. We will need to get estimates of the costs, so the teams can prioritize the work to do based on the funding from Dean's office.

    It would be good to make a networked folder for all these materials, if James didn't already create one.  We really need more organization this
    time, and I have every confidence that you can take care of that. 

    Please send me and Amy your schedule.  We would also both like to be copied whenever you send any emails about this program.  Let us know if
    you have any questions!!!

    Thanks,
    Morgan
     

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