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Projects Updates for key objective: No name

  2. update from Tom

    Associated Project(s): 
    Weatherization of Small Campus Buildings [ARCHIVED]

    From: Thomas Ferrarell [mailto:tjferrarell@gmail.com]
    Sent: Sunday, January 22, 2012 10:27 PM
    To: Allen, Amy E; Beverage, McKenzie; Johnston, Morgan B
    Subject: Re: Weatherization

    I met with Dean, and I e-mailed all the groups, I'll send Julie a copy. I'll need to stop by McKenzie's office early this week to get their documents back so they can begin working on their lists. I'll also touch base with the additional buildings tomorrow morning before giving the teams their next assignments.

    Dean gave me a new timeline. He would like the recommendation lists by February 1st. He'll give the lists to people that will find the money values for the line items. He estimates that will take roughly 2 weeks. Once that is done, we will meet with all the team leaders and have a conversation about how to best use the $50,000. We were going to set that meeting somewhere in the ball park of February 20th. So right around then is when we'll be done.

    -Thomas Ferrarell

    On Sun, Jan 22, 2012 at 9:15 PM, Amy Allen <allen16@illinois.edu> wrote:

    Hey Tom,
           Were you able to get in touch w the teams about doing more buildings & presentations to Dean? Just an FYI, SECS' temporary weatherization group leader is Julie Fry(<fry6@illinois.edu>).
    Best,
    Amy

  3. Composting Program- Grant Application

    Associated Project(s): 
    Reduce Foodwaste

     A food-waste audit was done at University Housing facilities, which involved collecting and weighing waste from student’s plates that was put into the trash, as opposed to the disposal. Once the bag reached a full level, it was weighted and recorded. The weights measured food scraps and napkins, but not liquids. The average waste was about 4.6 ounces per person.

    Attached Files: 

  4. Go-Live Project Date

    Associated Project(s): 
    Energy Dashboard Project

    The energy dashboard for UIUC was launched Monday, December 5, 2011. The site provides data and information to students and staff about selected University building's energy consumption rate.  Real-time energy use for electricity, heating (steam), and cooling (chilled water) are displayed.

  5. Energy Dashboard at BIF

    Associated Project(s): 
    Energy Dashboard Project

    College of Business students have been competing to come up with ideas for how to utilize the Energy Dashboard at the Business Instructional Facility. One of the recommendations they have developed is a real-time energy use display.

  9. Watt Meters for audit teams

    Associated Project(s): 
    Weatherization of Small Campus Buildings [ARCHIVED]

    I think we could probably borrow SEDAC's--you can contact Andy Robinson at the Smart Energy Design Assistance Center("Robinson, Andrew Ansel" <aar@illinois.edu>). Last year, we worked out a memorandum of understanding to use a blower door from SEDAC's affiliate, the Building Research Council, so this shouldn't be a problem. You can mention that. I can also contact him, as I used to work there.  - Amy Allen

    On Tue, Nov 8, 2011 at 3:28 PM, Thomas Ferrarell <tjferrarell@gmail.com> wrote:

    I've been unable to get watt meters through cheap means. SECS is still unsure where theirs are, and the library has only 2 rentable and they have both been checked out till the 19th. I want to ask if you think this is still a valuable task to include, that is: measuring the energy usage of items like computers, mini-fridges, personal microwaves/toasters/coffee makers/water heaters, and using the data to suggest a change in behavior. If so, would you be opposed to buying 6 watt meters for teams to use?

    They seem to be around $25 per meter 

    (http://www.google.com/products/catalog?hl=en&q=watt+meters&gs_upl=60l3317l0l3554l22l15l3l0l0l0l341l2953l0.8.3.3l17l0&bav=on.2,or.r_gc.r_pw.,cf.osb&biw=1204&bih=684&um=1&ie=UTF-8&tbm=shop&cid=5525303247386121198&sa=X&ei=C5m5TreNJuag2gWSwfCjBw&ved=0CI8BEPMCMAM#ps-sellers)

    and I could pick them up at radio shack. They may or be helpful in the future if this project continues.

    What do you think? Or do you know of other means to obtain meters more cheaply?

    -Tom

  10. training audit team leaders

    Associated Project(s): 
    Weatherization of Small Campus Buildings [ARCHIVED]

    I had a big problem trying to get the building contacts and all the teams on the same page to meet. And most of the building contacts were being very unresponsive. So I changed up the plan a little. I'll be meeting with the team leaders and any other members who can attend at the Intensive English Institute (since they were being the most accessible) and will be training them all at once. 

    I went to the buildings that weren't responding and sat down with the contacts, a few are allowing me to key the teams in after 5pm/weekends to avoid interruptions and help them finish quicker. Only 1 building of the 9 has been able to elude me, I'm going to try again tomorrow. 2 others said they could get back to me by wednesday. 

    A few of the teams expressed willingness to work the week after thanksgiving break too if necessary to complete all 9 buildings.

    -Tom

  11. Update from Tom

    Associated Project(s): 
    Weatherization of Small Campus Buildings [ARCHIVED]

    This week was a setback. I'm trying to get availability schedules from the building contacts to give to the students so they know when they can and can't be in certain rooms as it was expressed as a concern from a few responders about interruptions. I asked if we could have access on the weekends and/or during after hours to make it easier, a few are open to it. Only 1 of the teams set up a meeting with me this week, the others have said they are available next week. I cancelled the meeting with the one team because the building I assigned them did not let me know when I could do a demonstration there. I wasn't comfortable with just barging in and poking around. There is still 2 weeks left till thanksgiving, and if these contacts decide to follow through and allow us in after closing or on the weekends, I'm very certain all the buildings will get done. I think the students are having trouble organizing when they can meet during normal work hours because thats also normal class hours. I'm in contact with all the team leaders and I'm doing my best to stay organized with their times. I'm following up with the building contacts today, and monday to try and push them to get me the availability schedules. If they are still taking too long to respond, I can gauge which teams will be willing to work after thanksgiving break if necessary.

  14. draft charge letter for teams

    Associated Project(s): 
    Weatherization of Small Campus Buildings [ARCHIVED]

    see attached first draft

    Also Morgan,
    I forgot to copy you for a couple e-mails with Eva Sweeney. We just met today at 1pm, she had some good input. The most important was probably that the lighting retrofit project has already done lighting assessments for all the buildings on campus, she said she can send them to me once I let her know what buildings we were planning on doing. I guess they are upgrading all flourescents from T-12 to T-8 bulbs. So for the sake of not duplicating information we could remove checklist items: count total number of lights, and note wattage used by each light. But she did suggest looking at exterior lighting: if they are working, if they are bright enough, if there are dark areas that require more lighting (for safety), and what type of lighting it is. She also suggested to think about where occupancy sensors could be used.

    I'm going to meet with Dean at 2:30 today to go over the checklist again as well.

    Attached Files: 

  17. to do list for Tom

    Associated Project(s): 
    Weatherization of Small Campus Buildings [ARCHIVED]

    Hi Tom,

    Amy Allen will be our contact with the SSC this year.  She and I are sitting in my office, and sending you this email about first steps. Please do the following, and let us know if you have questions.

    1)      Summarize the history from last year.  DUE 9/12/11

    a.       Ask James Hoffer to give you the contact information from each of the five teams last year.

    b.      Ask James for the documentation of what they were told to accomplish for the $500. - There is a concern that the work completed was not the work requested, and therefore the funding is not approved yet.  If we can get details of what James told the groups they had to do for the funds, then we could compare their final reports with the expectations.

    c.       Ask James for the copies of their final submittals. - The actual reports from the teams may have had additional information, not just what was on the small excel files I have seen.  Please get a copy of those excel files, and any other materials the teams provided to James last spring.  Did they use the sample assessment form from the Training Manual?

    d.      Make a list of all the buildings they did, and note if any of them do not need additional data gathering.

    e.      Write a brief opinion, based on your data gathering: did the teams do what they were supposed to do for the money?

    2)      Finalize the to do items for each team for each building.  Write a charge letter for the teams.  DUE 9/30/11 - but get a draft by 9/19/11

    a.       Take the to-do list you created from James' manual, with Dean's notes about the F&S shop that would handle it.  Remove the items that
    are not on our list of selected items to review.

    b.      This is the list of selected items to review, per our notes this summer: "We're going with electronics, lighting, faucet aerators and running toilets, and weather stripping for student tasks."

    c.       Draft a charge letter for the teams, based on the to do list. We can talk about this more once you are ready to dig in.  Basically, this needs to document what the teams have to do in order to earn the money.  We agreed to give them $150 per building.

    3)      Solicit 4-7 teams. DUE 9/30/11 - for asking them in the first place...

    a.       Take a look at who worked with James last year, and ask them if they want to participate this year.  You can let them know that the process is being revised, and you can try to avoid the question about the funding from last year.

    b.      (If they want more details about last year's money, tell them you will ask me.  Then send me an email and copy them.)

    c.       Reach out to other RSOs that may want to participate this year. For starters there is a huge list of RSOs on the Illini Union's website. You can grab president emails from that site somehow, and send a big email, or you could pick and choose RSO's that you think would be interested.  Amy can also give you suggestions.

    d.      Draft an email explaining this opportunity.  Amy, Dean, and I will review the email before you send it.

    We will have plenty more to do after this part.  We will need to hold a meeting with all the teams, Dean, Amy, you, and me.  We will need to identify which buildings each team will review, and a process for evaluating their reports such that they can be approved for the funding. We will need to get estimates of the costs, so the teams can prioritize the work to do based on the funding from Dean's office.

    It would be good to make a networked folder for all these materials, if James didn't already create one.  We really need more organization this
    time, and I have every confidence that you can take care of that. 

    Please send me and Amy your schedule.  We would also both like to be copied whenever you send any emails about this program.  Let us know if
    you have any questions!!!

    Thanks,
    Morgan
     

  20. Tom, Suhail, and Morgan met to discuss next steps

    Associated Project(s): 
    Weatherization of Small Campus Buildings [ARCHIVED]

    We're going with electronics, lighting, faucet aerators and running toilets, and weather stripping for student tasks.

    Right when I get back on campus, I'll contact you to get me started on getting set up at F&S. Then we'll finalize a plan, and start recruiting people early september. From mid september to mid October, I'll be doing a test run on a house to note how long it takes, and to familiarize myself with what needs to be done by other students. I'll spend a few days training them, and then they'll take from mid october to november to complete their jobs. In the meantime i'll meet with them weekly and give you and Dean updates. We'll have them do 1 house at a time to better track their work quality. Up to the final weeks of the semester they'll write reports and in the spring they'll do a presentation about the whole process and what not. They can earn up to $500 for good work.

    ~Tom

     

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