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Projects Updates for key objective: No name

  1. iCAP Portal Admin Meeting - October 17, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    Discussion

    • Next steps from strategic discussion
      • We'll review what Christina sent and circle back next week
    • Discuss sending message to current iCAP Portal users informing them to avoid posting emails on the iCAP Portal
      • Summarizing email communications is ok, but don't copy-and-paste and don't include email addresses
      • Define "current users" - e.g. accounts created in past few months + anyone who's made an iCAP Portal addition or edit since the beginning of the calendar year?
        • This is part of a larger user permissions review
      • Send email through website or manually?
        • Send emails manually to various groups (e.g. iCAP Clerks, iCAP Working Groups)
    • Discuss metric naming convention (see Discussion about Metrics - May 19, 2025)
      • Morgan has asked Avni to remove objective numbers from beginning of Metric names
      • Still need to come up with naming protocol - Miriam and Morgan to discuss
    • Research programs restructuring/archiving completed!
    • Michael shared some accessibility resources:
    • [Moved to next meeting] Discuss 2025 Objectives dashboard (add in September, start displaying in October) - see "Adding Key Objectives" private file under Sustainability iCAP Portal project
    • [Moved to next meeting] (Continue discussion) New iCAP Team (Sustainable Buildings) being formed - discuss what that looks like on the iCAP Portal

    TODOs

    • TBD

  3. iCAP Education Team October Meeting 2025

    Associated Project(s): 
    Education iCAP Team
    Sustainability at Career Fairs
    Sustainability Literacy Assessment

    The iCAP Education Team met on Friday, October 3rd from 12-1 pm via Teams. This was the first team meeting of the semester, so we began with introductions of each of the members on the team. Then we reviewed the iCAP charges for the upcoming year as well as the new iCAP pathways. The meeting minutes are attached. 

    Attached Files: 

  4. iCAP Engagement Team October 2025 Meeting

    Associated Project(s): 
    Engagement iCAP Team
    Sustainability Engagement and Outreach

    The iCAP Engagement Team met on Thursday, October 2nd, from 4pm-5pm via Microsoft Teams. First, the team reviewed and refined this year's priorities, then moved into a discussion on ways to share these initiatives with the campus community in a digestible way.

    The meeting minutes are attached.

    Attached Files: 

  6. iCAP Portal Migration discussion - September 23, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Attendees: Quinn Connolly, Sarthak Prasad, Miriam Keep, Morgan White, Christina Tran, Michael McKelvey

    Discussion

    • Discussed card sorting activity
      • Mainly figuring out the structure of the site
      • Granularity - not at the level of Project page layout, more site navigation structure
      • What to keep / not keep - what shows publicly and how do we vet that? What milestones do we post/publish?
    • Discussed migration process
      • May wish to auto-hide everything by default, then go through and review items for public display (Projects, Project Updates)
      • Make sure embed code URLs don't change!
      • Will try to keep URLs the same as much as possible to avoid dead links
      • Transition from old site to new site should be seamless - will forward old domain to new domain once ready to go live

  7. iCAP Portal Strategic discussion - September 16, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Attendees: Tiffany Jolley, Elizabeth Murphy, Miriam Keep, Morgan White, Christina Tran, Michael McKelvey

    Discussion

    • Discuss strategic plan for iCAP Portal content (as opposed to day-to-day discussions)
    • How do we move forward into new branding?
    • Discussed public vs. private information.
    • Discussed iSEE and F&S roles
    • Discussed Christina's power user card sorting activity - scheduled a meeting for a card sorting activity
    • Discussed Google Analytics - Michael added Tiffany to iCAP Portal's Google Analytics

  8. iCAP Portal Admin Meeting - September 16, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Discuss webform roles
    • Discuss sending message to current iCAP Portal users
    • Discuss Christina's navigation menu options
    • Discuss items remaining from last meeting

    Discussion

    • Discuss webform roles (e.g. Suggestions)
      • Roles which should have edit access: (iCAP Admins, iCAP Moderators, iCAP Reviewers, iCAP Clerks?)
      • Roles which should have delete access: (iCAP Admins, iCAP Moderators, iCAP Reviewers, iCAP Clerks?)
    • Discuss sending message to current iCAP Portal users informing them to avoid posting emails on the iCAP Portal
      • Define "current users" - e.g. accounts created in past few months + anyone who's made an iCAP Portal addition or edit since the beginning of the calendar year?
      • Send email through website or manually?
    • Navigation menu options Christina shared via email:
      • Content Audit: With this method, I will take inventory of all of iCAP's content types, map how they are currently being used, and suggest a navigation structure based off of my findings. Then, we can review my suggestions as a group!
      • Power User Card-Sorting Workshop: I will set up an online workspace with a list of cards and facilitate a 30-60 minute session for this group to collaboratively organize these cards into categories. The cards will list out all of the iCAP portal's content, but the during the session we can also create new cards if we want to merge or redefine content types/categories.
      • Public User Card-Sorting: I will set up a number of online card-sorting workspaces with instructions to send out to public users. Each public user will organize the cards in a way that makes the most sense to them. Then, I will review their feedback and present a recommended navigation structure based on the public's input.
      • Review Quinn's Recommended Navigation: Since Quinn is already a power user, her ideas are a great starting point! I can review her recommended navigation structure and see if I have any further suggestions based on usability guidelines. I can also facilitate a discussion for this group to review Quinn's ideas, make suggestions, incorporate feedback, and go from there.
    • Discuss metric naming convention (see Discussion about Metrics - May 19, 2025)
    • Discuss 2025 Objectives dashboard (add in September, start displaying in October) - see "Adding Key Objectives" private file under Sustainability iCAP Portal project
    • (Continue discussion) New iCAP Team (Sustainable Buildings) being formed - discuss what that looks like on the iCAP Portal

    TODOs

    • TBD

  10. Follow up with Housing on 8/28/2025

    Associated Project(s): 
    Fleet Replacement Plans
    Decrease Emissions from UI Fleet

    Attended By - Aaron Lewis, Matt Brown, Jessica Hauseman, Shawn Patterson, Sarthak

    • Base line for the initial cost -
      • What we have been spending
      • Idling times
      • Fueling
    • Who needs vehicles and why?
      • Evaluating what type of vehicles
      • Want to have 15 year replacement - age of bicycle - overall body condition starts to be an issue
        • Current replacement cycle is about 20 years
    • Where we can, we buy smaller vehicles than bigger trucks
    • Have you identified - who is going to be the primary contact
      • Matt will be the primary contact
      • Aaron and Jess are very highly involved

     

     

    • How many vehicles -
      • Dining
      • IT shared services
      • BSWs
      • Maintenance
        • Subdivision of trade groups
    • Spreadsheet includes - all vehicles
      • Jess will send it to me
    • Sarthak will draft a plan for Housing based on previous meetings.

  11. EV Charging Stations Updates

    Associated Project(s): 
    Use Electric Vehicles (EV)
    Increase use of EVs and other Alternative Service Vehicles

    Email from Phillip Krein:

     

    I wanted to update you on our EV charge infrastructure project. Tim Abrahamson supported us today from about 12:30pm to 2pm to gather circuit information in parking structures C10, C7, and B4. I owe Mike Brown an updated design report for our next-generation boxes, and of course we will not mount any new units until all is approved and Dave can inspect the setups. In the meantime, we learned the following:

     

    In lot C10, four of our boxes can be supported without changes. The most likely plans place one each at the east and west columns on Level 2 and one each on those columns on Level 3.

     

    In lot C7, it appears that five boxes can be supported.

     

    In lot B4, we have chosen about all that are available (six units are in place).

     

    For Krannert, there is one signed space where a unit can be mounted.

     

    In F29 (the fire station and parking), it appears that four units can be supported, including three existing signed spaces.

     

    In lot E15, there are NO receptacles that do not interfere with a walking path or equipment access path, so no units can be mounted there.

     

    The total, including those in place, is 20 units. We are preparing 30 new units. I do have some plans for a few of them.

    Philip Krein

     

    We did observe that nearly all of these structures have potential for additional receptacle circuits, but this would require a project with wire pulls and infrastructure changes. Since we are talking about 120 V receptacles, such a project is routine, but obviously not trivial to set up and fund.

  12. Campus Transportation Survey 2025: Commute Mode Share

    Associated Project(s): 
    Reduce Driving on Campus

    The results of the Campus Transportation Survey conducted earlier this spring have been analyzed to find the mode share of students and faculty/staff on their commute from residence to campus. The findings are detailed below:

    • Of the 272 student respondents:
      • 35% take the bus
      • 8% drive alone
      • 21% bike
      • 33% walk/roll
      • 1% carpool/vanpool
      • 1% use other micromobility devices
    • Of the 524 faculty/staff respondents:
      • 10% take the bus
      • 71% drive alone
      • 2% are dropped off
      • 9% bike
      • 5% walk/roll
      • 3% carpool/vanpool

  15. plans for iCAP 2025 objective

    Associated Project(s): 
    Adopt Environmentally Preferred Procurement (EPP) Guidelines
    Recycled-Content Paper Policy in CAM
    Achieve Zero Waste
    iCAP 2025

    One focus area in FY26 will be to narrow, update, and execute a new CAM policy as an update to BF-11, "Recycling, Recycled Products Procurement, and Waste Reduction". The goal of the updated CAM policy will be to ensure that all paper purchased on campus (except for submitted and approved justifications) will need to be at a minimum 30% post-consumer recycled content.

  17. iCAP Portal Admin Meeting - August 8, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Discuss items remaining from last meeting

    Discussion

    • Discuss metric naming convention (see Discussion about Metrics - May 19, 2025)
      • Discuss at a future meeting
    • Finalize plans for removing national research programs from Projects listing
      • Not being kept up-to-date in the way we'd originally hoped
      • Who (if anyone) should we talk to before removing the national research programs?
      • Don't need to prioritize removing them before the site migration
    • Discuss 2025 Objectives dashboard (add in September, start displaying in October) - see "Adding Key Objectives" private file under Sustainability iCAP Portal project
      • Discuss at a future meeting
    • New iCAP Team (Sustainable Buildings) being formed - discuss what that looks like on the iCAP Portal
      • Miriam votes for making Sustainable Buildings a theme; Sarthak agrees
      • Didn't finish discussion - morphed into discussion of navigation menu options in new Illinois theme
    • New website main nav menu
      • Objectives, Projects, Metrics, About, SSC Projects?

    TODOs

    • Keep graph updates on todo list
    • At next meeting, discuss new site:
      • Main navigation menu
      • Information structure
      • Section naming
      • Content editing
    • Michael will set up a new sandbox for the group to test out the new system

  18. iCAP Portal Admin Meeting - July 11, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Michael's updates
      • Stripped out HTML from ALL project update teasers (homepage, Project pages, Theme pages, Place pages, Collection pages, Key Objective pages)
      • Added expand/collapse to Recommendations listing on Project pages for listings with 4+ items
      • Here are a couple options for differentiating subject lines for iCAP Portal suggestions:
        • Use submission ID, e.g. "iCAP Portal Suggestion (ID #181)" <-- Decided to use ID
        • Use Subject / Project Name field, e.g. "iCAP Portal Suggestion: Campus-wide Solar Panel Installation"

    Discussion

    • [Quinn] Project pages for directing users to the many available data sources on the iCAP portal (e.g. Public Data for Independent Research)
      • Discussed pros & cons of Basic Page vs. Project vs. another approach
      • This could be part of a larger Getting Started section to provide guidance to new visitors
      • Decided to leave this page as a Project for now; may revisit in the future
    • For next meeting:
      • Discuss metric naming convention (see Discussion about Metrics - May 19, 2025)
      • Finalize plans for removing national research programs from Projects listing
      • Discuss 2025 Objectives dashboard (add in September, start displaying in October) - see "Adding Key Objectives" private file under Sustainability iCAP Portal project
      • New iCAP Team (Sustainable Buildings) being formed - discuss what that looks like on the iCAP Portal

    TODOs

    • ✅ Replace map link on homepage with link to "Resources for Independent Research" or "We've got data!"
    • ✅ Update suggestion email subject line
    • ✅ Find out if we can add administrative field to mark who responded to a Suggestion

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