The iCAP Engagement Team met on Thursday, October 2nd, from 4pm-5pm via Microsoft Teams. First, the team reviewed and refined this year's priorities, then moved into a discussion on ways to share these initiatives with the campus community in a digestible way.

The meeting minutes are attached.

RailSplitter Wind Farm provided the August 2025 Buyer's Share amounts by the hour, totaling 860.60 Megawatt hours.

The August 2025 Buyer's Share Report is attached below.

Email from Phillip Krein:

I wanted to update you on our EV charge infrastructure project. Tim Abrahamson supported us today from about 12:30pm to 2pm to gather circuit information in parking structures C10, C7, and B4. I owe Mike Brown an updated design report for our next-generation boxes, and of course we will not mount any new units until all is approved and Dave can inspect the setups. In the meantime, we learned the following:

In lot C10, four of our boxes can be supported without changes. The most likely plans place one each at the east and west columns on Level 2 and one each on those columns on Level 3.

In lot C7, it appears that five boxes can be supported.

In lot B4, we have chosen about all that are available (six units are in place).

For Krannert, there is one signed space where a unit can be mounted.

In F29 (the fire station and parking), it appears that four units can be supported, including three existing signed spaces.

In lot E15, there are NO receptacles that do not interfere with a walking path or equipment access path, so no units can be mounted there.

The total, including those in place, is 20 units. We are preparing 30 new units. I do have some plans for a few of them.

Philip Krein

We did observe that nearly all of these structures have potential for additional receptacle circuits, but this would require a project with wire pulls and infrastructure changes. Since we are talking about 120 V receptacles, such a project is routine, but obviously not trivial to set up and fund.

RailSplitter Wind Farm provided the July 2025 Buyer's Share amounts by the hour, totaling 708.8 Megawatt hours.The July 2025 Buyer's Share Report is attached below.

A survey of the bike repair stations on campus was completed on 7/17/2025. The survey found that several stations had faulty pumps and missing tools, problems which F&S will seek to fix. A PDF of the survey is attached to this project update.

Agenda

• Michael's updates
  • Stripped out HTML from ALL project update teasers (homepage, Project pages, Theme pages, Place pages, Collection pages, Key Objective pages)
  • Added expand/collapse to Recommendations listing on Project pages for listings with 4+ items
    • List w/3 items - no truncation
    • List w/9 items - truncated to 3 items
    • List w/98 items - truncated to 3 items
  • Here are a couple options for differentiating subject lines for iCAP Portal suggestions:
    • Use submission ID, e.g. "iCAP Portal Suggestion (ID #181)" <-- Decided to use ID
    • Use Subject / Project Name field, e.g. "iCAP Portal Suggestion: Campus-wide Solar Panel Installation"

Discussion

• [Quinn] Project pages for directing users to the many available data sources on the iCAP portal (e.g. Public Data for Independent Research)
  • Discussed pros & cons of Basic Page vs. Project vs. another approach
  • This could be part of a larger Getting Started section to provide guidance to new visitors
  • Decided to leave this page as a Project for now; may revisit in the future
• For next meeting:
  • Discuss metric naming convention (see Discussion about Metrics - May 19, 2025)
  • Finalize plans for removing national research programs from Projects listing
  • Discuss 2025 Objectives dashboard (add in September, start displaying in October) - see "Adding Key Objectives" private file under Sustainability iCAP Portal project
  • New iCAP Team (Sustainable Buildings) being formed - discuss what that looks like on the iCAP Portal

TODOs

• ✅ Replace map link on homepage with link to "Resources for Independent Research" or "We've got data!"
• ✅ Update suggestion email subject line
• ✅ Find out if we can add administrative field to mark who responded to a Suggestion

The attached file is a collection of information about thermal energy installations on campus, including solar thermal, geothermal, and biomass. Although it has missing information, it is the start of collecting pertinent information about these systems. 

Emily is working on researching Bicycle Ambassador, Bike Buddy, and Commuter Programs at Big 10 and other universities to eventually implement these programs at UIUC. While the Bicycle Ambassador program was last active around 2014, restarting this program is a priority under the Encouragement area of intervention in the 2024 Campus Bicycle Plan. Similarly, the Bike Buddy program, which would encourage more bicycle trips on campus, especially for newer and less experienced cyclists, is also a priority under the Encouragement area of intervention. Emily is also continuing research on the Commuter program, which is a part of the Evaluation & Planning area of intervention in the 2024 Campus Bicycle Plan.

Sarthak showed Max how to create and edit project updates and update project metrics through the iCAP Portal.