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  1. Discussion about updating iCAP recommendations - February 21, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Miriam Keep, Sarthak Prasad, Christina Tran, and Michael McKelvey met to discuss a proposed structure for updating iCAP recommendations.

    Agenda

    • Discussed structure outlined in iCAP Portal Admin Meeting - February 2, 2024 under Discussion/Decisions section plus attached file
    • Christina walked through the Figma Recommendations mockup she created, showing the workflow of the current approach and the proposed new approach. Notable changes:
      • Remove duplication of effort by providing only one place to enter information about a new Recommendation status
      • Once basic structure is in place, adding new Recommendation updates will require minimal extra work
      • Current Recommendation status and history can be automatically shown in multiple places across the iCAP Portal, either for individual Recommendations or all Recommendations under a Team

    Discussion

    • Miriam requested a "Next Steps" text field on Project Updates (in the Recommendations tab), visible only to people with iCAP roles (i.e. clerk and above)
    • Discussed using Tasks section in Project Updates to keep track of pending tasks related to Project Updates (especially helpful for Recommendations). Pending Tasks are Project Updates which have a due date and no completion date. See Pending Tasks page.

    Questions/Proposals

    • Propose allowing a Team to have no associated Theme. This currently only impacts the iWG Recommendations Team, since there is no Implementation theme.
    • Propose removing "Recommendations Summary" projects associated with each team (e.g. Resilience iCAP Team Recommendations Summary). The need for those projects will be supplanted by the automatically generated page for each team.

  2. Engagement iCAP Team Meeting Minutes 2/21/2024

    Associated Project(s): 
    Engagement iCAP Team
    Sustainability Literacy Assessment
    Sustainable Events Program

    The Engagement iCAP Team met on 02/21/2024 to touch base on the ongoing Sustainability Literacy Survey. The Engagement iCAP Team is currently collaborating with other iCAP teams to generate questions to include in the survey. The group also discussed member collaboration with other universities to survey residence hall sustainability recommendations. Other upcoming iSEE events were also discussed. 

    Attached Files: 

  3. iSEE newsletter - green career forum

    Associated Project(s): 
    Sustainability at Career Fairs

     

     

    Blue background with green image of a piggy bank: Green Career Forum. Invest in yourself, invest in the environment. 1-4 p.m. Tuesday, Feb. 27. 2024, Illini Union Ballroom.

     

    		  

    Green Career Forum Next Tuesday!


    Looking for a career in sustainability? Invest in yourself and the environment by attending iSEE's Green Career Forum on Tuesday, Feb. 27! Illinois students meet with "green" employers from government, industry, and the nonprofit world, including the Wetlands Initiative, the Illinois Environmental Protection Agency, clean energy companies, and firms specializing in environmental design, ecological restoration, or manufacturing. Co-hosted by the Illinois Career Center and the Department of Civil and Environmental Engineering, this free event is scheduled for 1-4 p.m. at the Illini Union Ballroom. No advance registration is required!  

     

  4. Zero Waste iCAP Team Meeting Minutes 2/19/2024

    Associated Project(s): 
    Zero Waste iCAP Team
    Adopt Environmental Indicators to Guide Purchasing Standards
    Sustainable Procurement
    Sustainability Literacy Assessment

    The Zero Waste iCAP Team Met on 2/19/2024 to discuss initiatives regarding environmentally preferred procurement, updates on the university's participation with Coca-Cola buyback, and recyclopedia feedback. The Engagement iCAP team chair, Codie Sterner, joined to discuss the sustainability literacy survey. The Zero Waste Team will come up with questions to add to the survey. 

    Attached Files: 

  11. Zero Waste iCAP Team Meeting Minutes 1/26/2024

    Associated Project(s): 
    Zero Waste iCAP Team
    Recyclopedia
    Green Sports Alliance (GSA)

    The Zero Waste iCAP Team met on 1/26/24 to review iCAP objectives and the statuses of our focused projects. Thurman Etchison and Daphne Hulse provided updates on Housing Recycling and Recyclopedia. Tim Knox provided updates on Green Sports Alliance membership, and the group discussed the current status of the Coca-Cola Buy-Back program and potential areas of improvement. 

    Attached Files: 

  12. Engagement iCAP Team Meeting Minutes 1/26/2024

    Associated Project(s): 
    Engagement iCAP Team
    Green Sports Alliance (GSA)
    Certified Greener Campus Programs

    The Engagement iCAP Team met on 1/26/2024 to discuss the Campus Sustainability Survey and provide updates on AY 23-24 objectives. Daphne Hulse attended as a guest speaker to discuss the Green Sports Alliance and Green Tailgate event volunteer engagement.

    Attached Files: 

  13. iCAP Portal Admin Meeting - February 2, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    Discussion/Decisions:

    • Discussed the idea of creating a new content type called "iCAP Recommendations" to pull together information about a Recommendation. This idea has merit, but our discussion yielded perhaps an even better approach. Project Updates are already being used for this purpose, and could potentially be augmented to provide the functionality we want, as follows:
      • Create a tag called "iCAP Team" with the following fields:
        • Title [e.g. "Energy", "ECBS", "eGen", "Transportation", etc.]
        • Description
        • iCAP Theme (associate this team with one of our 10 themes) [e.g. "Energy", "Transportation", etc.]
      • Create a tag called "iCAP Recommendation" with the following fields:
        • Title [e.g. "Energy001 Anaerobic Digester Feasibility Study", "ECONS001 Conservation Budget", "EGen001 Wind PPA", "Trans001 TEM_DMI"]
        • Description
        • iCAP Team (associate this recommendation to an iCAP Team) [e.g. "Energy", "ECBS", "eGen", "Transportation", etc.]
        • Supplanted by (associate this recommendation with another iCAP Recommendation)
      • Add the following optional fields to Project Updates:
        • iCAP Recommendation (associate this update to an iCAP Recommendation) [e.g. "Energy001 Anaerobic Digester Feasibility Study", "ECONS001 Conservation Budget", "EGen001 Wind PPA", "Trans001 TEM_DMI"]
        • Recommendation Status (e.g. Submitted, Transmitted, Withdrawn, Accepted by campus unit, Implementation in Progress, Implementation Complete, Accepted, Implementation Stalled, Returned, Denied/Declined)
        • Recommendation Date (only necessary if we need to allow it to be different from the date of this Project Update)
      • So the basic information structure would be:
        • Theme pages can show a listing of iCAP Recommendations (w/statuses) for the iCAP Teams associated with that theme
        • An iCAP Team can show a listing of iCAP Recommendations (w/statuses) associated with it, as well as a link to the Theme it's associated with
        • An iCAP Recommendation can show a listing of associated projects updates (with statuses & dates), as well as a link to the iCAP Team it's associated with, the Theme that team is associated with, and all the Projects its associated Project Updates are associated with.
        • A Project Update can show a link to the iCAP Recommendation it's associated with, as well as its status and date, along with the other information a Project Update usually shows.
        • A Project can show the iCAP Recommendations associated with that project, as well as their statuses (this information is obtained by looking up info from the iCAP Recommendation for each Project Update w/recommendation info filled out that's associated with this project)
        • We can offer a general listing of all recommendations which can be searched and/or filtered by Theme, iCAP Team, Project, etc.
      • Questions:
        • What about the Implementation Chapter on the iWG page? There's no Implementation theme, so what Theme would we associate it with?
      • See Discussion about updating iCAP recommendations - February 21, 2024 for additional information.
    Attached Files: 

  14. Discussion about updating iCAP recommendations - January 25, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Miriam Keep, Sarthak Prasad, and Michael McKelvey met to discuss the process of updating iCAP recommendations.

    Background Info

    Miriam's original request: "I was wondering if we could talk about developing some kind of a landing page for iCAP recommendations. Right now it’s a bit tedious to add updates related to iCAP recommendations because updates have to be made in multiple places. It also seems the only way to link updates back to the original recommendation is to link to the submitted recommendation in the description for the project update."

    Reference projects

    Discussion

    • iCAP Recommendations can go through a winding process, cycling back and forth through many statuses until they are ultimately successful, denied, or supplanted by another recommendation. Sometimes their journey is straightforward and linear, but usually it's more complex.
    • Current process involves manual editing of the Background field for multiple projects, updating the link to the most recently added relevant Project Update and the updated status. This is tedious, time consuming, and error prone.
    • Ideal solution would minimize duplication of effort and make it easy for visitors to understand the history of an iCAP recommendation.
    • The current hierarchy for groups making recommendations is 
    • Recommendations come from iCAP Chapters, each with a single iCAP Team (2020 iCAP). The 2010 and 2015 iCAPs were organized differently. We should try to make sure our solution is as future-proof as possible in case of future reorganizations.

    Ideas/Recommendations

    • Create a new content type called "iCAP Recommendation" which will function vaguely similarly to Metrics
    • An iCAP Recommendation will contain the following fields:
      • Name (text field)
      • iCAP Team (curated listing, need to allow future modifications)
      • Status (e.g. Submitted, Transmitted, Withdrawn, Successful, Returned, Denied/Declined)
      • Date
      • Related Project (allow multiple?)
      • Related Project Update (allow multiple?)
    • How will these iCAP Recommendations be associated with projects so they're shown on Project pages?
      • Need to be able to group the recommendations together, possibly by both iCAP Chapter and iCAP Team
      • How much flexibility do we need in how they're displayed? Can we decide on a rigid structure that will work for displaying recommendations on all projects, or are there several different ways they should be displayed? (e.g. different groupings, orderings, etc.)
      • Should Projects link to iCAP Recomendations, iCAP Recomendations link to Projects? Question applies even if there's a grouping mechanism in the middle, e.g. iCAP Chapter, iCAP Team, etc.
    • The attached Excel file contains examples of what iCAP Recommendations might look like in the new proposed content type. Each sheet groups together iCAP Recommendations for a team, and each row within a sheet demonstrates a single iCAP Recommendation with its fields filled out.
    • We will present our questions and ideas for discussion at the next iCAP Portal admin meeting.
    Attached Files: 

  15. ECE Net Zero Celebration

    Associated Project(s): 
    ECE Net-Zero Energy Building
    ECE LED Lighting
    ECE Rooftop Solar PVs
    Electrical and Computer Engineering Building: LEED Platinum

    https://ece.illinois.edu/about/calendar/eceb-anniversary 

    The Electrical and Computer Engineering (ECE) Building at the University of Illinois Urbana-Champaign was certified as the university’s first zero-energy facility in January 2023. Join the ECE Department and The Grainger College of Engineering to celebrate this milestone on the path to building a more sustainable future. 


    When: Wednesday January 24, 2024 from 4 p.m.
    Where: Electrical & Computer Engineering Building Atrium, 306 N. Wright St, Urbana, IL 61801

     

  16. Vehicle Organization and Department Outreach

    Associated Project(s): 
    Fleet Replacement Plans
    F&S Sustainable Fleet Plan

    Shawn Patterson gathered a current vehicle and equipment record from Facilities and Services. Sarthak Prasad, Olivia Messerges, and Shawn Patterson met on December 21, 2023 and January 18, 2024 to discuss the vehicle records. Olivia identified departments with five or more vehicles and Sarthak will draft an email to departments requesting that they appoint a fleet administrator. See the attached meeting notes, excel file, and summary of the excel file. 

    Attached Files: 

  19. iCAP Portal Admin Meeting - January 19, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    Discussion/Decisions:

    • Agreed to move meetings to once per month; Quinn will take care of that
    • Agreed to make the tabbed navigation layout the default layout for projects; Christina will consider possible alternate designs for the Project Header layout
    • Decided to only show the SSC tab for projects which have SSC funding; hide it for all others
    • Discussion of representing SSC and other student-initiated fees
      • If we start adding information about other fees (e.g. bike fee), should we group all the student-initated fees in a single tab (SSC, bike fee, etc.) or have separate tabs for each?
      • Single tab would group together logically related info, avoids tab overload
      • Multiple tabs would allow SSC to retain prominence on project pages, not dilute its impact and prestige
      • Decided to do a single SSC tab now and revisit if we add information about other student-initiated fees in the future

  20. Discussion about SSC projects in iCAP Portal - January 16, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Miriam Keep, Codie Sterner, and Michael McKelvey met to continue the discussion about embedding SSC project information in the SSC website. Discussion topics included:

    • Rough draft of SSC project embed filtering - still in development phase; need to add additional filters, map, only allow one Category to be selected, and several additional fields (e.g. file uploads)
    • Discussed how to represent the SSC view of a project - e.g. custom project embed on SSC website, separate SSC-specific project page on iCAP Portal

    Takeaways:

    • SSC project embed filtering is looking promising - aesthetics need work and additional filters need to be implemented
    • Christina's new Header Project layout would work well as the default layout for all projects - then SSC could just have its own tab! Would need to figure out how to make Header Projects stand out. Will bring this idea up at the larger group meeting on Friday.

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