Agenda

• Permissions fix for items marked Private (for all Private items, see this listing: Content filtered by visibility: Private)
  • Quinn reported that iCAP Moderators had lost View access to items marked Private
  • This likely happened during a module update Michael made a few months ago
  • It has been fixed; let Michael know if any other permissions appear to be incorrect!
• Archiving projects (see last week's discussion):
  • Show archival status as part of project title (e.g. Sustainability iCAP Portal [ARCHIVED])
    • " [ARCHIVED]" automatically appended to title for Archived projects
    • " [ARCHIVED]" automatically removed from Active projects
  • Hid archived projects from Sub-Projects listing
    • e.g. Sustainability iCAP Portal [ARCHIVED]: "Test Project with TAC" not listed as Sub-Project
  • Hid archived projects from Related Projects listing
    • e.g. Education iCAP Team: "Sustainability iCAP Portal" not listed as Related Project

Discussion

• Archiving projects:
  • How do we feel about directly editing the title rather than appending a tag, like we do with Project Status?
    • Pros:
      • Archival status impossible to ignore - it always appears without Michael having to explicitly include it in a particular display
    • Cons:
      • Archival status always appears as part of the title - would there be times we want to display the title without the archival status?
      • Would we like the archival status to display differently, like the Project Status?
    • Decision: the group liked inserting the archival status directly into the project's title. We do not foresee problems with this approach down the road.
  • How do we feel about hiding the archived projects from Sub-projects and Related Projects listings?
    • Cleans up the listings from archived projects
    • Makes it harder to find archived projects in the hierarchy
    • Decision: this look good for now; we can revisit later if needed
• Bike Fee funding
  • Morgan, Sarthak, Michael, and Stacey DeLorenzo will meet to discuss further
• SSC Projects
  • SSC Projects management transferring from Codie to Sheri
  • Students will continue adding SSC Projects in earnest in the coming weeks
• Finding items created by a specific person:
  • Find the person's profile page
  • Click the "Track" link to see all items they've created (won't show things they've updated that were created by someone else)
• Morgan: after porting info to SSC Projects, what will happen to the iCAP Portal projects which existed solely to capture SSC funding info?
  • Will handle on a case-by-case basis, but most will likely be archived
• SSC Project reports before 2012
  • SSC did not require reports on recipients' use of funds before about 2012
  • Some groups did proactively provide reports; may reach out to other groups to inquire whether they have reports to share
  • Morgan collected all the older reports she could find and shared them in Box
  • Other reports may have been uploaded to the iCAP Portal; some sleuthing may be required to find them, e.g.:
    • Search Project Updates for 'ssc'
    • Search Files for 'ssc', sorted by upload date (oldest first)
    • Or try searching the above listings by key terms for specific projects

TODOs

• Michael:
  • Implement archival feature on live site (email iCAP Portal mailing list when ready since next meeting is a month away)
  • Finish SSC Project embed
  • Allow more than 3 photos to be seen on SSC Projects - e.g. link to separate image gallery page like iCAP Portal Projects?

Currently, members from UES are working on constructing a Clean Energy Plan for campus. 

Agenda

• Apologies for slowness on the iCAP Portal recently - it's fixed now!
• SSC Projects
  • Discussions since our last meeting: Discussion about SSC projects in iCAP Portal - June 11, 2024 (Codie, Michael)
  • Codie built out the initial set of SSC Projects for Spring 2023
  • SSC Project embedding for the live site will be ready for testing soon - still ironing out a few things before it's ready for production
  • Question about avoiding document plagiarism: do we have concerns about providing documents that people can download, edit, and try to pass off as legitimate?
• Places:
  • Fixed a couple Places stuck on Null Island
  • Improved All Places listing and added All Places (Map)
  • Fixed an issue that caused geocoding not to work
    • New Places: enter an address and save - it will automatically get geocoded.
    • Existing Places: select the "Re geocode" checkbox and save to force geo-coding
• Bike Fee Funding
  • Discussion since our last meeting: Discussion about reporting Bike Fee funding - June 12, 2024 (Sarthak, Michael)
  • Decided not to try to add Bike Fee funding to iCAP Portal at this time - instead, upload an Excel file with the data. That will likely give users a more useful way to view the funding data.
• Archiving projects:
  • What happens to Project Updates associated with an archived project? What should happen?
    • If one or more active projects are still associated with a Project Update, the Project Update should be visible
    • If no active projects (either 0 projects or only archived projects) are associated with a Project Update, should the Project Update be visible? It's much easier not to hide Project Updates in this situation, so hopefully the answer is 'yes' :-)

Discussion/Decisions

• Document plagiarism:
  • The group agreed that if we're going to share documents, there's not much we can do to prevent plagiarism.
  • Only people with certain iCAP Portal permissions can change the official documents on the website, so we're not worried about the official public record - all a malicious user can do is edit a file on their own computer and try to pass it off as legitimate.
  • Sharing documents as images would have accessibility concerns
  • Trying to share documents as view-only would provide minimal protection; it would only require slightly more manual labor to recreate a letterhead than to download and edit an existing document
• Archiving projects:
  • Using the Published checkbox is probably not the right solution, since we want to allow Archived projects to be publicly visible, just not by default in certain listings
  • Investigate another approach, possibly more like the Public/Private option already in use
• Bike Fee:
  • Morgan advocates for sharing the Bike Fee info directly on the iCAP Portal rather than a simple Excel file
  • We can probably share Bike Fee info at a much broader level than we were thinking, so it's not too onerous to enter

TODOs

• SSC Projects:
  • Finish SSC Project embed
  • Allow more than 3 photos to be seen - e.g. link to separate image gallery page like iCAP Portal Projects?

The Food Literacy Project is currently on hold.