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Projects Updates for key objective: No name

  2. iCAP Portal Admin Meeting - June 10, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Quinn’s updates
      • Working on updating the portal during the summer
      • Created three tracking sheets that I will share
        • Lists include In Progress and Ongoing projects, and metrics
        • Used Power Search to generate the lists and get the extra info!
      • Have already reached out to folks and received updates for a few In Progress projects
    • Power Search:
    • Recommendations:
      • See Recommendations Administration page for links to add new Recommendations and Recommendation Updates, as well as searchable/filterable listings of Recommendations and Recommendation Updates
      • New blocks available on project pages, at the bottom of the left-hand sidebar:
        • Recommendations are listed on any projects they're associated with
        • Recommendations are listed on any projects their associated iCAP Team is associated with
        • iCAP Teams are listed on any projects they're associated with
      • New iCAP Team content type
        • Currently used in Recommendations (for grouping recommendations by associated team) and Project Updates (for assigning Pending Tasks)
    • SSC Projects:
    • Archiving projects
      • Instead of adding an Archived/Active state checkbox, I propose we use the built-in "Published" checkbox.
        • Pros:
          • Built-in, already exists
          • No need to update every single display of projects - only displaying published projects already
        • Cons:
          • Usually an unpublished node would indicate draft content (since we don't have a workflow that requires draft approval, using the Published checkbox seems reasonable)

    Discussion/Decisions

    • Dark Mode??

    TODOs

    • ✔️ Clerks should be able to view Pending Tasks
    • Archived projects - what happens to Project Updates?

  3. Discussion about SSC projects in iCAP Portal - May 3, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Miriam Keep, Codie Sterner, and Michael McKelvey met to discuss progress on embedding projects from the iCAP Portal on the SSC website.

    Discussion

    • Michael's questions:
      • Ok to move SSC Projects to full-blown content type?
      • Entering funding details options:
        1. Enter details for each status (Requested, Approved, Allocated, Spent, Relinquished)?
          • Pros: can enter very detailed info which could be useful for complicated situations
          • Cons: more laborious to enter
        2. Enter broader details directly into SSC Project record in a single field for each status (less detail allowed, simpler
          • Pros: much simpler to enter
          • Cons: cannot enter very detailed info; may lose ability to represent multiple funding sources for a project (depending on setup)
      • Do SSC Projects ever have multiple funding sources in a single semester?
      • What's the "Other" funding source? (see 2009-2010)
      • Combine Semester and Year into one field? Or leave separate?
    • Sheri: can we automate entry of data?
      • Michael: this might be possible, we can look into this in the future

    Decisions

    • SSC Project full-blown content type is a go!
    • Prefer option to enter detailed funding info
    • Can ignore "Other" funding source, it was used to trick Tableau into displaying funding info correctly
    • Leave Semester and Year separate

    Timeline

    • Meet next week for final discussions
    • Have students start to enter information in the following weeks

    TODOs

    • SSC Projects:
      • ✔️ Add Image Gallery
      • ✔️ Show Image Gallery in main section
      • ✔️ Move map to sidebar
      • ✔️ Use Featured Image from SSC Project rather than associated iCAP Portal Project
      • ✔️ Add Award Expiration date field
      • ✔️ Merge Active and Closed into SSC Project Status field (Active, Closed)
    • Embed:
      • ✔️ Change Project Category to text instead of icon
      • ✔️ Show Semester filter only if Year selected (lower priority, can wait until other changes are done)

  4. Transportation iCAP Team Meeting 5/1/2024

    Associated Project(s): 
    Transportation iCAP Team
    iCAP 2020: Illinois Climate Action Plan
    2024 Campus Bike Plan
    Install Public Use Electric Vehicle (EV) Charging Stations

    The Transportation iCAP Team had their last meeting of the 2023-24 year on 5/1/2024. The Team discussed the final draft of the DESMAN study report, progress on the 2020 Transportation iCAP objectives, potential 2025 Transportation iCAP goals, the end-of-year report, and priorities for next year. Attached is a link to the meeting recording. Thank you all for a great year! It was a pleasure working with you all :) 

    Attached Files: 

  5. Sustainability Council Meeting 04/26/2024

    Associated Project(s): 
    Sustainability Council
    iCAP 2020: Illinois Climate Action Plan
    iCAP Working Group (iWG)

    The Sustainability Council met on April 26, 2024. The primary agenda items included: 

    • Updates
      • Green Research Program
      • Solar Farm 3
      • Plastic Waste Reduction in Housing and Athletics
    • Student Group Activities
    • Illinois Climate Action Plan (iCAP)
      • Progress & Challenges

    The slide deck is attached.

    Attached Files: 

  6. ME 470 Enerdrape Project Presentation

    Associated Project(s): 
    Steam System Maintenance
    Stop Burning Coal at Abbott Power Plant
    Student Sustainability Committee (SSC)

    Attached is information about the senior design project presentations scheduled for next Tuesday.

     

    The project that we have been helping with is scheduled to present at 8:30 on Tuesday in 4100 LuMEB, Abbott Enerdrape System.

     

    Mike Larson

    Attached Files: 

  7. Engagement iCAP Team Meeting Minutes 04-18-2024

    Associated Project(s): 
    Engagement iCAP Team
    Facilitate campus-wide sustainability events
    Major Annual Events
    Sustainable Events Program

    The iCAP Engagement Team met on 04/18/2024 to review 2020 objectives, and discuss iCAP 2025 planning. The team will continue to add to the living documents and finalize them in May. The team also discussed the upcoming Sustainapalooza event. 

    Attached Files: 

  8. Discussion about iCAP recommendations - April 15, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Michael McKelvey, Miriam Keep, and Sarthak Prasad met to discuss modifications to how projects are associated with recommendations and whether there are any modifications we'd like to make to the current setup.

    Discussion/Decisions

    • Recommendations:
      • Leave Associated Project(s) field as is - optional, allowing multiple projects to be associated
      • Add new field linked to a project where future updates can be found (naming it is tricky - "Further updates"? "See further updates"? "See additional updates"? "See ongoing updates"?) - optional, allows only 1 project
    • iCAP Teams:
      • Add Associated Project(s) field - optional, allows multiple project to be associated
      • On any projects associated with an iCAP Team, show all the recommendations for that team (will be used on iCAP Team projects)

    TODOs

    • ✔️ Add new Further Updates field to Recommendation content type
    • ✔️ Add new Associated Project(s) field to iCAP Team content type
    • ✔️ Add new Recommendations listing to projects associated with an iCAP Team

  9. Discussion about reporting Bike Fee funding - April 15, 2024

    Associated Project(s): 
    Sustainability iCAP Portal
    Bicycle Programs and Infrastructure Fee

    Michael McKelvey and Sarthak Prasad met to discuss how to report Bike Fee funding in the iCAP Portal. The Bike Fee and SSC are currently the only student-initiated fees to report, but we should consider the possibility that new sustainability-related fees will need to be reported in the future as well.

    Discussion/Decisions

    Two options came out of our discussion:

    1. Use the existing funding structure which was created early on in the iCAP Portal's development but isn't currently used. This structure requires entering each line item separately, which is powerful but laborious
    2. Implement a new, simplified funding structure which allows a single entry per year for each type of allocation, but wouldn't allow individual line items for each expenditure within a category. This option is simpler, but less granular.

    TODOs

    • Michael will implement the new, simplified funding structure on a dev site so Sarthak can test both options and compare them.

  11. Transportation iCAP Team Meeting 4/10/2024

    Associated Project(s): 
    Transportation iCAP Team
    Electric Vehicle (EV) Task Force
    iCAP 2020: Illinois Climate Action Plan

    The Transportation iCAP Team met on 4/10/2024 to discuss the final draft of the DESMAN study report, progress on the 2020 Transportation iCAP objectives, and potential 2025 Transportation iCAP goals. Attached is a link to the meeting recording.

    Attached Files: 

  12. iCAP Portal Admin Meeting - May 3, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    Discussion/Decisions

    • The idea of Power Searches is popular - will add additional content types and filters. Suggestions welcome!
    • Archiving projects
      • Decided to start with a simple Archived/Not Archived checkbox or dropdown list (do we have better terminology than "Not Archived"? Public and Visible are already used in other contexts). Michael will try it out on a dev site and report back next meeting.
      • Rejected ideas:
        • Add "Archived" to Visibility options - seems distinct from Public/Private, plus we want the option to still show projects publicly, just default to hiding them in most listings.
        • Add "Archived" to Project Status options - this mixes the status of the project itself with whether we still want it to show up on the site; e.g., cannot represent both "Cancelled" and "Archived" simultaneously
    • The Phantom Menace is in theaters this weekend in honor of Star Wars Day (May the 4th be with you) and Codie's birthday (5/5)! See it, you will.

  14. iCAP Portal Admin Meeting - April 5, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Project Updates tasks
      • New "To Do Item(s)" field - is this single field what you were thinking? Would a set of multiple one-line fields be better? Or something else?
        • Q: Show field in Pending Tasks listing?
        • Q: Who should be able to view the content of this field? Other task-related fields are restricted to iCAP Admins & iCAP Moderators, but if you want to assign a task to a non-admin or non-moderator, they'll need to be able to view this task field (and the other fields) in order to view the task. Should we expand the scope of who can view task-related fields? At least add iCAP Clerks, or perhaps even all logged in users?
      • Q: Also add field for tagging iCAP Portal user(s) as responsible party for tracking tasks and updating when they're completed? (note: separate from "Assigned To" field which allows free editing and doesn't associate with user accounts
        • Q: What should this field be called?
        • Q: Should it allow multiple people to be entered?
        • Q: Add a My Tasks page where logged in users can view all tasks assigned to them?
    • Recommendations
    • SSC Projects
      • Discussions since our last meeting:
      • Demo of SSC project embedding (TEST site) which includes a map which responds to filters
      • Questions:
        • We've tweaked how we're planning to represent SSC Projects using the iCAP Portal a bit:
          • Allow multiple semesters of funding info to be entered on a project (collections of fields, rather than fields directly associated with a project)
            • Pros: SSC-specific solution; minimal complexity; fairly straightforward way people entering the information would think of it
            • Cons: SSC-specific solution, so not easily generalizable if we want to use it for something else in the future; requires each of SSC's funding projects to be associated with exactly one iCAP Portal Project - is that a concern?
        • How do we handle multiple locations for a project? Show the SSC project at all of them? Just the first one? Have a way to specify? (could this get difficult for projects with SSC funding multiple times, if the locations are different each time?)
    • Archiving projects - deferred to next meeting

    Discussion/Decisions

    • SSC Projects:
      • There was general agreement that the recommended approach will work. Reed affirmed based on his knowledge of the SSC projects, he didn't see a problem with mapping each SSC project to a single iCAP Portal project
      • Miriam encouraged documentation of clear guidelines for handling special cases
      • Locations: don't use all project locations, that will be too many and overwhelm the map. Codie suggested adding a new location field for SSC to specify location(s), typically just the location of the organization receiving the funding
      • Funding: Sarthak reiterated interest in using the funding feature for the Bike Fee. Michael will schedule a meeting with Sarthak to discuss further details.
      • Michael will schedule a meeting with Codie and Miriam to discuss further details regarding locations and funding.
    • Recommendations:
      • The group generally liked the direction things were headed
      • Need to resolve a question about the difference between project(s) that a recommendation is linked to initially (e.g. the project that spawned the recommendation, if any) vs. the project that comes out of a recommendation, if any. Do recommendations ever have both? Do they always have at least one?
      • Michael will schedule a meeting with Miriam and Sarthak to discuss further.

  16. Edu009 - Updating College of Business Course Descriptions - Approved

    Associated Project(s): 
    Inventory Sustainability Courses
    iCAP Working Group (iWG)

    The Illinois Climate Action Plan (iCAP) Working Group (iWG) recently approved recommendation Edu009 from the Education iCAP Team to update College of Business course descriptions to reflect the sustainability content.

    This recommendation aligns with Objective 6.2 of the iCAP 2020: Establish a comprehensive online repository for courses and academic programs with sustainability content. 

    The College of Business shared their action plan on completing the approved recommendation (attached).

    This will be followed up on in the fall to ensure the proper implementation of the recommendation.

    Attached Files: 

  18. Corrected project name

    Associated Project(s): 
    Fossil Fuels Divestment - Support Letter

    This project name was "Fossil Fuels Divestment" which is a misstatement because the University of Illinois Urbana-Champaign does not have direct authority over the investments at the UI Foundation.  To clarify the goal of this objective in the 2020 iCAP, I updated the project name to be "Fossil Fuels Divestment - Support Letter."  I also provided more details in the project description, and added the full text from the iCAP 2020 document in the background section of this project page. ~Morgan

  19. Discussion about SSC projects in iCAP Portal - March 22, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Overview

    Miriam Keep, Codie Sterner, and Michael McKelvey met to continue discussing how to approach embedding projects from the iCAP Portal on the SSC website.

    Discussion

    We discussed several possible ways to represent SSC Projects using the iCAP Portal:

    1. For each Project the SSC funds, create a sub-project for each semester the SSC provides funding (e.g. "SSC Funding for Campus Bike Center, Fall 2023")
      • Pros: uses existing structure with minimal modification
      • Cons: LOTS of new sub-projects with very little information other than SSC details - could be confusing for visitors and cumbersome for data entry
    2. Expand the currently unused Project Funding bridge between Funding Sources and Projects
      • Pros: uses an existing system that's not currently used for anything else
      • Cons: adds complexity with minimal gain, since we don't expect this system to be used for anything other than SSC projects
    3. Allow multiple semesters of funding info to be entered on a project (collections of fields, rather than fields directly associated with a project)
      • Pros: SSC-specific solution; minimal complexity; most straightforward way people entering the information would think of it
      • Cons: SSC-specific solution, so not easily generalizable if we want to use it for something else in the future; requires each of SSC's funding projects to be associated with exactly one iCAP Portal Project - is that a concern?

    Decision

    We decided to pursue the 3rd option (multiple semesters of information added to a project). It seems like the simplest approach.

    Timeline

    Codie would like it ready to go by summer, when he'll have staff who can work on the data entry. Goal of completion by start of fall semester.

    TODOs

    Michael will mock something up for our next iCAP Portal meeting so we can run it by the group and get feedback.

  20. Discussion about iCAP recommendations - March 22, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Michael McKelvey, Miriam Keep, and Morgan White met to finalize the discussion of how to structure iCAP Recommendations. We came to an agreement on the structure which we diagrammed online. Recommendations will be patterned after Metrics. If a Recommendation update warrants a Project Update, that will need to be added manually; it will not happen automatically with this approach.

    Summary of structure:

    • A Recommendation can be associated with a Project and an Objective and contains some additional general information
    • A Recommendation can have many "tracking" updates including at least a status, date, and some notes

    Detailed structure:

    • iCAP Team
      • Title
      • Description
      • Theme [references one of our 10 themes, optional]
    • Recommendation
      • Title
      • iCAP Team [references an iCAP Team]
      • Supplanted by [references another Recommendation, optional]
      • Associated Project(s) [references a Project, optional]
      • Objective [references an iCAP Objective, optional]
      • Description / "Specific actions/policy recommendations"
    • Recommendation Tracking
      • Title
      • Recommendation [references a Recommendation]
      • Description
      • Date (M/D/Y field)
      • Status (dropdown list)
      • Internal Notes
      • Public File(s)
      • Private File(s)
      • Next step (dropdown list)
      • Next step due date (M/D/Y field)

    Additionally, we do not plan to use the iCAP Portal to collect Recommendation feedback - a shared Word Doc on Teams is more conducive to this process. Certain fields in a recommendation will be added to the iCAP Portal Recommendation, and the uploaded document will contain more details, including comments.

    Attached Files: 

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