The Urban Biodiversity Master Plan has neared its completion and will be sent to the iCAP Resilience Team for implementation. The iCAP Resilience Team will continue to work with city officals from Savoy, Champaign, and Urbana to collaborate and establish this comprehensive plan.

Miriam Keep, Sarthak Prasad, Christina Tran, and Michael McKelvey met to discuss a proposed structure for updating iCAP recommendations.

Agenda

• Discussed structure outlined in iCAP Portal Admin Meeting - February 2, 2024 under Discussion/Decisions section plus attached file
• Christina walked through the Figma Recommendations mockup she created, showing the workflow of the current approach and the proposed new approach. Notable changes:
  • Remove duplication of effort by providing only one place to enter information about a new Recommendation status
  • Once basic structure is in place, adding new Recommendation updates will require minimal extra work
  • Current Recommendation status and history can be automatically shown in multiple places across the iCAP Portal, either for individual Recommendations or all Recommendations under a Team

Discussion

• Miriam requested a "Next Steps" text field on Project Updates (in the Recommendations tab), visible only to people with iCAP roles (i.e. clerk and above)
• Discussed using Tasks section in Project Updates to keep track of pending tasks related to Project Updates (especially helpful for Recommendations). Pending Tasks are Project Updates which have a due date and no completion date. See Pending Tasks page.

Questions/Proposals

• Propose allowing a Team to have no associated Theme. This currently only impacts the iWG Recommendations Team, since there is no Implementation theme.
• Propose removing "Recommendations Summary" projects associated with each team (e.g. Resilience iCAP Team Recommendations Summary). The need for those projects will be supplanted by the automatically generated page for each team.

Hermandad de Sigma Iota Alpha Inc., a Gold awardee in January, was certified as the newest iSEE Certified Green Chapter! The Institute also certified four new Green Events or series last month: weSTEM Conference; N2Onet Workshop; Free Medical Screenings; and Student Success Symposium.

The Zero Waste iCAP Team met on 1/26/24 to review iCAP objectives and the statuses of our focused projects. Thurman Etchison and Daphne Hulse provided updates on Housing Recycling and Recyclopedia. Tim Knox provided updates on Green Sports Alliance membership, and the group discussed the current status of the Coca-Cola Buy-Back program and potential areas of improvement. 

Agenda

• Update: Miriam Keep, Sarthak Prasad, and Michael McKelvey met to discuss the process of updating iCAP recommendations: Discussion about updating iCAP recommendations - January 25, 2024
• iSEE logo updated in footer, content rearranged to accommodate the new logo
• SSC tab implemented on test site; links from demo SSC project embed go directly to projects' SSC tab

Discussion/Decisions:

• Discussed the idea of creating a new content type called "iCAP Recommendations" to pull together information about a Recommendation. This idea has merit, but our discussion yielded perhaps an even better approach. Project Updates are already being used for this purpose, and could potentially be augmented to provide the functionality we want, as follows:
  • Create a tag called "iCAP Team" with the following fields:
    • Title [e.g. "Energy", "ECBS", "eGen", "Transportation", etc.]
    • Description
    • iCAP Theme (associate this team with one of our 10 themes) [e.g. "Energy", "Transportation", etc.]
  • Create a tag called "iCAP Recommendation" with the following fields:
    • Title [e.g. "Energy001 Anaerobic Digester Feasibility Study", "ECONS001 Conservation Budget", "EGen001 Wind PPA", "Trans001 TEM_DMI"]
    • Description
    • iCAP Team (associate this recommendation to an iCAP Team) [e.g. "Energy", "ECBS", "eGen", "Transportation", etc.]
    • Supplanted by (associate this recommendation with another iCAP Recommendation)
  • Add the following optional fields to Project Updates:
    • iCAP Recommendation (associate this update to an iCAP Recommendation) [e.g. "Energy001 Anaerobic Digester Feasibility Study", "ECONS001 Conservation Budget", "EGen001 Wind PPA", "Trans001 TEM_DMI"]
    • Recommendation Status (e.g. Submitted, Transmitted, Withdrawn, Accepted by campus unit, Implementation in Progress, Implementation Complete, Accepted, Implementation Stalled, Returned, Denied/Declined)
    • Recommendation Date (only necessary if we need to allow it to be different from the date of this Project Update)
  • So the basic information structure would be:
    • Theme pages can show a listing of iCAP Recommendations (w/statuses) for the iCAP Teams associated with that theme
    • An iCAP Team can show a listing of iCAP Recommendations (w/statuses) associated with it, as well as a link to the Theme it's associated with
    • An iCAP Recommendation can show a listing of associated projects updates (with statuses & dates), as well as a link to the iCAP Team it's associated with, the Theme that team is associated with, and all the Projects its associated Project Updates are associated with.
    • A Project Update can show a link to the iCAP Recommendation it's associated with, as well as its status and date, along with the other information a Project Update usually shows.
    • A Project can show the iCAP Recommendations associated with that project, as well as their statuses (this information is obtained by looking up info from the iCAP Recommendation for each Project Update w/recommendation info filled out that's associated with this project)
    • We can offer a general listing of all recommendations which can be searched and/or filtered by Theme, iCAP Team, Project, etc.
  • Questions:
    • What about the Implementation Chapter on the iWG page? There's no Implementation theme, so what Theme would we associate it with?
  • See Discussion about updating iCAP recommendations - February 21, 2024 for additional information.