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Projects Updates for key objective: No name

  1. iCAP Portal Admin Meeting - March 8, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Homemade caramels!
    • Update: Miriam Keep, Sarthak Prasad, Christina Tran, and Michael McKelvey met to discuss a proposed structure for updating iCAP recommendations: Discussion about updating iCAP recommendations - February 21, 2024
    • Lots of back-end updates/upgrades over the past couple weeks - Michael's been testing and retesting to try to catch any incompatibilities with the new updates, and so far things are looking good. Let him know if you encounter any issues!
      • One update of note: the module that creates automatic redirects when titles change has gotten smarter, so those infinite loops should be a thing of the past!
    • Google Analytics reporting

    Discussion/Decisions:

    • Project Updates:
      • Add field "To Do Item(s)" at top of Tasks section
        • Show field in Pending Tasks listing?
        • Q: who should be able to view the content of this field? Other task-related fields are restricted to iCAP Admins & iCAP Moderators, but if you want to assign a task to a non-admin or non-moderator, they'll need to be able to view this task field (and the other fields) in order to view the task. Should we expand the scope of who can view task-related fields? At least add iCAP Clerks, or perhaps even all logged in users?
      • Q: Also add field for tagging iCAP Portal user(s) as responsible party for tracking tasks and updating when they're completed? (note: separate from "Assigned To" field which allows free editing and doesn't associate with user accounts
        • What should this field be called?
        • Should it allow multiple people to be entered?
        • Add a My Tasks page where logged in users can view all tasks assigned to them. Also show tasks they've assigned?
        • Started work on this on test site: Michael's test task
    • Pending Tasks list:
      • ✔️Change Title column to "Project Update"
    • Recommendations:
      • May not need to allow a Project to "subscribe" to Recommendations:
        • Recommendation has associated Project (allow multiple, but typically only enter one)
        • Project page shows all Recommendations pointing to this project (possibly instead of a project being able to "subscribe" to recommendations)
        • iWG project: instead of showing all the recommendations, provide a link to the page showing the recommendations
      • Recommendation add/edit form could be used to receive suggestions for new recommendations
      • Need to discuss further - Morgan, Miriam, and Michael will meet next week to discuss & diagram out on a whiteboard

  3. Google Analytics changes to user counts on portal

    Associated Project(s): 
    Sustainability iCAP Portal

    Ok, I added last year’s user stats, which looks like the only one we didn’t have yet. We had to migrate to a new version of Google Analytics last year, so the process for looking up the user count will change for FY24. Fortunately, there was overlap between the old Google Analytics system and the new one, so we could get all of FY23 on the old system and all of FY24 on the new one. The new system counts things a bit differently (for example, it focuses on Active Users rather than Total Users), and the numbers are often lower than the previous system, so we should probably expect a bit of a dip in the future. For example, for the period of time where both the old and new systems were collecting data (Jan 9, 2023 – Oct 4, 2023), the old system counted 35,311 users while the new system counted 27,206 users. At least that’s what I’m finding with what I think is the most equivalent user count. The new system is much more complicated to use (and powerful!) than the old system, so there may be another way to count the users that will give us something more similar to the old system. I’ll keep messing around with it to see if I can build a report that’s useful for counting users, and I’ll let you know what I come up with, Quinn.

     

    Additionally, the old system will be shut down on July 1, 2024, and all its historical data deleted, so if there’s any information we want to glean from it from before January 9, 2023, we should do that in the next couple months. I’ll put that discussion on the agenda for Friday’s meeting.

     

    </Michael>

     

    Michael McKelvey

  5. Transportation iCAP Team Meeting 2/28/2024

    Associated Project(s): 
    Transportation iCAP Team
    Electric Vehicle (EV) Task Force
    2024 Campus Bike Plan

    The Transportation iCAP Team met on 2/28/2024 to discuss the outlined proposal of the DESMAN report, the 2024 Campus Bike Plan, and end-of-year reporting initiatives. Attached is a link to the meeting recording.

    Attached Files: 

  8. Discussion about updating iCAP recommendations - February 21, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Miriam Keep, Sarthak Prasad, Christina Tran, and Michael McKelvey met to discuss a proposed structure for updating iCAP recommendations.

    Agenda

    • Discussed structure outlined in iCAP Portal Admin Meeting - February 2, 2024 under Discussion/Decisions section plus attached file
    • Christina walked through the Figma Recommendations mockup she created, showing the workflow of the current approach and the proposed new approach. Notable changes:
      • Remove duplication of effort by providing only one place to enter information about a new Recommendation status
      • Once basic structure is in place, adding new Recommendation updates will require minimal extra work
      • Current Recommendation status and history can be automatically shown in multiple places across the iCAP Portal, either for individual Recommendations or all Recommendations under a Team

    Discussion

    • Miriam requested a "Next Steps" text field on Project Updates (in the Recommendations tab), visible only to people with iCAP roles (i.e. clerk and above)
    • Discussed using Tasks section in Project Updates to keep track of pending tasks related to Project Updates (especially helpful for Recommendations). Pending Tasks are Project Updates which have a due date and no completion date. See Pending Tasks page.

    Questions/Proposals

    • Propose allowing a Team to have no associated Theme. This currently only impacts the iWG Recommendations Team, since there is no Implementation theme.
    • Propose removing "Recommendations Summary" projects associated with each team (e.g. Resilience iCAP Team Recommendations Summary). The need for those projects will be supplanted by the automatically generated page for each team.

  9. Engagement iCAP Team Meeting Minutes 2/21/2024

    Associated Project(s): 
    Engagement iCAP Team
    Sustainability Literacy Assessment
    Sustainable Events Program

    The Engagement iCAP Team met on 02/21/2024 to touch base on the ongoing Sustainability Literacy Survey. The Engagement iCAP Team is currently collaborating with other iCAP teams to generate questions to include in the survey. The group also discussed member collaboration with other universities to survey residence hall sustainability recommendations. Other upcoming iSEE events were also discussed. 

    Attached Files: 

  10. iSEE newsletter - green career forum

    Associated Project(s): 
    Sustainability at Career Fairs

     

     

    Blue background with green image of a piggy bank: Green Career Forum. Invest in yourself, invest in the environment. 1-4 p.m. Tuesday, Feb. 27. 2024, Illini Union Ballroom.

     

    		  

    Green Career Forum Next Tuesday!


    Looking for a career in sustainability? Invest in yourself and the environment by attending iSEE's Green Career Forum on Tuesday, Feb. 27! Illinois students meet with "green" employers from government, industry, and the nonprofit world, including the Wetlands Initiative, the Illinois Environmental Protection Agency, clean energy companies, and firms specializing in environmental design, ecological restoration, or manufacturing. Co-hosted by the Illinois Career Center and the Department of Civil and Environmental Engineering, this free event is scheduled for 1-4 p.m. at the Illini Union Ballroom. No advance registration is required!  

     

  11. Zero Waste iCAP Team Meeting Minutes 2/19/2024

    Associated Project(s): 
    Zero Waste iCAP Team
    Adopt Environmentally Preferred Procurement (EPP) Guidelines
    Sustainable Procurement
    Sustainability Literacy Assessment

    The Zero Waste iCAP Team Met on 2/19/2024 to discuss initiatives regarding environmentally preferred procurement, updates on the university's participation with Coca-Cola buyback, and recyclopedia feedback. The Engagement iCAP team chair, Codie Sterner, joined to discuss the sustainability literacy survey. The Zero Waste Team will come up with questions to add to the survey. 

    Attached Files: 

  18. Zero Waste iCAP Team Meeting Minutes 1/26/2024

    Associated Project(s): 
    Zero Waste iCAP Team
    Recyclopedia
    Green Sports Alliance (GSA)

    The Zero Waste iCAP Team met on 1/26/24 to review iCAP objectives and the statuses of our focused projects. Thurman Etchison and Daphne Hulse provided updates on Housing Recycling and Recyclopedia. Tim Knox provided updates on Green Sports Alliance membership, and the group discussed the current status of the Coca-Cola Buy-Back program and potential areas of improvement. 

    Attached Files: 

  19. Engagement iCAP Team Meeting Minutes 1/26/2024

    Associated Project(s): 
    Engagement iCAP Team
    Green Sports Alliance (GSA)
    Certified Greener Campus Programs

    The Engagement iCAP Team met on 1/26/2024 to discuss the Campus Sustainability Survey and provide updates on AY 23-24 objectives. Daphne Hulse attended as a guest speaker to discuss the Green Sports Alliance and Green Tailgate event volunteer engagement.

    Attached Files: 

  20. iCAP Portal Admin Meeting - February 2, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    Discussion/Decisions:

    • Discussed the idea of creating a new content type called "iCAP Recommendations" to pull together information about a Recommendation. This idea has merit, but our discussion yielded perhaps an even better approach. Project Updates are already being used for this purpose, and could potentially be augmented to provide the functionality we want, as follows:
      • Create a tag called "iCAP Team" with the following fields:
        • Title [e.g. "Energy", "ECBS", "eGen", "Transportation", etc.]
        • Description
        • iCAP Theme (associate this team with one of our 10 themes) [e.g. "Energy", "Transportation", etc.]
      • Create a tag called "iCAP Recommendation" with the following fields:
        • Title [e.g. "Energy001 Anaerobic Digester Feasibility Study", "ECONS001 Conservation Budget", "EGen001 Wind PPA", "Trans001 TEM_DMI"]
        • Description
        • iCAP Team (associate this recommendation to an iCAP Team) [e.g. "Energy", "ECBS", "eGen", "Transportation", etc.]
        • Supplanted by (associate this recommendation with another iCAP Recommendation)
      • Add the following optional fields to Project Updates:
        • iCAP Recommendation (associate this update to an iCAP Recommendation) [e.g. "Energy001 Anaerobic Digester Feasibility Study", "ECONS001 Conservation Budget", "EGen001 Wind PPA", "Trans001 TEM_DMI"]
        • Recommendation Status (e.g. Submitted, Transmitted, Withdrawn, Accepted by campus unit, Implementation in Progress, Implementation Complete, Accepted, Implementation Stalled, Returned, Denied/Declined)
        • Recommendation Date (only necessary if we need to allow it to be different from the date of this Project Update)
      • So the basic information structure would be:
        • Theme pages can show a listing of iCAP Recommendations (w/statuses) for the iCAP Teams associated with that theme
        • An iCAP Team can show a listing of iCAP Recommendations (w/statuses) associated with it, as well as a link to the Theme it's associated with
        • An iCAP Recommendation can show a listing of associated projects updates (with statuses & dates), as well as a link to the iCAP Team it's associated with, the Theme that team is associated with, and all the Projects its associated Project Updates are associated with.
        • A Project Update can show a link to the iCAP Recommendation it's associated with, as well as its status and date, along with the other information a Project Update usually shows.
        • A Project can show the iCAP Recommendations associated with that project, as well as their statuses (this information is obtained by looking up info from the iCAP Recommendation for each Project Update w/recommendation info filled out that's associated with this project)
        • We can offer a general listing of all recommendations which can be searched and/or filtered by Theme, iCAP Team, Project, etc.
      • Questions:
        • What about the Implementation Chapter on the iWG page? There's no Implementation theme, so what Theme would we associate it with?
      • See Discussion about updating iCAP recommendations - February 21, 2024 for additional information.
    Attached Files: 

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