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Projects Updates for key objective: No name

  1. Transportation iCAP Team October Meeting

    Associated Project(s): 
    Transportation iCAP Team
    Pavement Condition Index (PCI) of University-owned pavement
    2024 Campus Bike Plan
    Commuter Program: Bus, Bike, and Hike

    The Transportation iCAP Team had their first meeting for the fall semester! Exciting to review projects where they were left off and pick them back up. The minutes are attached. We introduced the projects for the year and discussed what next steps look like for them.

  4. Engagement iCAP Team Meeting

    Associated Project(s): 
    Engagement iCAP Team
    Sustainability Engagement and Outreach
    Sustainability in New Student Orientation
    Certified Green Event Program

    Introduced new clerk and team members. The team brainstormed updates for the ‘24-’25 mission statement, with members assigned to bring suggestions to the next meeting. The second half covered team objectives for the year, including creating a green training program for employees, improving outreach to incoming students, running green-certified events, and increasing student participation in sustainability.

  5. iCAP Portal Admin Meeting - October 4, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • [Michael] New draft Admin Dashboard
    • [Sarthak] Promoting project updates to front page
    • [Quinn] Giving student RSOs and groups ability to update their respective pages
    • [Quinn] Linking SSC Projects with iCAP Projects that are directly or indirectly related to the funding project
    • [Miriam] Paring down the list of metrics

    Discussion

    • Promoting project updates to front page
      • Check the "Promoted to front page" checkbox when adding Project Updates
        • Anything from iCAP Teams, including minutes
        • Just about everything should be promoted to front page to keep homepage looking fresh
        • Change default to promoted to front page
    • Giving student RSOs and groups ability to update their respective pages
      • What access and permissions to give?
      • Yearly temporary status for users to keep using the portal?
    • Linking SSC Projects with iCAP Projects that are directly or indirectly related to the funding project
      • Feature exists! 🎉 Use Associated iCAP Portal Project(s) association in SSC Projects
    • Paring down the list of metrics
      • Miriam: consider cleaning these up before moving on to archiving projects.
      • A lot of these have not been updated or aren’t really relevant, and currently we are linking directly to this page from the iSEE website.
      • Link to Objectives Dashboard instead
      • Group metrics in some way (e.g. Transportation-related)

    TODOs

    • ✅ Make latest Featured Projects show on Projects page
    • ✅ Change Project Update to default to promoted to front page
    • ✅ Change metrics link on homepage to Metrics w/Details listing
    • ✅ Update homepage video with video Miriam sent in Teams chat
    • ✅ Fix metric annotations to allow line breaks
    • Next meeting:
      • Intro to new Recommendations process

  7. iCAP Portal Admin Meeting - September 6, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Bike Fee funding
      • Morgan, Sarthak, Michael, and Stacey DeLorenzo discussed
      • Decided to proceed with the plan to share funding details via Excel documents rather than funding tracking feature in iCAP Portal
    • Archiving projects (see last month's discussion)
      • Feature ready to use on live site
      • Simply set a Project's Record Status to Archived
      • Archiving currently only available for Projects; could add feature to other content types in the future
    • SSC Projects
      • Several years worth added
      • Updates/Questions from the SSC Clerks?

    Discussion

    • Project archiving
      • How do we get to archived projects?
        • Michael will add a link to the Administration page
      • Have we discussed when/why we would archive projects? Is there specific criteria?
        • Quinn has some spreadsheets from a project review
        • Mostly old projects that don't seem publicly relevant any more
        • For now, done on a case-by-case basis
    • iCAP Portal embedding in other websites
    • Project review is needed
      • Research programs are out of date; Miriam and Morgan will talk with iSEE management about it (probably)
      • Some families need to be condensed/culled - combination of deleting (w/o losing historical info) and archiving.
      • Examples:
        • Student RSOs
        • Duplicate projects/info
        • Empty projects
        • Excessive nesting
    • SSC Projects
      • Discussed progress adding SSC Projects - no issues at this time!
      • Quinn will propose linkages between iCAP Projects and SSC Projects
      • Next meeting: start with SSC Projects discussion
        • iCAP Portal homepage: where does SSC link go?
        • Add map to SSC Projects page

    TODOs

    • Michael:
      • Finish SSC Project embed
      • ✅ Allow more than 3 photos to be seen on SSC Projects - e.g. link to separate image gallery page like iCAP Portal Projects?
      • ✅ Project descriptions - big images cause "View Full Description" to look weird. See, e.g. Test project with TAC [ARCHIVED]

  10. Update from 8/19/2024

    Associated Project(s): 
    Fleet Replacement Plans

    Morgan, Pete, Shawn, Neil, Sarthak, Stacey, and Quinn met on 8/19/2024 to discuss the current status and next steps for the Fleet Replacement Plan. F&S Transportation & Building Services (TBS) team is working on a fleet audit tool, which is expected to roll out (pilot) by the end of fall 2024 semester. Sarthak, Shawn, and Neil will reach out to Prairie Research Institute (PRI) for another discussion about the Fleet Replacement Plan for their fleet. Following the audit tool's roll out, we will begin reaching out to other units on campus.

  12. iCAP Portal Admin Meeting - August 9, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Permissions fix for items marked Private (for all Private items, see this listing: Content filtered by visibility: Private)
      • Quinn reported that iCAP Moderators had lost View access to items marked Private
      • This likely happened during a module update Michael made a few months ago
      • It has been fixed; let Michael know if any other permissions appear to be incorrect!
    • Archiving projects (see last week's discussion):
      • Show archival status as part of project title (e.g. Sustainability iCAP Portal [ARCHIVED])
        • " [ARCHIVED]" automatically appended to title for Archived projects
        • " [ARCHIVED]" automatically removed from Active projects
      • Hid archived projects from Sub-Projects listing
      • Hid archived projects from Related Projects listing

    Discussion

    • Archiving projects:
      • How do we feel about directly editing the title rather than appending a tag, like we do with Project Status?
        • Pros:
          • Archival status impossible to ignore - it always appears without Michael having to explicitly include it in a particular display
        • Cons:
          • Archival status always appears as part of the title - would there be times we want to display the title without the archival status?
          • Would we like the archival status to display differently, like the Project Status?
        • Decision: the group liked inserting the archival status directly into the project's title. We do not foresee problems with this approach down the road.
      • How do we feel about hiding the archived projects from Sub-projects and Related Projects listings?
        • Cleans up the listings from archived projects
        • Makes it harder to find archived projects in the hierarchy
        • Decision: this look good for now; we can revisit later if needed
    • Bike Fee funding
      • Morgan, Sarthak, Michael, and Stacey DeLorenzo will meet to discuss further
    • SSC Projects
      • SSC Projects management transferring from Codie to Sheri
      • Students will continue adding SSC Projects in earnest in the coming weeks
    • Finding items created by a specific person:
      • Find the person's profile page
      • Click the "Track" link to see all items they've created (won't show things they've updated that were created by someone else)
    • Morgan: after porting info to SSC Projects, what will happen to the iCAP Portal projects which existed solely to capture SSC funding info?
      • Will handle on a case-by-case basis, but most will likely be archived
    • SSC Project reports before 2012
      • SSC did not require reports on recipients' use of funds before about 2012
      • Some groups did proactively provide reports; may reach out to other groups to inquire whether they have reports to share
      • Morgan collected all the older reports she could find and shared them in Box
      • Other reports may have been uploaded to the iCAP Portal; some sleuthing may be required to find them, e.g.:

    TODOs

    • Michael:
      • Implement archival feature on live site (email iCAP Portal mailing list when ready since next meeting is a month away)
      • Finish SSC Project embed
      • Allow more than 3 photos to be seen on SSC Projects - e.g. link to separate image gallery page like iCAP Portal Projects?

  13. iCAP Portal Admin Meeting - July 22, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • SSC interns starting to enter SSC Projects
    • iCAP Teams starting to use Pending Tasks

    Discussion

    • Archiving projects
      • Example using a "Record Status" field with "Active" and "Archived" options
      • Questions:
        • How to display archived projects on associated Project Update & Metric pages:
          • Show project name w/o link? - No, we want people to still be able to reach archived information
          • Show a second listing of "Associated Archived Projects"? - No
          • ✔️ Show archival status next to linked project name?
        • Should we hide archived projects from being listed in other projects' Child/Related Project listings?
          • Yes, for now. We can find a way to make that information available later on if desired.
      • Thoughts:
        • Include "[ARCHIVED]" status in project title most places it's listed
        • Should remove project from most listings to keep information up-to-date, but keep it listed when tied to specific other information, e.g. Project Updates and Metrics (may want to demote it in Metrics may collect many associated archived projects over time)
    • Revisit Bike Fee funding discussion - Morgan recommends sharing broad funding details

    TODOs

    • Michael will keep working on the archived projects feature to show in more depth at next meeting
    • Next meeting needs to be rescheduled; Quinn is on it!

  17. Discussion about reporting Bike Fee funding - June 12, 2024

    Associated Project(s): 
    Sustainability iCAP Portal
    Bicycle Programs and Infrastructure Fee

    Michael McKelvey and Sarthak Prasad met to continue discussing how to report Bike Fee funding in the iCAP Portal.

    Discussion/Decisions

    After much discussion of ways to record and display the Bike Fee funding information, we decided the best course of action may be to not build out this funding tracking feature in the iCAP Portal at all. We may be best served by simply uploading an Excel file with all this information. The latest funding info spreadsheet can be added to the Bicycle Programs and Infrastructure Fee project each year, as well as a Project Update associated with the various impacted projects.

    TODOs

    Discuss this decision with Morgan to see if she agrees with this path forward.

  18. iCAP Portal Admin Meeting - July 3, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Apologies for slowness on the iCAP Portal recently - it's fixed now!
    • SSC Projects
      • Discussions since our last meeting: Discussion about SSC projects in iCAP Portal - June 11, 2024 (Codie, Michael)
      • Codie built out the initial set of SSC Projects for Spring 2023
      • SSC Project embedding for the live site will be ready for testing soon - still ironing out a few things before it's ready for production
      • Question about avoiding document plagiarism: do we have concerns about providing documents that people can download, edit, and try to pass off as legitimate?
    • Places:
      • Fixed a couple Places stuck on Null Island
      • Improved All Places listing and added All Places (Map)
      • Fixed an issue that caused geocoding not to work
        • New Places: enter an address and save - it will automatically get geocoded.
        • Existing Places: select the "Re geocode" checkbox and save to force geo-coding
    • Bike Fee Funding
      • Discussion since our last meeting: Discussion about reporting Bike Fee funding - June 12, 2024 (Sarthak, Michael)
      • Decided not to try to add Bike Fee funding to iCAP Portal at this time - instead, upload an Excel file with the data. That will likely give users a more useful way to view the funding data.
    • Archiving projects:
      • What happens to Project Updates associated with an archived project? What should happen?
        • If one or more active projects are still associated with a Project Update, the Project Update should be visible
        • If no active projects (either 0 projects or only archived projects) are associated with a Project Update, should the Project Update be visible? It's much easier not to hide Project Updates in this situation, so hopefully the answer is 'yes' :-)

    Discussion/Decisions

    • Document plagiarism:
      • The group agreed that if we're going to share documents, there's not much we can do to prevent plagiarism.
      • Only people with certain iCAP Portal permissions can change the official documents on the website, so we're not worried about the official public record - all a malicious user can do is edit a file on their own computer and try to pass it off as legitimate.
      • Sharing documents as images would have accessibility concerns
      • Trying to share documents as view-only would provide minimal protection; it would only require slightly more manual labor to recreate a letterhead than to download and edit an existing document
    • Archiving projects:
      • Using the Published checkbox is probably not the right solution, since we want to allow Archived projects to be publicly visible, just not by default in certain listings
      • Investigate another approach, possibly more like the Public/Private option already in use
    • Bike Fee:
      • Morgan advocates for sharing the Bike Fee info directly on the iCAP Portal rather than a simple Excel file
      • We can probably share Bike Fee info at a much broader level than we were thinking, so it's not too onerous to enter

    TODOs

    • SSC Projects:
      • Finish SSC Project embed
      • Allow more than 3 photos to be seen - e.g. link to separate image gallery page like iCAP Portal Projects?

  19. Update from Thurman

    Associated Project(s): 
    Food Purchases from Local Sources

    Below is an update from Thurman Etchison on the Food Purchases from Local Sources project:

    Work is always being done on this but we are nowhere our goal. It is hard to quantify as our prime vendor does not provide info on this.

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