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Projects Updates for key objective: No name

  1. Update from 8/19/2024

    Associated Project(s): 
    Fleet Replacement Plans

    Morgan, Pete, Shawn, Neil, Sarthak, Stacey, and Quinn met on 8/19/2024 to discuss the current status and next steps for the Fleet Replacement Plan. F&S Transportation & Building Services (TBS) team is working on a fleet audit tool, which is expected to roll out (pilot) by the end of fall 2024 semester. Sarthak, Shawn, and Neil will reach out to Prairie Research Institute (PRI) for another discussion about the Fleet Replacement Plan for their fleet. Following the audit tool's roll out, we will begin reaching out to other units on campus.

  2. iCAP Portal Admin Meeting - August 9, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Permissions fix for items marked Private (for all Private items, see this listing: Content filtered by visibility: Private)
      • Quinn reported that iCAP Moderators had lost View access to items marked Private
      • This likely happened during a module update Michael made a few months ago
      • It has been fixed; let Michael know if any other permissions appear to be incorrect!
    • Archiving projects (see last week's discussion):
      • Show archival status as part of project title (e.g. Sustainability iCAP Portal [ARCHIVED])
        • " [ARCHIVED]" automatically appended to title for Archived projects
        • " [ARCHIVED]" automatically removed from Active projects
      • Hid archived projects from Sub-Projects listing
      • Hid archived projects from Related Projects listing

    Discussion

    • Archiving projects:
      • How do we feel about directly editing the title rather than appending a tag, like we do with Project Status?
        • Pros:
          • Archival status impossible to ignore - it always appears without Michael having to explicitly include it in a particular display
        • Cons:
          • Archival status always appears as part of the title - would there be times we want to display the title without the archival status?
          • Would we like the archival status to display differently, like the Project Status?
        • Decision: the group liked inserting the archival status directly into the project's title. We do not foresee problems with this approach down the road.
      • How do we feel about hiding the archived projects from Sub-projects and Related Projects listings?
        • Cleans up the listings from archived projects
        • Makes it harder to find archived projects in the hierarchy
        • Decision: this look good for now; we can revisit later if needed
    • Bike Fee funding
      • Morgan, Sarthak, Michael, and Stacey DeLorenzo will meet to discuss further
    • SSC Projects
      • SSC Projects management transferring from Codie to Sheri
      • Students will continue adding SSC Projects in earnest in the coming weeks
    • Finding items created by a specific person:
      • Find the person's profile page
      • Click the "Track" link to see all items they've created (won't show things they've updated that were created by someone else)
    • Morgan: after porting info to SSC Projects, what will happen to the iCAP Portal projects which existed solely to capture SSC funding info?
      • Will handle on a case-by-case basis, but most will likely be archived
    • SSC Project reports before 2012
      • SSC did not require reports on recipients' use of funds before about 2012
      • Some groups did proactively provide reports; may reach out to other groups to inquire whether they have reports to share
      • Morgan collected all the older reports she could find and shared them in Box
      • Other reports may have been uploaded to the iCAP Portal; some sleuthing may be required to find them, e.g.:

    TODOs

    • Michael:
      • Implement archival feature on live site (email iCAP Portal mailing list when ready since next meeting is a month away)
      • Finish SSC Project embed
      • Allow more than 3 photos to be seen on SSC Projects - e.g. link to separate image gallery page like iCAP Portal Projects?

  3. iCAP Portal Admin Meeting - July 22, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • SSC interns starting to enter SSC Projects
    • iCAP Teams starting to use Pending Tasks

    Discussion

    • Archiving projects
      • Example using a "Record Status" field with "Active" and "Archived" options
      • Questions:
        • How to display archived projects on associated Project Update & Metric pages:
          • Show project name w/o link? - No, we want people to still be able to reach archived information
          • Show a second listing of "Associated Archived Projects"? - No
          • ✔️ Show archival status next to linked project name?
        • Should we hide archived projects from being listed in other projects' Child/Related Project listings?
          • Yes, for now. We can find a way to make that information available later on if desired.
      • Thoughts:
        • Include "[ARCHIVED]" status in project title most places it's listed
        • Should remove project from most listings to keep information up-to-date, but keep it listed when tied to specific other information, e.g. Project Updates and Metrics (may want to demote it in Metrics may collect many associated archived projects over time)
    • Revisit Bike Fee funding discussion - Morgan recommends sharing broad funding details

    TODOs

    • Michael will keep working on the archived projects feature to show in more depth at next meeting
    • Next meeting needs to be rescheduled; Quinn is on it!

  7. Discussion about reporting Bike Fee funding - June 12, 2024

    Associated Project(s): 
    Sustainability iCAP Portal
    Bicycle Programs and Infrastructure Fee

    Michael McKelvey and Sarthak Prasad met to continue discussing how to report Bike Fee funding in the iCAP Portal.

    Discussion/Decisions

    After much discussion of ways to record and display the Bike Fee funding information, we decided the best course of action may be to not build out this funding tracking feature in the iCAP Portal at all. We may be best served by simply uploading an Excel file with all this information. The latest funding info spreadsheet can be added to the Bicycle Programs and Infrastructure Fee project each year, as well as a Project Update associated with the various impacted projects.

    TODOs

    Discuss this decision with Morgan to see if she agrees with this path forward.

  8. iCAP Portal Admin Meeting - July 3, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Apologies for slowness on the iCAP Portal recently - it's fixed now!
    • SSC Projects
      • Discussions since our last meeting: Discussion about SSC projects in iCAP Portal - June 11, 2024 (Codie, Michael)
      • Codie built out the initial set of SSC Projects for Spring 2023
      • SSC Project embedding for the live site will be ready for testing soon - still ironing out a few things before it's ready for production
      • Question about avoiding document plagiarism: do we have concerns about providing documents that people can download, edit, and try to pass off as legitimate?
    • Places:
      • Fixed a couple Places stuck on Null Island
      • Improved All Places listing and added All Places (Map)
      • Fixed an issue that caused geocoding not to work
        • New Places: enter an address and save - it will automatically get geocoded.
        • Existing Places: select the "Re geocode" checkbox and save to force geo-coding
    • Bike Fee Funding
      • Discussion since our last meeting: Discussion about reporting Bike Fee funding - June 12, 2024 (Sarthak, Michael)
      • Decided not to try to add Bike Fee funding to iCAP Portal at this time - instead, upload an Excel file with the data. That will likely give users a more useful way to view the funding data.
    • Archiving projects:
      • What happens to Project Updates associated with an archived project? What should happen?
        • If one or more active projects are still associated with a Project Update, the Project Update should be visible
        • If no active projects (either 0 projects or only archived projects) are associated with a Project Update, should the Project Update be visible? It's much easier not to hide Project Updates in this situation, so hopefully the answer is 'yes' :-)

    Discussion/Decisions

    • Document plagiarism:
      • The group agreed that if we're going to share documents, there's not much we can do to prevent plagiarism.
      • Only people with certain iCAP Portal permissions can change the official documents on the website, so we're not worried about the official public record - all a malicious user can do is edit a file on their own computer and try to pass it off as legitimate.
      • Sharing documents as images would have accessibility concerns
      • Trying to share documents as view-only would provide minimal protection; it would only require slightly more manual labor to recreate a letterhead than to download and edit an existing document
    • Archiving projects:
      • Using the Published checkbox is probably not the right solution, since we want to allow Archived projects to be publicly visible, just not by default in certain listings
      • Investigate another approach, possibly more like the Public/Private option already in use
    • Bike Fee:
      • Morgan advocates for sharing the Bike Fee info directly on the iCAP Portal rather than a simple Excel file
      • We can probably share Bike Fee info at a much broader level than we were thinking, so it's not too onerous to enter

    TODOs

    • SSC Projects:
      • Finish SSC Project embed
      • Allow more than 3 photos to be seen - e.g. link to separate image gallery page like iCAP Portal Projects?

  9. Update from Thurman

    Associated Project(s): 
    Food Purchases from Local Sources

    Below is an update from Thurman Etchison on the Food Purchases from Local Sources project:

    Work is always being done on this but we are nowhere our goal. It is hard to quantify as our prime vendor does not provide info on this.

  13. Update from Eric

    Associated Project(s): 
    Green Jobs

    Below is an update from Eric Green: 

     

    The Green Career Forum was hosted on February 27 this year and had 9 companies and over 100 students in attendance. There is likely to be another event hosted in the Spring of 2025 with the help of the Career Center. 

  14. Update from Eric

    Associated Project(s): 
    Broaden Sustainability Education

    Below is an update from Eric Green:

     

    We plan to have some educational pieces included in the sustainability literacy asessment being sent out this summer. The team has investigated and abandoned the idea of creating an ACE-IT/FYCARE type program as well as integration into the 100/101 courses. However, the sustainability gen. ed. should also help with this objective.

     

  15. Update from Betsy

    Associated Project(s): 
    Rainwater Management Plans

    Below is an update from Betsy Richardson:

    I am not on the icap resilience team committee however when the Farnsworth consultant is ready to share information with the surrounding cities MS4 leaders I will invite the consultant to the quarterly MS4 stormwater meeting (tentatively this fall or winter). I will also invite someone from the icap resilience team to the meeting, if anyone on this email knows the correct resilience team contact, please let me know. The city of Champaign, Urbana and the village of Savoy already have stormwater master plans so our hope from this collaboration is to share information and to attempt to align some of our stormwater goals.

  16. iCAP history

    Associated Project(s): 
    iCAP 2025
    2015 Illinois Climate Action Plan (2015 iCAP) [ARCHIVED]
    iCAP 2020: Illinois Climate Action Plan
    Illinois: A Climate Action Plan (2010 iCAP) [ARCHIVED]
    • The University of Illinois Urbana-Champaign formally committed to sustainability in February 2008, when Chancellor Richard Herman signed the American College and University Presidents’ Climate Commitment with Second Nature, pledging to be carbon neutral by 2050. 
    • Illinois was the first Big Ten university to submit a climate action plan to Second Nature. The 2010 iCAP was approved by Interim Chancellor Robert Easter on May 10, 2010.
    • The iCAP Portal was established in May 2012 to track and share updates on campus sustainability progress.
    • Chancellor Phyllis Wise approved the Formal Procedures for Campus Sustainability in June 2014, creating the Sustainability Working Advisory Teams (iCAP Topical Teams) and the iCAP Working Group.
    • Interim Chancellor Barbara Wilson approved the 2015 iCAP and signed the Resilience Commitment with Second Nature.  Second Nature renamed the American College and University Presidents’ Climate commitment as the Carbon Commitment. As a signatory to both commitments, this campus is a signatory to the “Climate Leadership Commitments” at Second Nature.
    • The current version, iCAP 2020, was signed by Chancellor Robert R. Jones.  It includes 56 specific SMART (specific, measurable, achievable, relevant, and time-based) objectives, organized into eight themes: Energy, Transportation, Land & Water, Zero Waste, Education, Engagement, Resilience, and Implementation. The latest updates on this effort are listed above, from the iCAP Portal project updates available at the iCAP page on the Insititute for Sustainability, Energy, & Environment (iSEE) website.
    • The next iCAP will be released in Fall 2025.

  20. 05/13/24 Update

    Associated Project(s): 
    Increase Recycling Rates

    We are using the blue bags in all the buildings. That is the expectation but it is possible a few here and there use black bags in containers as we had some complaints on the size didn’t fit.  

    Thanks 

    Mark Kuehl

     

    Hi Mark,


    Do you know what the status of the colored bag transition is across the residence halls? E.g., how many have transitioned so far?

    Thank you,
    Daphne

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