Bring your bicycle to Alma Mater Plaza or the Hallene Gateway (Illinois Street and Lincoln Avenue) on Thursday, October 3 from 4 p.m. to 7 p.m. for the free installation of bicycle light sets. Light the Night strives to improve the visibility of bicyclists in Champaign-Urbana and provide general bike safety information. Free, on-site bicycle registration will also be available. October 3, 4–7 pm

Sarthak Prasad • Facilities & Services

Light the Night 2019 – Bicycle Lights Giveaway

Sarthak Prasad organized another meeting to discuss the current status of the final preparation, one week prior to the event. See attached the meeting notes.

MTD's marketing team created the LTN 2019 Facebook Page: https://www.facebook.com/events/911318152576958/

Sarthak Prasad posted this link as an event on Bike at Illinois: Light the Night 2019

See the project update on LTN Volunteer Sign Up.

See the meeting notes from the first group meeting for LTN 2019.

Barry Israletwitz from The Bike Project created a LTN 2019 signup page: https://docs.google.com/spreadsheets/d/1T6r2OCt4wS66DzkYOO6M7mXE-iDp38DTFhVj2RreR6c/edit?usp=sharing

Sarthak Prasad posted this link as an event on Bike at Illinois: Light the Night 2019 - Volunteer Opportunity

See the meeting notes from the first group meeting for LTN 2019.

See attached the quote sent by TBP for the Torch Blinking Bike Lights for University of Illinois' share.

See the Invoice contact information for the University of Illinois.

On August 26th, Sarthak Prasad sent the information needed to set up the Purchasing Orders (POs) for MTD and TBP to purchase the lights for the event. he also sent the contact information to use for Quote and Invoice.

See the meeting notes from the first group meeting for LTN 2019.

See the bike lights purchasing agreement here.

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Hi Barry and Evan,

I will get a PO set up for TBP and MTD, and then I can send them to you.  The invoice we receive needs to not include a date before the date of the PO.

The best process for us is:

1. F&S sets up a Work Order (links the costs to a campus account #).
2. TBP and MTD give us an official quote, good for 30 days.
   1. It should describe the item, quantity, and price
   2. It should include the remittance address.
3. F&S sets up a PO based on the quote, which I will request.
4. TBP and MTD receive the PO, or we tell you the PO #, and TBP and MTD order the lights.
5. When the lights are received, TBP and MTD need to send the invoice to my attention (emailing a PDF will work; copy Morgan and Stacey).
6. F&S marks them as “received” in our ordering system, and then UPAY will process the check.

We will need the quote to be sent to us before you place the orders. Please send it to Morgan’s attention, and copy me and Stacey.  For the basic info you requested:

Agency Name – University of Illinois at Urbana-Champaign

Department Name (or Individual) – Facilities & Services Sustainability, Attn: Morgan White

Postal Mail Address- 1501 S. Oak Street, Champaign, IL 61820

Thanks,

Sarthak

Sarthak Prasad

Sustainability and TDM Specialist

Facilities & Services

University of Illinois at Urbana-Champaign

Followig a lengthy email exchange between Morgan and Cynthia, they decided that the University of Illinois will be taking command of the overall organizing for Light the Night (LTN).

See the meeting notes from the first group meeting for LTN 2019.

The University of Illinois at Urbana-Champaign, City of Champaign, City of Urbana, and MTD agreed to contribute $1,500 each to purchase bicycle lights for Light the Night event.

On July 25, 2019, Morgan White confirmed that Sarthak Prasad will be the primary contact for Light the Night for F&S.

All, Big but also kind of micro news is that there’s been a noticeable uptick in donations here at the Bike Center. While I’d love to attribute that to our awesome Bike Abandonment Prevention program, it’s really just been local community members who’re cleaning out their garages--most prominently two white bearded men, not the graduating seniors that we’re hoping to attract.

But that’s a good segue into what our Bike Abandonment Prevention is trying to do: reduce and abate the number of abandoned bikes left by students leaving campus around this time of year. In turn we hope Parking will have to collect fewer bikes that’ll end up in our hands in the end anyway. We’ve got signage and a bike rack set up outside the Bike Center to allow students to donate their bikes and, to incentivize the donation,  in return they can get a water bottle (but the water bottles are only available during open hours). We’ll track how many students are donating and obviously won’t be turning away community donations. There’s already been a social media push and advertising done by Campus Rec to help promote and get the word out!
We’ve got our Fix-a-Flat class this Friday and of course Bike To Work Day on Wednesday. The weather isn’t looking great but we’ll get the dedicated folks come through, I’m sure. Jeff Yockey dropped off the BTWD shirt last week and we’ve been hanging it by the register to showcase the event. Over the upcoming weekend we’ve got our Bike Rodeo event which will also double as a drop-off spot for the Bike Abandonment Prevention program. May is looking busy but it is Bike Month!

Numbers:

Visitors: 73
Sales: $812.50
Memberships: 6 for $180
Bikes (refurb): 3 for $500

Thanks!

• Jake Benjamin
  Campus Bike Center Manager