The work order was approved (WO #10813200) to place 7 tables, 15 chairs, 2 Hand sanitizer stations, 2 recycling bins for each of the following three locations:
The Lawn Signs were approved by Kristin McMurray on September 1, 2020. The Lawn Signs will be placed at 15 pre-determined locations on-campus from September 17th to September 24th (removed right after the event).
The work order was approved to create the Lawn Signs on August 31, 2020 (WO #10811551).
Please see attached the Safety Plan and the Warning & Waiver form.
Sarthak requested a Purchase Order (PO) following receiving the quote from MTD. The PO was approved for MTD on August 27, 2020.
See the Quote from MTD to purchase silicone strap bike lights.
Sarthak Prasad created a Google Form for Volunteer Sign-up: https://docs.google.com/forms/d/e/1FAIpQLScoeC0SIzv_HbeZWAv4v8McLBygkWepQEVRcE4du9_jfBsAyQ/viewform
Bike at Illinois events listing: Light the Night 2020 - Volunteer sign up
See attached the quote sent by MTD for the Silicone Strap Bike Lights for University of Illinois' share for Light the Night 2020.
Alana Harris confirmed that "We (Campus Rec) have approval to be an outdoor site for the event."
Meeting attended by representatives from: F&S, CBC, MTD, CCRPC, and CCB.
We confirmed that Campus Bike Center could be the third location for Light the Night this year. Sarthak Prasad will confirm with Jake and Alana.
Cynthia Hoyle will send a quote to Sarthak Prasad. Cynthia will also send a draft of the Safety Plan and Warning and Waiver Form for COVID-19.
Sarthak Prasad will work on creating a sign up form for volunteers. He will also work on getting work orders for tables and chairs, and to request a PO. MTD can provide some masks, gloves, and hand sanitizers. Stacey will check if Public Functions can provide hand sanitizers and water for volunteers.
Sarthak will also work on lawn signs and digital signage. List of avenues used to promote Light the Night 2019 will be used as a reference for promoting the Volunteer opportunity and the Distribution event.
The next meeting will be held in two weeks.
During this meeting, it was decided that we will be moving forward with the mass install of silicone strap lights. MTD will purchase these lights, since the cost is same as last year. We can get 1250 light sets for $6000.
As discussed in the last meeting, TBP will not participate in this event.
UIUC, MTD, Urbana, and Champaign confirmed that they will be providing funds for this year's Light the Night - $1500 each.
City of Urbana and City of Champaign will not participate in organzing, planning, or participation in a mass install event. So, they will not be involved in any of the future meetings. If for some reason, the mass distribution event does not take place, Urbana and Champaign will work on the Plan B.
MTD, CCRPC, and Chanpaign County Bikes confirmed that they will participate in the event. MTD will work on a Safety Plan that will be presented to the CU-Public Health District and the Executive Steering Committee at the University of Illinois for approval. There will also be a Warning and Waiver form that all volunteers must agree to.
Next meeting will be scheduled next week.
University of Illinois organized a meeting for all participating units - F&S, CBC, Urbana, Champaign, MTD, CCRPC, TBP, and CCB. Please see attached the notes from our meeting.
Following the Light the Night 2020 - Initial Planning Meeting, it was decided that this year we will install the silicone strap lights only. Evan Alvarez and/or Cyhtia Hoyle will purchase the lights and send the quote with the share to each funding agency.
The Bike Month Planning team met on January 14th, 2020. We discussed the Roles & Responsibilities and the Weekly Tasks list for the Bike Month. Please see attched the Weekly Tasks list for the planning team.
Please see attached the list of avenues used to promote Light the Night event.
UPTV coverage of Light the Night event, featuring Barry Isralewitz and Sarthak Prasad
Jennifer Carson from McKinley Health Center provided 400 (200 each for two locations) reflective orange slap bands for the Light the Night event that have imprinted on them our 24/7 Dial-A-Nurse. These are great for being seen in the evening hours.
Jen dropped them off in Sarthak's office at 9 am on October 3.
All, Abbreviated week for me as I was out of town Thursday and Friday. I’ll check in with my staff this week and see how things went in my absence.
There are 6 bikes on the outside rack from this weekend but unfortunately one or two are locked up as if it’s a regular bike rack. Whoops!
This week will be busy as we have Light The Night on Thursday and our second Fix-a-Flat class on Friday. I’ll be talking up the F-a-F class incessantly this week in hopes of increasing participation numbers. For LTN I’ll be splitting my staff up between the shop and the event for the time that they overlap.
We have been oscillating back and forth between allowing for Free Visits and not depending on how busy we are and how well-staffed we are at that time. So that points to things getting a little calmer (thankfully). Addressing the burnout my staff and I feel during these very busy beginning months will be a task for the winter.
Moving all the kids bikes over to Salt & Light didn’t end up happening last week so I’ll shoot for getting those out this week. It’ll help with clearing everything out for our move. Exciting times!
The numbers:
Visitors: 96
Sales: $1,242.50
Memberships: 16 for $480
Bikes (refurb): 2 for $225
Bikes (B-a-B): 1 for $57
Tires/tubes: 20 for $92
Thanks!
Jacob Benjamin
Manager, Campus Bike Center
Bring your bicycle to Alma Mater Plaza or the Hallene Gateway (Illinois Street and Lincoln Avenue) on Thursday, October 3 from 4 p.m. to 7 p.m. for the free installation of bicycle light sets. Light the Night strives to improve the visibility of bicyclists in Champaign-Urbana and provide general bike safety information. Free, on-site bicycle registration will also be available. October 3, 4–7 pm
Sarthak Prasad • Facilities & Services
Information on Light the Night was approved to be posted in eWeek (for faculty and staff), iNews (for Undergraduates), iSEE, and ISSS Newsletters.
Sarthak Prasad organized another meeting to discuss the current status of the final preparation, one week prior to the event. See attached the meeting notes.
Jake Benjamin received the Torch Blinking Bike Lights on September 18, 2019.
Barry confirmed the times for Volunteer training and Light Assembly.
See Quote from TBP to purchase Torch Blinking bike lights
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Optional training sessions:
There will be two chances to go to a short training session for those who haven't participated before, those who want a refresher, or those who want to practice with this year's models of lights:
- Mon., Sept. 23, 2019, 6:00 pm--6:45 pm, at the Downtown Urbana Bike Project, 202 S. Broadway, Urbana, IL. (enter via south side basement door).
- Thu., Oct. 3, 2019, 3:00 pm--3:45 pm, at Alma Mater (SE corner of Green St. and Wright, Urbana, IL)
We will run a light-assembly / battery-install event (plus a second if needed) to get lights ready in advance:
- Mon., Sept. 23, 2019, 7:00 pm--9:00 pm. Downtown Urbana Bike Project, 202 S. Broadway, Urbana, IL. (enter via south side basement door)
- Possible second session: TBA
