Attended By - Aaron Lewis, Matt Brown, Jessica Hauseman, Shawn Patterson, Sarthak

• Base line for the initial cost -
  
  • What we have been spending
  • Idling times
  • Fueling
• Who needs vehicles and why?
  
  • Evaluating what type of vehicles
  • Want to have 15 year replacement - age of bicycle - overall body condition starts to be an issue
    
    • Current replacement cycle is about 20 years
• Where we can, we buy smaller vehicles than bigger trucks
• Have you identified - who is going to be the primary contact
  
  • Matt will be the primary contact
  • Aaron and Jess are very highly involved

• How many vehicles -
  
  • Dining
  • IT shared services
  • BSWs
  • Maintenance
    
    • Subdivision of trade groups
• Spreadsheet includes - all vehicles
  
  • Jess will send it to me
• Sarthak will draft a plan for Housing based on previous meetings.

Pngs of the digital signs are attached below. Departmental screens will post the Bike to Work Day sign until Wednesday, September 10, 2025 and the Light the Night sign until Tuesday, September 16, 2025.

August 2025 photos of the Florida Orchard Prairie have been added to the box folder.

Email from Phillip Krein:

I wanted to update you on our EV charge infrastructure project. Tim Abrahamson supported us today from about 12:30pm to 2pm to gather circuit information in parking structures C10, C7, and B4. I owe Mike Brown an updated design report for our next-generation boxes, and of course we will not mount any new units until all is approved and Dave can inspect the setups. In the meantime, we learned the following:

In lot C10, four of our boxes can be supported without changes. The most likely plans place one each at the east and west columns on Level 2 and one each on those columns on Level 3.

In lot C7, it appears that five boxes can be supported.

In lot B4, we have chosen about all that are available (six units are in place).

For Krannert, there is one signed space where a unit can be mounted.

In F29 (the fire station and parking), it appears that four units can be supported, including three existing signed spaces.

In lot E15, there are NO receptacles that do not interfere with a walking path or equipment access path, so no units can be mounted there.

The total, including those in place, is 20 units. We are preparing 30 new units. I do have some plans for a few of them.

Philip Krein

We did observe that nearly all of these structures have potential for additional receptacle circuits, but this would require a project with wire pulls and infrastructure changes. Since we are talking about 120 V receptacles, such a project is routine, but obviously not trivial to set up and fund.

Registration for CU Bike to Work Day 2025

The results of the Campus Transportation Survey conducted earlier this spring have been analyzed to find the mode share of students and faculty/staff on their commute from residence to campus. The findings are detailed below:

• Of the 272 student respondents:
  • 35% take the bus
  • 8% drive alone
  • 21% bike
  • 33% walk/roll
  • 1% carpool/vanpool
  • 1% use other micromobility devices
• Of the 524 faculty/staff respondents:
  • 10% take the bus
  • 71% drive alone
  • 2% are dropped off
  • 9% bike
  • 5% walk/roll
  • 3% carpool/vanpool

Today, Sarthak met with a technical support staff from Eco-Counter to diagnose and address several malfunctioning counters around campus. They found the following:

• Wright St and Healey St East Side
  • Problem: Flashing red light, counter could not detect sensors, corrosion on one of the connections between logger and sensors
  • Analysis: Corrosion caused a short circuit that depleted external battery and impacted logger's internal battery
  • Recommendation: Replace system with MULTI Evo post
• First and Windsor
  • Problem: pedestrian counter counting randomly
  • Analysis: Electromagnetic interference or issue with sensor
  • Recommendation: Wrap sensor in aluminium foil to mitigate interference. Inspect sensor and replace if needed
• Illini Uninon North Side
  • Problem: bicycle counter not counting
  • Solution: Adjusted settings of bicycle counter to resolve this issue
• Main Quad East - Bevier Hall
  • Problem: pedestrian counter was counting erratically and counting ghosts
  • Analysis: Nearby vegetation and spiderweb inside counter was moving in front of sensor and causing false counts
  • Recommendation: monitor counts to see if they have returned to normal

Phase 4, bicycle retrieval, of the abandoned bicycles project will begin soon. Individuals whose bicycle has been impounded during the summer round-up and who wish to retrieve their bike will be able to do so at the Campus Bike Center. In order to do so, information identifying your bicycle (e.g. where it was parked, color, registration number) must be provided to bike@illinois.edu and a $40 impound fee must be paid upon pick up.

Attached is Veo bike share data for July 2025.

Attached is the link to an email from Geothermal Urbana-Champaign:

Geo Power Hour Tomorrow

Not as busy as expecting but that gave us some time to fix up more bikes. We’re currently at capacity in the front lobby area and rearranged things in the back to accommodate some of the For Sale bikes back there.

Got a count of the incoming collection of abandoned bikes, so once those are released to us, we’ll have a good plan for how to handle the influx.

Interviewing for a couple positions and waiting to hear back from a few returning staff this week. And, of course, turning out bikes for the rush.

The numbers:

Visitors: 11
Sales: $179.50
Memberships: 3 for $90
Tires/tubes: 8 for $44

Professor Yun Yi provided the list of buildings that the class has modeled for energy use in the past:

Here’s the list of campus buildings we’ve modeled for energy use. I’ve shared it with F&S. Over the past two years, we focused more on buildings with detailed HVAC systems, which allowed us to calibrate the models with actual usage data—specifically buildings 1 through 4.

1. BEVIER HALL
2. ALLEN HALL
3. Newmark
4. CIF
5. Children’s Research Center
6. Speech and Hearing Building
7. Personal Services Building
8. Bruce D. Nesbitt African American Cultural Center
9. Temple Hoyne Buell Hall
10. Labor & Employment Relations (LER)Harker Hall
11. Student Services Building
12. Irwin Center for Doctoral Study
13. Wassaja Hall
14. Ceramics Building
15. Architecture Annex
16. Uni High

Best

Yun

The Bike Month Planning Team met today to discuss updates and progress for Bike to Work Day and Light the Night. The team went over design for the Bike to Work Day T-Shirt and provided feedback. 

See attached the meeting agenda.

The EPA Rainworks challenge has been canceled for 2025 and the foreseeable future.

Work Order (11267459) and Purchase Order (P2896014) were created to purchase bike lights for Light the Night. These lights were picked up from MTD and are now with F&S as of 8/7/2025.

University Housing has agreed to provide refreshments for 2025 Bike to Work Day participants. At this time, there are 7 confirmed welcome stations where refreshments will be provided. 

Attached are the full report and executive summary of the Campus Building Waste Characterization & Opportunity Assessment conducted by the ISTC.

Campus Building Waste Characterization & Opportunity Assessment Full Report

Based on feedback from volunteers, the National Soybean Research Center (NSRC) welcome station will be consolidated with the nearby Campus Rec Center East (CRCE). This will provide more volunteers at the CRCE location which is one of the busiest stations. 

The SSC funded project "Campus Lumber Project", made a major step forward today with the arrival of the battery operated Wood Mizer sawmill at the Race and Windsor forestry plot today. The sawmill is being stored in an open structure which will protect it from rain and harsh weather. Space inside the sawmill will be cleared, and leveled with gravel to accommodate the mill and its operations. 

See attached a few photos of the sawmill upon its delivery.