The Greener Campus Program would like to recognize the most recent events certified under the Green Event Certification Program.

These events include:

- Office of the Provost's Student Success Symposium; hosted February 8th, 2024 

- Office of the Provost's Celebration of Academic Excellence; hosted February 20th, 2024 

- Sustainable Aviation Fuel Workshop; hosted February 23rd, 2024

Congratulations and keep up the great work! 

Miriam Keep, Codie Sterner, and Michael McKelvey met to discuss the status of embedding projects from the iCAP Portal on the SSC website.

Discussion items:

• Michael shared a demo of SSC project embedding (TEST site) which includes a map which responds to filters.
• Codie suggested adding the following SSC-specific fields to projects:
  • (SSC) Project Lead
  • (SSC) Project Lead Email
  • (SSC) Financial Advisor (all)
  • (SSC) Financial Advisor Email
  • (SSC) Project Advisor (only applicable to student-led projects)
  • (SSC) Project Advisor Email
  • (SSC) Team Members (unlimited plain text fields, just like in Contacts tab)
• Change SSC tab title to: SSC Specifics
• Project Funding discussion:
  • Prefer to separate out the 2 funding sources (SCEF, CETF) - perhaps instead of one "Funding Source" in iCAP Portal for SSC, could have 2 - one for each fund. Funding Type in the Funding Details could be a way to group together all SSC funding regardless of source (?)
  • When SSC funds a project, each semester needs to be reported separately, which is a different structure from how "projects" are represented in the iCAP Portal. For one-off funding, this isn't a problem, but sometimes (~5%?) SSC funds projects multiple times, which would require creating multiple Projects in the iCAP Portal to record SSC info about what the iCAP Portal would consider a single "project." How do we handle this? Some potential options include:
    • Always create a sub-project for each semester of SSC funding related to a project (lots of "extra" projects in the iCAP Portal created only to record SSC funding info). Projects created explicitly for SSC which don't have a more logical parent could go potentially go under the SSC project.
    • Use the Project Funding system in the iCAP Portal to record information by semester. The "Project Funding" content type is meant to act as a bridge between Funding Sources and Funding Details, so it might be the right place to store this information.
    • Create a new content type specifically for SSC projects. Perhaps use Metrics as a template? Not sure if there's an advantage to this over repurposing the Project Funding system, except this would be a single-purpose system built specifically for SSC, so it might be more streamlined.
  • Michael and Codie plan to meet March 22 to continue the discussion.

Michael McKelvey, Miriam Keep, and Morgan White have a meeting scheduled on Friday, March 22 to discuss how to structure Recommendations, probably by diagramming on a whiteboard. In the meantime, Michael and Miriam met briefly to discuss iCAP Recommendations while the discussion at last Friday's meeting is still somewhat fresh. Our takeaways:

• Perhaps we shouldn't use Project Updates after all, but should pattern the new Recommendations feature after Metrics:
  • A Recommendation is associated with a project and contains some additional general information
  • A Recommendation can have many "tracking" updates including at least a status and some notes
  • This would mean that each tracking record for a Recommendation wouldn't automatically generate a Project Update. Is that ok?
• We also discussed using the iCAP Portal for the Recommendation workflow. We're not sure whether that would reduce complexity or increase it. Further discussion is warranted. Sample project updates with initial recommendation form attached:
  • Energy010 Establishment of a Clean Energy Plan Conference Committee - Submitted
  • Edu009 - Updating College of Business Course Descriptions - Submitted

We look forward to diagramming this out on a whiteboard in Morgan's office!

Agenda

• Homemade caramels!
• Update: Miriam Keep, Sarthak Prasad, Christina Tran, and Michael McKelvey met to discuss a proposed structure for updating iCAP recommendations: Discussion about updating iCAP recommendations - February 21, 2024
• Lots of back-end updates/upgrades over the past couple weeks - Michael's been testing and retesting to try to catch any incompatibilities with the new updates, and so far things are looking good. Let him know if you encounter any issues!
  • One update of note: the module that creates automatic redirects when titles change has gotten smarter, so those infinite loops should be a thing of the past!
• Google Analytics reporting

Discussion/Decisions:

• Project Updates:
  • Add field "To Do Item(s)" at top of Tasks section
    • Show field in Pending Tasks listing?
    • Q: who should be able to view the content of this field? Other task-related fields are restricted to iCAP Admins & iCAP Moderators, but if you want to assign a task to a non-admin or non-moderator, they'll need to be able to view this task field (and the other fields) in order to view the task. Should we expand the scope of who can view task-related fields? At least add iCAP Clerks, or perhaps even all logged in users?
  • Q: Also add field for tagging iCAP Portal user(s) as responsible party for tracking tasks and updating when they're completed? (note: separate from "Assigned To" field which allows free editing and doesn't associate with user accounts
    • What should this field be called?
    • Should it allow multiple people to be entered?
    • Add a My Tasks page where logged in users can view all tasks assigned to them. Also show tasks they've assigned?
    • Started work on this on test site: Michael's test task
• Pending Tasks list:
  • ✔️Change Title column to "Project Update"
• Recommendations:
  • May not need to allow a Project to "subscribe" to Recommendations:
    • Recommendation has associated Project (allow multiple, but typically only enter one)
    • Project page shows all Recommendations pointing to this project (possibly instead of a project being able to "subscribe" to recommendations)
    • iWG project: instead of showing all the recommendations, provide a link to the page showing the recommendations
  • Recommendation add/edit form could be used to receive suggestions for new recommendations
  • Need to discuss further - Morgan, Miriam, and Michael will meet next week to discuss & diagram out on a whiteboard

RailSplitter Wind Farm provided the February 2024 Buyer's Share amounts by the hour, totaling 2,425.1 Megawatt hours.

The February 2024 Buyer's Share Report is attached below.

The Land & Water iCAP team met on Teams from 1-2 PM on Friday, March 91st. Meeting minutes are attached.

The Education iCAP team met on Teams from 1-2 PM on Thursday, February 29th. Meeting minutes are attached

From: Hulse, Daphne <dlhulse2@illinois.edu>
Sent: Tuesday, January 23, 2024 3:59 PM
To: Kuehl, Mark A <mkuehl@illinois.edu>
Subject: Lithium ion battery from vacuums at Housing?

Hi Mark,

Last semester when I came by LAR/Allen to do a tour of the recycling system there (during which we discussed the blue bag transition), one of the staff mentioned that there are a particular type of vacuums used that utilize lithium ion batteries, that then must be discarded.

Would it be possible to get a specific URL link or photo of what the vacuum / batteries look like? We may have found a vendor willing to responsibility dispose of these (recycle them).

Thank you,
Daphne

DAPHNE HULSE (she/her)
Zero Waste Coordinator
Facilities & Services | University of Illinois Urbana-Champaign
+1 (217) 333-7550 | dlhulse2@illinois.edu

https://fs.illinois.edu/zero-waste
 

“If it cannot be reduced, reused, repaired, rebuilt, refurbished, resold, recycled, or composted, then it should be restricted, redesigned, or removed from production.” – Pete Seeger

On Jan 23, 2024 4:01 PM, "Kuehl, Mark A" <mkuehl@illinois.edu> wrote:

Oly,

I believe Daphne is talking about the zoom batteries. Can you provide a picture of the batteries for her?

Thanks,

MARK A KUEHL
Assistant Director for Housing Building Services
 
University Housing │ Student Affairs │ University of Illinois at Urbana-Champaign
6A LAR │ 1005 S.Lincoln | M/C 030 │ Urbana, IL 61801
217.300.4590│ mkuehl@illinois.edu

www.housing.illinois.edu
 
                 



Under the Illinois Freedom of Information Act any written communication to or from university employees regarding university business is a public record and may be subject to public disclosure.

From: Bytnar, Olymer <obytnar@illinois.edu>
Sent: Tuesday, January 23, 2024 4:43 PM
To: Kuehl, Mark A <mkuehl@illinois.edu>
Cc: Hulse, Daphne <dlhulse2@illinois.edu>
Subject: Re: FW: Lithium ion battery from vacuums at Housing?

Pictures attached.

Thank you,

Olymer Bytnar 

From: Hulse, Daphne <dlhulse2@illinois.edu>
Sent: Tuesday, January 23, 2024 2:56 PM
To: Sophie Boel <sophie@redwoodmaterials.com>
Cc: Fraterrigo, Jennifer M <jmf@illinois.edu>
Subject: FW: FW: Lithium ion battery from vacuums at Housing?

Hi Sophie,

Happy new year! I wanted to reach out and ask if this type of lithium ion battery would be of use to Redwood? I recently learned that our Housing department uses these types of batteries fairly regularly for a piece of cleaning equipment, and once they are used they have to discard them and replace with new ones.

Thank you,

Daphne

DAPHNE HULSE (she/her)
Zero Waste Coordinator
Facilities & Services | University of Illinois Urbana-Champaign
+1 (217) 333-7550 | dlhulse2@illinois.edu

https://fs.illinois.edu/zero-waste
 

“If it cannot be reduced, reused, repaired, rebuilt, refurbished, resold, recycled, or composted, then it should be restricted, redesigned, or removed from production.” – Pete Seeger

From: Sophie Boel <sophie@redwoodmaterials.com>
Sent: Wednesday, January 24, 2024 12:10 PM
To: Hulse, Daphne <dlhulse2@illinois.edu>
Cc: Fraterrigo, Jennifer M <jmf@illinois.edu>
Subject: RE: FW: Lithium ion battery from vacuums at Housing?

Hi Daphne!

Happy New Year to you and the U of I team!  It’s great to hear from you.  We absolutely do take these types of batteries and would be happy to recycle these for you.  Just a few quick questions that will help determine the shipment approach:

1. How many of these batteries do you currently have on hand that need to be recycled? (count / wattage – info needed because we have a 300Wh limit per box) I will have to reach out to other areas to see if they have batteries to dispose of. I am only of aware of one at the moment but I am sure there are more in other buildings.
2. What is the frequency per semester / year that you think you would need recycling? (so that we can sort out the sequence that we send boxes and expect shipment back) I would say once a year pickup would work.
3. Do you have a safe place on campus where you are aggregating these batteries right now as they reach end-of-life, or is that also a solution you are looking for? We keep them in the foremen office or equipment room on a shelf.

Thanks for reaching out!

From: Hulse, Daphne <dlhulse2@illinois.edu>
Sent: Monday, February 12, 2024 11:12 AM
To: Sophie Boel <sophie@redwoodmaterials.com>
Cc: Fraterrigo, Jennifer M <jmf@illinois.edu>; Kuehl, Mark A <mkuehl@illinois.edu>
Subject: RE: FW: Lithium ion battery from vacuums at Housing?

Hi Sophie,

Please see our responses below! Apologies for the delay on my end in communicating with you. I’m looping in Mark here from Housing for any next steps so I am not a bottleneck.

Thank you,
Daphne

DAPHNE HULSE (she/her)
Zero Waste Coordinator
Facilities & Services | University of Illinois Urbana-Champaign
+1 (217) 333-7550 | dlhulse2@illinois.edu

https://fs.illinois.edu/zero-waste
 

“If it cannot be reduced, reused, repaired, rebuilt, refurbished, resold, recycled, or composted, then it should be restricted, redesigned, or removed from production.” – Pete Seeger

From: Sophie Boel <sophie@redwoodmaterials.com>
Sent: Monday, February 12, 2024 3:27 PM
To: Hulse, Daphne <dlhulse2@illinois.edu>
Cc: Fraterrigo, Jennifer M <jmf@illinois.edu>; Kuehl, Mark A <mkuehl@illinois.edu>
Subject: RE: FW: Lithium ion battery from vacuums at Housing?

Hi Daphne,

No worries at all.  Happy to learn more, Mark!

Based on your current answers, we can ship you an Obexion box for you to place your single battery in and can accumulate a few more in (depending on physical size and storage capacity of that battery).  When you are ready for it to be picked up, we’ll send you a shipping label and can have it collected.

Best,

Sophie

At Friday's Illini Lights Out event, 3,686 light bulbs were shut off that otherwise would have been left on all weekend, saving $560.80 in energy costs. This also prevented 4.4 metric tons of CO2 equivalent from entering the atmosphere, which is equivalent to the greenhouse gas emissions from 500 gallons of gasoline being consumed. That's a huge impact!

The next Illini Lights Out event is on Friday, March 22nd, and you can sign up using this link. Stay up to date with other sustainability-related events and news by signing up for the Institute for Sustainability, Energy, and Environment (iSEE) newsletter here!

The Urban Biodiversity Master Plan has neared its completion and will be sent to the iCAP Resilience Team for implementation. The iCAP Resilience Team will continue to work with city officals from Savoy, Champaign, and Urbana to collaborate and establish this comprehensive plan.

The iCAP Resilience Team met on 2/22/24 to kickoff the new semester and discuss further objectives for the 2025 iCAP. Meeting minutes are attached.

Miriam Keep, Sarthak Prasad, Christina Tran, and Michael McKelvey met to discuss a proposed structure for updating iCAP recommendations.

Agenda

• Discussed structure outlined in iCAP Portal Admin Meeting - February 2, 2024 under Discussion/Decisions section plus attached file
• Christina walked through the Figma Recommendations mockup she created, showing the workflow of the current approach and the proposed new approach. Notable changes:
  • Remove duplication of effort by providing only one place to enter information about a new Recommendation status
  • Once basic structure is in place, adding new Recommendation updates will require minimal extra work
  • Current Recommendation status and history can be automatically shown in multiple places across the iCAP Portal, either for individual Recommendations or all Recommendations under a Team

Discussion

• Miriam requested a "Next Steps" text field on Project Updates (in the Recommendations tab), visible only to people with iCAP roles (i.e. clerk and above)
• Discussed using Tasks section in Project Updates to keep track of pending tasks related to Project Updates (especially helpful for Recommendations). Pending Tasks are Project Updates which have a due date and no completion date. See Pending Tasks page.

Questions/Proposals

• Propose allowing a Team to have no associated Theme. This currently only impacts the iWG Recommendations Team, since there is no Implementation theme.
• Propose removing "Recommendations Summary" projects associated with each team (e.g. Resilience iCAP Team Recommendations Summary). The need for those projects will be supplanted by the automatically generated page for each team.