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Projects Updates for Dump and Run

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  3. Dump and Run Scope Change (2020)

    Associated Project(s): 
    Dump and Run

    "Shantanu Pai with Facilities and Services is serving as the point person to coordinate the Dump and Run event. Although University Housing submitted the request for funding and is currently holding the grant money awarded by the Student Sustainability committee, we would like to transfer the funds from University Housing to Facilities and Services. This will allow Shantanu more control and better tracking of the expenses as he plans and executes the event." -Bryan Johnson (2020)

     

    A file containing information on the Dump and Run scope change is attached below.

    Attached Files: 

  5. Planning underway, amidst COVID-19 changes

    Associated Project(s): 
    Dump and Run

    Hello all,
     
    Shantanu and I have held a few planning meetings with Marc and Kasey from the YMCA for Dump & Run.  We’ve talked with F&S communicators and the staff who will be clearing out of the space we intend to use.  Shantanu has put together a draft communications plan, and he identified an improved collection container which we can purchase with the Student Sustainability Committee funds.  We also began planning for a community drop off location that would not be at the F&S building.
     
    On Friday, Bryan Johnson arranged a quick phone call with Shantanu, Bryan, me, and Joe Glass at Housing.  We discussed the changes in campus and the anticipated student behavior, related to living in the residence halls.  We talked about the potential for several students leaving at random dates throughout the remainder of the semester, and how we could potentially still collect materials.  We also talked about the possibility of needing to cancel entirely for this year.  Ultimately, that decision will need more clarity about who is here in May.  Because we will not know which students choose to come back to campus after spring break until at least March 23, we are going to have a follow up discussion on 3/25.  
     
    In the meantime, I am cancelling the meeting we had scheduled for tomorrow.  Our next group meeting will be on April 14 at 1pm, and it will be a Skype call.
     
    Thank you,
    Morgan
     

  6. Facilities and Services will lead Dump and Run, collaboratively with YMCA and Housing

    Associated Project(s): 
    Dump and Run

    Hello everyone,

    I am happy to report that our Dump and Run site visit last Wednesday was successful! We will be using the Truck Bay at F&S for this year’s collection space, thanks to Dr. Attalla, Dave Boehm, and Pete Varney.  The address is 1501 S. Oak Street, and Mike Doyle and Marc Alexander said it will serve the collection space needs very well.  Additionally, the Zero Waste Coordinator at F&S, Shantanu Pai, will take on an active role for Dump and Run this year. 

    Our vision is to transition Dump and Run from a “YMCA-run event that campus helps” to a “campus-run event that the YMCA helps.”  Certainly this will take time (more than one year) and there are many details to work out, so please remember that the collaboration for this overall program will only be strengthened by this shift. Shantanu, Marc, and I are meeting this Wednesday, and we will provide a more detailed status update at the next team meeting on March 10. 

    If you have any questions or suggestions in the meantime, please let me know. Thanks again for all the thought and consideration that this group has put in to this program and finding workable solutions.  I’m very excited for the future of Dump and Run!

    Sincerely,

    Morgan

  9. SSC Funding Award and Acceptance Letter for Dump And Run

    Associated Project(s): 
    Dump and Run

    The SSC Funding Award and Acceptance Letter for Dump and Run is attached below.

    The following quote is taken from the letter, "SSC is pleased to inform you that we are recommending to the Institute for Sustainability, Energy, and Environment (iSEE) that your project receives $15,020 in grant funding."

    Attached Files: 

  16. Dump and Run Update (Email Chain)

    Associated Project(s): 
    Dump and Run

    The following email chain details the arrangement of a meeting at the Stock Pavilion for Mike Doyle to give Alma Sealine, Morgan White, and Lowa Mwilambwe a tour to give them the sense of the operations at that time.

    The images referenced in the emails are attached below.

    ---------------------------------------------------------------------------------------------------------

    From: Varney, Peter W

    Sent: Thursday, May 16, 2019 5:36 PM

    To: White, Morgan

    Cc: Attalla, Mohamed Mahmoud

    Subject: FW: Dump & Run

     

    Thanks Morgan – any specific names or quotes I can use and submit to CRC along with the names of the F&S staff (driver and laborer) involved?

     

    Thank you,

    Pete

     

    ---------------------------------------------------------------------------------------------------------

    From: White, Morgan

    Sent: Thursday, May 16, 2019 5:14 PM

    To: Attalla, Mohamed Mahmoud; Varney, Peter W

    Subject: FW: Dump & Run

    Hello Mohamed and Pete,

    The YMCA sent the attached photos showing some of the items collected from the students moving out, with Housing

    and F&S support this month. They are very grateful and I also heard from some of the YMCA’s folks how very helpful the

    F&S staff were, in particular.

    I will be attending a check-in meeting tomorrow morning, and I believe Chancellor Jones asked Lowa to lead the

    discussions over the next few months to provide campus assistance to this effort in the future. Lowa will include me in

    those discussions, and I am very pleased that we are moving in that direction to support this great waste-reduction

    effort!

    Thanks,

    Morgan

    ===============================

    Ms. Morgan White

    F&S Associate Director for Sustainability

    University of Illinois at Urbana-Champaign

     

    ---------------------------------------------------------------------------------------------------------

    From: Mike Doyle

    Sent: Monday, May 13, 2019 4:45 PM

    To: Sealine, Alma R

    Cc: Mwilambwe, Lowa; White, Morgan <mbwhite@illinois.edu>; Marc Alexander; Joe Vitosky; Kasey Umland

    Subject: Re: Dump & Run2

     

    Friday at 9 AM works. I will be there and most likely Marc.

    We will have loaded and packed a weeks worth of stuff so I thought I would share a few photos with you.

    ---------------------------------------------------------------------------------------------------------

     

    On Mon, May 13, 2019 at 2:17 PM Sealine, Alma R wrote:

     

    I’m out on vacation but can make 9am work as I’m driving out of town...

    Alma R. Sealine

    Executive Director of University Housing

     

    ---------------------------------------------------------------------------------------------------------

    From: Mwilambwe, Lowa

    Sent: Monday, May 13, 2019 2:11 PM

    To: Mike Doyle; Sealine, Alma R; White, Morgan

    Cc: Marc Alexander; Joe Vitosky; Kasey Umland

    Subject: Re: Dump & Run

     

    Are you available at 9:00 a.m. on Friday?

     

    -Lowa Mwilambwe

    Associate Vice Chancellor for Auxiliary, Health & Wellbeing

    Student Affairs

    University of Illinois at Urbana-Champaign

     

    ---------------------------------------------------------------------------------------------------------

    From: Mike Doyle

    Date: Monday, May 13, 2019 at 9:12 AM

    To: "Sealine, Alma R", Lowa Mwilambwe, "White,

    Morgan"

    Cc: Marc Alexander, Joe Vitosky, Kasey Umland

    Subject: Dump & Run

     

    Alma, Morgan and Lowa,

     

    I just wantedd to invite you to stop by the stock pavilion on Pennslvania sometime this week between 9 AM

    and 4 PM. We finish up collections this week and have already starting loading items on the semi trailers. So

    far I think this has been a great improvement this year and the staffs from F&S as well as Housing have been

    very helpful.

    A 5-10 minute tour will give you a sense of the operations at this point and I believe be very helpful in future

    discussions about what is involved in this program. If you let us knowwhen you will stop by Mar or I can try

    to be there to give you a uick tour but if that doesn't work, you can just stop by when it is convenient.

    Thanks,

    Mike

    --

    Michael Doyle

    Executive Director

    University YMCA

    Attached Files: 

  18. Approval for Support from campus to YMCA for Dump and Run

    Associated Project(s): 
    Dump and Run

    The following email contains a confirmation of approval from Lowa Mwilambwe for campus to provide support to the Dump and Run Program coordinated by the YMCA.

     

    -----------------------------------------------------------------------------

    From: Mwilambwe, Lowa

    Sent: Friday, April 26, 2019 4:00 PM

    To: White, Morgan

    Cc: Hill, Darla J; Kushner, Allison; Harlan, Tina Diane; Brown Young, Danita M; Sealine, Alma R

    Subject: Re: Dump & Run funding confirmation

     

    This is to confirm that it is acceptable for campus to provide support to the Dump and Run Program coordinated by the YMCA. This program allows residence halls to dispose of items students don’t want to take home with them at the end of the spring semester by having YMCA volunteers collect them. Incoming students get the opportunity to purchase these items in August as they return to school. If this program didn’t exist, these items would end up in a landfill. Furthermore University Housing would be responsible for their disposal.

     

    Regarding truck usage, University staff should be the only individuals to drive University vehicles or ride in them. YMCA volunteers can load and unload the vehicles.

     

    Please note that I have explained to the YMCA staff that this is a one‐time deal and that we won’t be able to offer the same type of support next year. They are working on providing me with more information about how they use the funding generated from this program.

     

    I have copied all University staff I have I have talked to regarding this matter and they can offer their perspective, if I omitted anything.

     

    Thanks to all of you for making this happen, this one time. Please let me know if you have any questions.


    Lowa Mwilambwe

     

    Associate Vice Chancellor for Auxiliary, Health & Wellbeing

    Student Affairs

    University of Illinois at Urbana‐Champaign

    -----------------------------------------------------------------------------
     

    From: "White, Morgan"

    Date: Wednesday, April 24, 2019 at 12:45 PM

    To: Lowa Mwilambwe Subject: Dump & Run funding confirmation

     

    Hi Lowa,

     

    Please confirm (in writing) that it is acceptable for campus to provide support for the YMCA Dump & Run collections from our residence halls.

    If so, F&S will contribute a truck and driver this spring, but the long‐term solution needs to identify the appropriate funding source.

     

    Thanks,

    Morgan

    F&S Associate Director for Sustainability

    University of Illinois at Urbana‐Champaign

  19. Dump and Run 2019 Logistics Meeting

    Associated Project(s): 
    Dump and Run

    The following email chain contains a discussion about a meeting to discuss logistics for Dump & Run 2019.

     

    --------------------------------------------------------------------

    From: Marc Alexander

    Sent: Thursday, April 25, 2019 5:04 PM

    To: Johnson, Bryan Lloyd

    Cc: White, Morgan; Arnold, David A

    Subject: Re: Dump and Run 2019

     

    Hi all, here's the beginnings of a logistical sheet for Residence Hall pickups. Dorm Pickups Sheet 2019

    It's ordered in rough zones, with dorms closest to each other clumped together. We can discuss more regarding times and what each day might look like in terms of pickups tomorrow. All of you should be able to edit the sheet, so please feel free to make changes if need be.

     

    In addition, here is a basic FAQ for donation sites with some info that might be helpful to you, but that can also be shared with the Resident Directors as well. We can make changes to this as well.

     

    Thanks everyone, and I'm looking forward to tomorrow!

     

    -Marc

     

    --------------------------------------------------------------------

    On Wed, Apr 24, 2019 at 3:37 PM Marc Alexander wrote:

    Excellent, thanks Bryan! I'll see you then. My cell is [omitted], don't hesitate to text or call in the next few weeks if any of you need anything promptly.

     

    -Marc

     

    On Wed, Apr 24, 2019 at 3:27 PM Johnson, Bryan Lloyd wrote:

    I was just on the phone with David about the meeting on Friday. I went ahead and reserved a room in Clark Hall for the meeting (room 222). We will plan on meeting in Clark Hall at 10:30, but David and I will touch base at the conclusion of my 9am meeting or your walkthrough which ever finishes first. If we can meet sooner, or during your rounds we will.

     

    My cell phone is [omitted]

     

    Bryan Johnson

    Project Manager, PMP

    UNIVERSITY HOUSING | University of Illinois at Urbana-Champaign

     

    -------------------------------------------------------------------- 

    From: Marc Alexander 

    Sent: Wednesday, April 24, 2019 3:17 PM

    To: White, Morgan

    Cc: Johnson, Bryan Lloyd

    Subject: Re: Dump and Run 2019

     

    Bryan if you can do 10:30 great, but if not I'll make 10am work.

     

    I'll get back to you both with logistical plans. Thanks!

     

    -Marc

     

     

    -------------------------------------------------------------------- 

    On Wed, Apr 24, 2019 at 3:09 PM  White, Morgan wrote:

    Hi Marc,  Can we do a phone call with Bryan and the two of you at 10 Friday?  You may not be through all the locations yet, but that’s when both Bryan and I can do a call.

     

    Also, would you please send both of us any logistics plans you already have written up (even from previous years), so we can get a feeling for the driving needs?

     

    Thanks!

    Morgan

    ===============================

    Ms. Morgan White

    F&S Associate Director for Sustainability

    University of Illinois at Urbana-Champaign

     

    --------------------------------------------------------------------

    From: Marc Alexander 

    Sent: Wednesday, April 24, 2019 3:06 PM

    To: White, Morgan

    Cc: Johnson, Bryan Lloyd

    Subject: Re: Dump and Run 2019

     

    Hi Bryan, 

     

    Dave Arnold, who is an Area Coordinator for Residential Life, has been our contact for the residence halls. He and I are meeting at 9am Friday to walk the locations and determine container placement.

     

    -Marc

     

      --------------------------------------------------------------------

    On Wed, Apr 24, 2019 at 2:54 PM  White, Morgan wrote:

    Hi Bryan, Here is Marc’s email.  Let’s try to meet at 1am on Friday.

     

    Marc, please tell Bryan your contact person for setting the containers.

     

    ===============================

    Ms. Morgan White

    F&S Associate Director for Sustainability

    University of Illinois at Urbana-Champaign

     

    --------------------------------------------------------------------

    From: Johnson, Bryan Lloyd

    Sent: Wednesday, April 24, 2019 2:47 PM

    To: White, Morgan

    Subject: Dump and Run 2019

     

    I was asked by Alma Sealine to give you call concerning the Dump and Run event this year. When you get a moment, please give me a call to discuss Housing’s involvement.

     

    Thanks,

    Bryan Johnson

    Project Manager, PMP

    UNIVERSITY HOUSING | University of Illinois at Urbana-Champaign

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