The project team has plants that will need to be planted, but the location at Orchard Downs is not yet approved.  The team asked for approval to plant these plants elsewhere on campus, possibly the Arboretum or the Sustainable Student Farm.

• Current Student Members: Marika, Katie, Olivia, Nishant, Sean, Suharsh, Wei, Rachna, Maria, Marlon, Jessica 
• Quorum (60% of student members plus 2 faculty/staff): 7 students required, 2 faculty/staff
• Nine of the current student members voted "In Favor" and 4 faculty/staff members participated via email
• Quorum was met and the motion to approve the scope change passed

Teresa Tousignant, Paul Foote, Morgan Johnston, and Eva Sweeney met to discuss the implementation steps for this project.  Eva will obtain the CFOP from Gaines or Mckenzie.  Morgan will submit an engineering work order for the daylighting and occ sensors.  Teresa will set up a kickoff meeting for about three weeks from now.  Eva will initiate engineering design.  Later, a work order for inhouse implementation of the daylighting will come from the SSC account and a work order for occ sensors will come from the RLF account.

overview of discussion:

Gaines Hall received the award letter, and Teresa is going to oversee the implementation as the "customer."  Teresa will get the CFOP, then Morgan will submit the work order for Engineering Design.  Eva and Teresa discussed holding a kickoff meeting.  It will include Gaines, David Chasko, Teresa, Eva, Robert, the facility manager, Paul, and any anyone else needed.

Eva needs a copy of all the documents, and Teresa will set up a meeting for about three weeks from now.

Perhaps the SSC will want to include a representative.   Eva mentioned that in some cases the SSC rep can add tangential conversations, and Teresa said that she believes the rep would most likely be an observer, getting trained.

One work order now for engineering.  Later, do work orders for occ sensors and daylighting implementation later.  The budget was reviewed.  It included Eva's rough estimates for the cost of the project, engineering costs, and contingencies for unknowns.   The potential for connecting the HVAC occ sensors as well needs to be explored, so Eva will touch base with Karl Helmink.  The RLF funding could cover the HVAC connection, if that is the best use of the RLF funds.

The proposal includes "publicity plaques" engraved and mounted on the wall in studio spaces near the light switches.  These were signed off on by Gaines with the acceptance of the funding.  Teresa can get the school or a class to do a design competition for the plaques.  This could be anything that fits the design standards for the campus, and has Dr. Chasko's approval.  The sign shop can most likely produce and install these signs, based on a second phase for the construction work order with the daylighting.

Eva anticipates a single review submittal for this project.  We would like to get the design done during the summer and the construction done during the fall.  The funding is only available until next summer.  A lot of this work can probably be done while school is in session, as long as they work around the classroom and event schedules. 

Morgan Johnston met with Seth Rients and Luis Rodriguez to hear a presentation about the IMEC waste tracking system.  The system could be installed on campus dumpsters, along with corresponding scales on the garbage and recycling trucks.  This would be an automated data collection method for tracking the waste stream inputs at a macro level.

From: Mast, Joyce C
Sent: Wednesday, June 26, 2013 9:32 AM
To: Beverage, McKenzie; Johnston, Morgan B
Subject: RE: ECE Solar Installation Status Update

McKenzie,

Thank you for checking with me about the status of the Solar Installation on the North Parking Garage. I expect that no funds will be spent on the SSC account before the end of the fiscal year. We need results from the feasibility study for placing the panels on the North Parking Garage roof before we will be spending money on the panels or installation.  The study is to be officially completed by September 6, 2013, but we expect to  have drawings and plans by July. This will give us enough information to seek more matching funds so that the panels may be installed in time for the July 2014 completion date for the new building.  

Best regards,

Joyce Mast

Seth Rients and Morgan Johnston met to review the scope of the work requested by F&S.  Seth noted that it would be great to have scales in trucks and a system for tracking where the waste materials are generated.  They also discussed the methodology details.  Where could the waste be sorted and weighed for each building?  Can each dumpster be collected individually during the week or two of the audit for that location and driven to the sorting site?  What level of sorting do we need to meet our plans?

Mckenzie Beverage sent the award letter to Morgan Johnston with the account information.

The first flush of both red currants and raspberries ripened up this past week, and we were able to harvest our first calories from the WPP Research Site. Once yield and nutrition data are collected, all crops from the site, including the berries harvested this spring, are sold to University Dining Services for use in both catered campus events as well as the student dining halls. When sufficient quantitates are available, WPP crops will also be sold at the Sustainable Student Farm market stand on the quad side of the Illini Union (Thursdays, 11am-5pm).

There are still plenty more raspberries to come this summer, as well as a solid crop of black currants and grapes!

Roadmap to a Green Campus – www.centerforgreenschools.org/roadmap

The Roadmap is a strategy guide for using the LEED green building certification program as a framework for developing and evolving campus-wide sustainability plans. Contained within the 100+ page document are more than 100 tools and resources to support campuses in their greening efforts and more than 20 unique profiles of college and university success stories. The guide was created with the support of the Association for the Advancement of Sustainability in Higher Education (AASHE).

Hands-on LEED: Guiding College Student Engagement, www.centerforgreenschools.org/handsonleed

This document speaks exclusively about the role students can play supporting green building projects and how they can contribute to LEED certification efforts. The guidance outlines three options for engaging students - course work, internships and volunteer opportunities. It details the benefits of involving students and outlines ways to initiate the process of developing an engagement program, such as planning considerations and LEED-related activities and tasks that students can perform.

The Paid-from-Savings Guide to Green Existing Buildings

http://centerforgreenschools.org/paidfromsavings

The Paid-From-Savings Guide to Green Existing Buildings provides information to help building facilities managers and energy service companies (ESCOs) leverage utility cost savings to fund comprehensive green building retrofits. The resource provides detailed information on how to ag­gregate green improvement measures to optimize project economics and achieve LEED for Existing Buildings: Operations & Maintenance certification.

Campus Implementation Workbook (attached)

The Campus Implementation Workbook is designed with three goals in mind. To assist university and college campus teams with:

1. Creating a green existing buildings program on campus

2. Implementing the LEED for Existing Buildings: Operations & Maintenance rating system at the campus and building level

3. Establishing a culture of performance on your campus