see attached first draft

Also Morgan,
I forgot to copy you for a couple e-mails with Eva Sweeney. We just met today at 1pm, she had some good input. The most important was probably that the lighting retrofit project has already done lighting assessments for all the buildings on campus, she said she can send them to me once I let her know what buildings we were planning on doing. I guess they are upgrading all flourescents from T-12 to T-8 bulbs. So for the sake of not duplicating information we could remove checklist items: count total number of lights, and note wattage used by each light. But she did suggest looking at exterior lighting: if they are working, if they are bright enough, if there are dark areas that require more lighting (for safety), and what type of lighting it is. She also suggested to think about where occupancy sensors could be used.

I'm going to meet with Dean at 2:30 today to go over the checklist again as well.

New list with edits from our meeting. How does it look? Anything else you feel is missing? - Tom
 

Hi Tom,

Amy Allen will be our contact with the SSC this year.  She and I are sitting in my office, and sending you this email about first steps. Please do the following, and let us know if you have questions.

1)      Summarize the history from last year.  DUE 9/12/11

a.       Ask James Hoffer to give you the contact information from each of the five teams last year.

b.      Ask James for the documentation of what they were told to accomplish for the $500. - There is a concern that the work completed was not the work requested, and therefore the funding is not approved yet.  If we can get details of what James told the groups they had to do for the funds, then we could compare their final reports with the expectations.

c.       Ask James for the copies of their final submittals. - The actual reports from the teams may have had additional information, not just what was on the small excel files I have seen.  Please get a copy of those excel files, and any other materials the teams provided to James last spring.  Did they use the sample assessment form from the Training Manual?

d.      Make a list of all the buildings they did, and note if any of them do not need additional data gathering.

e.      Write a brief opinion, based on your data gathering: did the teams do what they were supposed to do for the money?

2)      Finalize the to do items for each team for each building.  Write a charge letter for the teams.  DUE 9/30/11 - but get a draft by 9/19/11

a.       Take the to-do list you created from James' manual, with Dean's notes about the F&S shop that would handle it.  Remove the items that
are not on our list of selected items to review.

b.      This is the list of selected items to review, per our notes this summer: "We're going with electronics, lighting, faucet aerators and running toilets, and weather stripping for student tasks."

c.       Draft a charge letter for the teams, based on the to do list. We can talk about this more once you are ready to dig in.  Basically, this needs to document what the teams have to do in order to earn the money.  We agreed to give them $150 per building.

3)      Solicit 4-7 teams. DUE 9/30/11 - for asking them in the first place...

a.       Take a look at who worked with James last year, and ask them if they want to participate this year.  You can let them know that the process is being revised, and you can try to avoid the question about the funding from last year.

b.      (If they want more details about last year's money, tell them you will ask me.  Then send me an email and copy them.)

c.       Reach out to other RSOs that may want to participate this year. For starters there is a huge list of RSOs on the Illini Union's website. You can grab president emails from that site somehow, and send a big email, or you could pick and choose RSO's that you think would be interested.  Amy can also give you suggestions.

d.      Draft an email explaining this opportunity.  Amy, Dean, and I will review the email before you send it.

We will have plenty more to do after this part.  We will need to hold a meeting with all the teams, Dean, Amy, you, and me.  We will need to identify which buildings each team will review, and a process for evaluating their reports such that they can be approved for the funding. We will need to get estimates of the costs, so the teams can prioritize the work to do based on the funding from Dean's office.

It would be good to make a networked folder for all these materials, if James didn't already create one.  We really need more organization this
time, and I have every confidence that you can take care of that. 

Please send me and Amy your schedule.  We would also both like to be copied whenever you send any emails about this program.  Let us know if
you have any questions!!!

Thanks,
Morgan
 

Thomas Ferrarell has been hired as the F&S student employee.  Amy Allen is the SSC point of contact.

During the summer of 2011, the Student Sustainability Committee (SSC) Chair, Suhail Barot, and the F&S Sustainability Coordinator, Morgan Johnston, worked with the Utilities and Energy Services Division of F&S to develop an energy conservation fund.  Discussions included topics such as:

• source of initial funds
• qualification requirements for projects
• selection process for funding
• resources needed to manage the fund and process

One comment made by the Director of Utilities and Energy Services, Kent Reifsteck, was that this is a "fund for departments to access to allow them to implement energy conservation measures in order to take advantage of the Energy Incentive Program."  The incentive program was next step#2 from the Utilities Stewarding Excellence report. 

We're going with electronics, lighting, faucet aerators and running toilets, and weather stripping for student tasks.

Right when I get back on campus, I'll contact you to get me started on getting set up at F&S. Then we'll finalize a plan, and start recruiting people early september. From mid september to mid October, I'll be doing a test run on a house to note how long it takes, and to familiarize myself with what needs to be done by other students. I'll spend a few days training them, and then they'll take from mid october to november to complete their jobs. In the meantime i'll meet with them weekly and give you and Dean updates. We'll have them do 1 house at a time to better track their work quality. Up to the final weeks of the semester they'll write reports and in the spring they'll do a presentation about the whole process and what not. They can earn up to $500 for good work.

~Tom

Jack Dempsey asked ACES Dean Houser to identify approximately 30 acres of land on South Farms that could be used as a site for a Solar PV Farm.

Morgan I indicated the shops that would be involved.  Some of the items are things we don’t do.  Dean

Signs have been installed at the prairie plot on the corner of Florida Avenue and Orchard Street. These signs announce the designation of this area as a Prairie Zone. The signs also list the benefits of planting native vegetation-- which increases the habitat for beneficial insects and wildlife, saves energy and reduces CO2 emissions by not using mowers, promotes sustainable landscapes and beautifies the campus, and provides an environment for scientific observation. The signs are funded by the Student Sustainability Committee.

On Thu, Jul 28, 2011 at 9:03 PM, Johnston, Morgan (Facilities & Services) <mbjohnst@fs.uiuc.edu> wrote:

Hi Tom,

I want it translated into a "to do list."  So, we do not need a summary, or pictures, or an intro.  Just the list of things to do.  You asked if I want a list of what students would be doing, and that is essentially what I want.  The only clarification is that I don't want it evaluated for whether students or someone else would do it, just make a list of everything it says to do.  Put the list in Excel, or make an unformated list in Word (not bulleted) which I can cut and paste into Excel.

This is a really helpful step, so we can review the list with Dean Henson (over building matinenance) and select which items the student groups should do this fall.

Looking at it more closely, I think you need to just go through pages 8-14.  The first page's list would be something like this:

• do the pipes have insulation on them?
• where are the ducts located (inside or outside)?
• check the type of heating system used
• check the fuel type used, if applicable
• check the location of the heating system
• check how many space heaters are used in the building
• check the type of cooling system used
• check the location of the cooling system
• check the furnace efficiency label
• check when the filter was last changed/how dirty is the filter?
• record the filter size

Once you get the draft list written, please email it to me.  I'll set a time for us to talk about it and move forward.

Thanks a ton for your help!

Morgan

From: Thomas Ferrarell [mailto:tjferrarell@gmail.com]
Sent: Thursday, July 28, 2011 4:58 PM
To: Johnston, Morgan (Facilities & Services)
Subject: Weatherization Project

Hi Morgan,

I've read it through a few times and I'm wondering how you would like me to summarize this. Have you read it? Even though it is 32 pages, it is a fairly quick read. The first section is a list of the process that already felt like a summary of the following 10 or so pages. The rest is descriptions of the types of windows, doors, etc, and the tools used, as well as some sample forms. I'd rather ask a potentially stupid question than make a potentially stupid stupid summary. Do you want me to pick out tasks that students would be doing and thats it? or summarize the entire manual?

-Thomas Ferrarell

Battery Recycling

Call2RecycleⓇ provides free collection boxes, pays for shipping, and accepts rechargeable Nickel Metal Hydride, Lithium Ion, and Small Sealed Lead batteries less than 11 lbs in weight. The Physical Plant Service Building began the Call2RecycleⓇ rechargeable battery and cell phone recycling program in October 2005. Rechargeable batteries are considered hazardous waste and must be recycled or disposed of according to EPA regulations. Facilities & Services has saved approximately $7,000 in disposal costs in the last six years.

SECS recieved funding from SSC for single-use battery recycling at the Union. 

Reportedly, "The old student program at the Union collected 1600 pounds of batteries from April 2010 to February 2011 before it was suspended."