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Project Updates for collection: Bicycle Related Projects

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  1. Invoice contact information for the University of Illinois

    Associated Project(s): 
    Light the Night

    On August 26th, Sarthak Prasad sent the information needed to set up the Purchasing Orders (POs) for MTD and TBP to purchase the lights for the event. he also sent the contact information to use for Quote and Invoice.

    See the meeting notes from the first group meeting for LTN 2019.

    See the bike lights purchasing agreement here.

    --------------------------------------------------------------------------------

    Hi Barry and Evan,

    I will get a PO set up for TBP and MTD, and then I can send them to you.  The invoice we receive needs to not include a date before the date of the PO.

    The best process for us is:

    1. F&S sets up a Work Order (links the costs to a campus account #).
    2. TBP and MTD give us an official quote, good for 30 days.
      1. It should describe the item, quantity, and price
      2. It should include the remittance address.
    3. F&S sets up a PO based on the quote, which I will request.
    4. TBP and MTD receive the PO, or we tell you the PO #, and TBP and MTD order the lights.
    5. When the lights are received, TBP and MTD need to send the invoice to my attention (emailing a PDF will work; copy Morgan and Stacey).
    6. F&S marks them as “received” in our ordering system, and then UPAY will process the check.

    We will need the quote to be sent to us before you place the orders. Please send it to Morgan’s attention, and copy me and Stacey.  For the basic info you requested:

    Agency Name – University of Illinois at Urbana-Champaign

    Department Name (or Individual) – Facilities & Services Sustainability, Attn: Morgan White

    Postal Mail Address- 1501 S. Oak Street, Champaign, IL 61820

     

    Thanks,

    Sarthak

     

    Sarthak Prasad

    Sustainability and TDM Specialist

    Facilities & Services

    University of Illinois at Urbana-Champaign

  3. Near Far Without a Car Flyer

    Associated Project(s): 
    Encourage Active Transportation
    Bike Sharing
    Support the MTD Bus System
    Bike at Illinois Website and Campaign
    Encourage Ride-Sharing
    Encourage Bicycle Use
    Encourage Walking

    Facilities & Services (F&S) updated the Near Far Without a Car flyer (or CarFree Flyer) in August 2019. This flyer lists the alternative modes of transportation available at the University of Illinois at Urbana-Champaign. It also consists of essential safety information, such as SafeRides, SafeWalks, DRES shuttles, Bicycle Safety Tips, Bike Registration, etc.

    F&S has partnered with several departments across the University to distribute the information in this flyer to thousands of old and new students. For example, this flyer will be distributed to more than 3,000 incoming international students during their mandatory check-in at the International Student & Scholar Services (ISSS). F&S has also partnered with MTD to distribute this flyer to students at the Quad Day.

     

    Attached Files: 

  4. Bicycle Friendly University (BFU) application 2019

    Associated Project(s): 
    Bicycle Friendly University Status

    The Facilities & Services (F&S) at the University of Illinois at Urbana-Champaign (UIUC) submitted the application to renew the Bicycle Friendly University (BFU) status for UIUC on August 21, 2019. The University expects to retain its Bronze-level BFU certification with this application. Please see attached the complete application that was submitted to the League of American Bicyclists (LAB).

    Attached Files: 

  5. Weekly Update - Welcome Week, Registrations, Bike Sales

    Associated Project(s): 
    Campus Bike Center

    All, Welcome Week technically might be this week but last week really felt like it here at the Bike Center. Our visitor numbers were higher, a lot of people in for registrations and lots of bike sales.
    If our refurb bike sales hold steady from last week, we’ll be out of bikes before the semester even starts. While not great, it’s also not our mission to just sell bikes. Where’s the education in that?

    This week it is business as usual with the exception of Friday when we will be closed for Staff Training for all Campus Recreation employees. Obviously we’ll try to crank out some builds. We’ve still got a large pile of wheel donations to get through. That’ll help with the constant storage issues.
     

    The numbers:
    Visitors: 75
    Sales: $2,349
    Memberships: 6 for $180
    Bikes (refurb): 12 for $1,835
    Tire/tubes: 6 for $45

     

    Thanks!

    Jacob Benjamin
    Manager, Campus Bike Center

  8. Archived info - previous project description

    Associated Project(s): 
    Bike Share with Veo

    Dockless bike share will begin by fall 2018. Though it is not a service provided by campus, F&S is available to help answer questions about the program established by the university, the City of Champaign, and the City of Urbana. 

    More information is available on the dockless bike share fact sheet and in the FAQ blog linked below.

    For further questions, contact Active Transportation Coordinator Lily Wilcock at lwilco2@illinois.edu. 

  9. Weekly Update - Bike Sales, Scrap bikes, Light the Night, Reorganizing the shop

    Associated Project(s): 
    Campus Bike Center

    All, Monday and Friday of last week I was out of the shop. Student staff covered for me with minimal issues. We’ve been selling bikes pretty steadily now, and that number will likely only rise the closer we get to the school year starting.
    Big thanks to Todd for clearing out the huge pile of scrap bikes. More room is always good!
    This week we have a LTN discussion so we can get moving on that and a TBP-UIUC meeting. Additionally, I’ll be reorganizing the back of the shop since we have so much new space, setting up a staff meeting for my student staff in advance of the crazy semester rush, and processing the inventory that came in late last week.

    The numbers:
    Visitors: 45 (computer trouble kept that number lower than it actually was)
    Sales: $1,215.00
    Memberships: 3 for $90

    Bikes (refurb): 6 for $925

     

    Thanks!

    Jacob Benjamin
    Manager, Campus Bike Center

  10. Weekly Update - Bike Sales, Rodeo on campus

    Associated Project(s): 
    Campus Bike Center

    All, I was out of town on Friday and Monday so this is a little belated.
    Last week was good. We’ve been selling bikes a little more steadily. Tally of For Sale bikes: 16. We’ve got a few more that need final safety checks to get going so I’ll hope to get that number a little higher, especially as we approach the beginning of the academic year. On Thursday morning I did a Rodeo on campus with Cynthia and a couple of the student staff. It went really well! Kids seemed jazzed, enjoyed riding the bikes, and the basketball court was perfect for the skills course.

    No issues having the students cover for me and thanks to Todd for grabbing the scrap.

    This week I’ll be out on Friday for a Campus Recreation Staff Retreat. I’ll have Chris or Theo cover for me. We’re short on some supplies so I’ll get an order in with one of our suppliers for consumables.

     

    The numbers:

    Visitors: 69
    Sales: $743
    Memberships: 8 for $240
    Bike (refurb): 3 for $320
    Tire/tubes: 14 for $81

     

    Thanks!

    Jacob Benjamin
    Manager, Campus Bike Center

  12. Light the night 2019 - funding agreements

    Associated Project(s): 
    Light the Night

    The University of Illinois at Urbana-Champaign, City of Champaign, City of Urbana, and MTD agreed to contribute $1,500 each to purchase bicycle lights for Light the Night event.

    On July 25, 2019, Morgan White confirmed that Sarthak Prasad will be the primary contact for Light the Night for F&S.

  13. Weekly Update - Bike collection, Scrap Bins, Outreach to Engineering students

    Associated Project(s): 
    Campus Bike Center
    Collection and Donation of Abandoned Bicycles

    All, Things were slow-to-comfortably-busy last week. A new employee started. On Tuesday I picked up 30+ bikes from JSM. Only about 1/3 of the bikes were of any quality. The rest we have been steadily scrapping. Consequently we’re pretty maxed out on our scrap bins. One of the good bikes was built up in record time on Friday. A Structural Engineering PhD student rolled in around 2:30 – 3 and finished building the bike a little after 5:30. Most of the bike was in good condition. While he worked I spoke with him about getting engineering students into the Bike Center to try some physical, practical applications to their studies. While he couldn’t get students in to CBC himself, it was encouraging that he agreed it would be a good idea.

    I spoke with my Parking Dept contact. Abated bikes have been collected. There are significantly fewer collected than in prior years. Whether that is due to VeoRide, education/awareness, or simply a diminished area of collection (due to construction), it’s hard to say. Bottom line is less work for me and my staff!
    This week I’ll be taking Friday afternoon off. I’ll be out of the office on Monday and Tuesday of next week as well. Chris will cover hours. Next week’s report, accordingly, will happen on Wednesday.

     

    The numbers:
    Visitors: 75
    Sales: $1,282.90
    Bikes (refurb): 6 for $810
    Bikes (B-a-B): 2 for $50
    Memberships: 2 for $60
    Tires/tubes: 17 for $89

    Thanks!

    Jacob Benjamin
    Manager, Campus Bike Center

  14. Weekly Update - New Hire, Heat, and JSM Haul

    Associated Project(s): 
    Campus Bike Center
    Collection and Donation of Abandoned Bicycles

    All,

    This past week was abbreviated due to the sweltering and oppressive heat. We closed Thursday and Friday. The rest of the week wasn’t too busy, either.

     

    I had a training with a new hire, purged some old parts, and worked on shop builds.

     

    This week I’ll pick up “quite a few” bikes from JSM that they have ready for us, keep purging some of the old junk, and safety check the student-built bikes.

     

    The numbers:
    Visitors: 42
    Sales: $724

    Memberships: 2 for $60
    Bikes (refurb): 3 for $475
    Bikes (B-a-B): 2 for $55

    Tires/tubes: 7 for $$43

     

    Thanks!

     

    Jacob Benjamin
    Manager, Campus Bike Center

  15. Weekly Update - Keeping it Cool and Returned Bike

    Associated Project(s): 
    Campus Bike Center
    Collection and Donation of Abandoned Bicycles

    All,

     

    The one day last week that it wasn’t blazing hot was the one day we were really busy. But we’re always at the whim of the weather. Other than the one busy day, it was business as usual.

     

    We got a new giant fan delivered by the maintenance crew which has been a great help. Keeps things manageably cool in here. Don, the guy we did a bike exchange with, brought us a case of bottled water from Meijer, which was also awesome.

     

    The real big news was the bike we were able to return to its rightful owner. A woman donated a bike that she said was abandoned in front of her apartment. With assistance from Durst, we were able to track down the original owner who came and picked it up on Friday. It was a good start to the weekend!

     

    Outside of the regular day-to-day I’ll be training a new hire and looking to rig up some weatherproofing for the garage doors to keep it a little cooler in here as we look towards the super-hot end of the week we’re expecting.


    Numbers:
    Visitors: 75
    Sales: $582.75
    Bikes (refurb): 3 for $301
    Membership: 3 for $90
    Tire/tubes: 11 for $60

     

    Thanks!

    Jacob Benjamin
    Manager, Campus Bike Center

  16. Weekly Update - Collection of Abandoned Bikes

    Associated Project(s): 
    Campus Bike Center
    Collection and Donation of Abandoned Bicycles

    All,

     

    Last week was truncated a bit by the long holiday weekend. We were only open Mon – Wed.

    I trained a new employee last week and had her start. I was also informally notified that two current staffers will most likely step away from working here at CBC in the next few weeks. The timing worked out pretty well with the two new staffers coming on board. That should get me through the remaining summer months.

     

    Two bikes left on the bike rack outside when I got in this morning, so that’s still helping.

     

    This week I’ll be doing more training with the new staffers, schedule and hold a staff meeting for my team, and the regular schedule of organizing, cleaning, and building.

     

    Thanks!

     

    Numbers:
    Visitors: 51
    Sales: $371
    Bike (refurb): 1 for $200
    Membership: 3 for $90
    Tires/tubes: 6 for $28

     

    Jacob Benjamin
    Manager, Campus Bike Center

     

  19. Weekly Update - Build-a-Bike, Bicycle Donations,

    Associated Project(s): 
    Campus Bike Center
    Collection and Donation of Abandoned Bicycles

    All, Last week was comfortably busy. We had all-stands-full for a few days but no waiting patrons. A few build-a-bikes have been started, which is welcome. Shop builds are humming along, more or less. A new sign-in computer should be arriving this week. Donations are still coming in fairly regularly. We’ve got a stockpile of 10 or so kids bikes that I’ll aim to take to Salt & Light this week.

    We built up and donated a bike to Campus Recreation Intramurals last week.

    The students covered for me during my staff retreat on Friday. There was only one or two minor hiccups and they were my fault.

    This week I’ll game plan for more volunteer tasks, do some long-overdue sorting, organizing, and purging in the new-stock area, safety check shop builds, and set up a July staff meeting for my team.

     

    Numbers:

    Visitors: 78

    Sales: $683.50
    Bike (refurb): 2 for $290
    Build-a-Bike: 1 for $30

    Memberships: 5 for $150
    Tire/tube: 6 for $34

     

    Thanks!

    - Jake

  20. Weekly Update - New Staff interview, Staff Retreat

    Associated Project(s): 
    Campus Bike Center

    All, Not a lot to report from last week. I interviewed another potential student employee. Had some iPad troubles but Omid was here and able to help. Thanks, Omid! There was a bike waiting for me on the outside rack when I pulled up this morning, so that’s continuing to be of service to us. Over the weekend, Todd grabbed the extremely large pile of scrap we had accumulated. Thanks, Todd!

    My staff and I also had an impromptu staff meeting on Friday which we’ll look to continue on a monthly basis from here on out.

    This week I have a Staff Retreat on Friday so I’ll be out of the shop until 4:30 or so and the students will cover for me.
    Numbers:

    Visitors: 74
    Sales: $1,027

    Bikes (refurb): 4 for $560
    Membership: 5 for $150

    Tire/tubes: 21 for $152

     

    Thanks!
    - jake

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