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Projects Updates for place: Stock Pavillion

  1. 5-3-23 Housing + F&S meeting

    Associated Project(s): 
    Dump and Run

    Agenda

    • · Shipping container locations - finalize
    • · SDRP
      • o Concern from Housing staff about the location. They say it is blocking the emergency drive to SDRP.
      • o Checking with Stacey DeLorenzo.
      • o Bollards are up in front of the container - must they remain this way? Confirm safety standpoint, and then they can be lowered.
      • o North bollards on Euclid Dr - receiving route schedules from the non-profits
      • o On Friday - non-profits will be dropping of gaylords to each of the containers
    • · F&S will lock and unlock each day
    • · Volunteers
      • o A little over 10% of the volunteer spots are filled.
      • o Crafting an internal message for F&S employees.
      • o Send the crafted message over to Bryan.
    • · Advertising/messaging
      • o Submitted to iNews as a general advertisement for students
      • o Second volunteer message at Eweek, GradLinks

  3. 4-7-23 Housing + F&S meeting

    Associated Project(s): 
    Dump and Run

    Agenda:

    1. Alterations to the proposed locations for 20’ containers

    1. Removing 1 container at IKE.

    2. Determining if planters can be moved at PAR/FAR.

    1. Considering the parking lot (F-17) for

    2. Quotes for 5 20-foot containers (includes delivery and pick up)

    1. MI-BOX: $1,795

    2. StowAway: $1,499

    3. Paid with a P-Card? Still determining

    3. Advertisements

    1. 200 paper-sized advertisements for residence hall bulletins

    2. Advertisements for Housing’s digital boards - who should this be sent to?

    4. Banner

    1. Rough draft statement - any suggestions?

    2. Keep it evergreen - no dates, no company names, so it can be reused for future years. QR code can change information easily.

    3. Include University Housing and F&S logos at the bottom

    4. QR codes links to basic description of Dump & Run’s purpose (zero iCAP objective connection), comprehensive list of accepted items, info on bike donation to Campus Bike Center.

    1. Hosted on F&S website.

    5. Gaylords

    1. How many pallet/gaylords fit in a 20’ container?

    2. Does F&S have gaylords to contribute?

    3. Goodwill can contribute gaylords (take full, bring empty to replace).

    6. LAR, Busey-Evans

    1. How many boxes will be needed in these lobbies?

    2. F&S takes full boxes to PPSB Truck Bay, Goodwill, Salt & Light pick up from there.

    7. Volunteers

    1. 2 volunteers per storage unit

    2. Advertised to:

    1. Junior League of Champaign-Urbana

    2. Champaign County Forest Preserve

    3. Champaign County Master Naturalists

    4. Rotary Club of Champaign

    8. Food Donations

    1. Wesley Food Pantry wanting to discuss logistics.

     

     

    2023-04-07 recording of the meeting here in google drive.

     

  4. ECIP next steps

    Associated Project(s): 
    Energy Conservation Incentive Program (ECIP)

    Hi Paul,

     

    Should we set up a calendar time to talk via Teams about the ECIP plans?  I’d think it would include Jen Fraterrigo, and maybe Rob?

     

    Thanks,

    Morgan

    ----------------------

    Hi Morgan,

    During Monday’s meeting we chose to follow your advice and go with the fall schedule.

     

    We are again having conference schedule during this week and wonder if the sustainability week can be chosen on a week other than the week of Oct 16th – the 20th?

     

    Best

    Paul

    --------------------

    Hi Paul,

     

    I think the date of the Campus Sustainability Celebration can move, as long as it is within October. I'll touch base with Jen about it and confirm. 

     

    Thanks,

    Morgan 

    -------------------

    Good morning,

     

    I am fine with moving the Campus Sustainability Celebration to another week in October.

     

    Thanks,

    Jen

  5. 3-24-23 Housing + F&S meeting

    Associated Project(s): 
    Dump and Run

    Attendance: Pete Varney, Shawn Patterson, Dan Hiser, Bryan Johnson, Mark Kuehl, Morgan White Daphne Hulse

    1. Squirrels. Housing was scouting areas outdoors and BSWs brought up the concern with squirrels.

    1. If we collect food, will the squirrels be an issue?

    2. We would only accepted closed, non-perishable foods, but this does not ensure students will follow the guidelines exactly.

    3. What do the squirrels do?

    1. E38 in front of Campus Rec/Scott Hall, squirrels have been seen eating the wiring. BSWs are concerned that squirrels would eat and break things stored in the storage units.

    2. PODS locations for LAR, Allen, & Busey. There are not many great spots outdoors.

    • Potentially: parking spots - in front of Allen, or over by McKinley.
    • Busey: place it on the grass between this area? Not a lot of space.
    • All of the other places suggested, it would work okay to put PODS outdoors.

    3. Staff to man the storage containers.

    1. If volunteer staff are outdoors to open and close the doors to the PODS, it can allow us to keep the PODS idea and also prevent squirrels from entering.

    2. Things don’t really get busy until Wednesday. Maybe do a couple hours of pickup during afternoon on Monday and Tuesday. Start full time on Wednesday. Saturday is the last day. No volunteers on Sunday.

    4. Dan & Transportation Co. can provide transportation to the places that can’t have a big pod in them.

    1. This would follow our original plan to put gaylords in the halls and have them taken to PPSB.

    5. Create certain hours for drop off (volunteers man during these hours). All other hours the PODS are closed.

    6. Suggested locations for PODS.

    1. 4 spots at IKE (one at each corner)

    2. 1 PAR

    3. 1 ISR

    4. 20 footers.

    5. Markup on exactly where those are at, LAR-Busey-Allen would go.

    6. Northside of Allen Hall/LAR check with transportation people - Morgan will check and copy Daphne.

    7. Daphne to reach out to the Main Library about their food pantry.

    1. Thurman in Dining may be able to assist with collection.

    2. Group agreed that keeping food collection separate from Dump & Run is best.

    8. Daphne’s quotes (for local PODS companies) was close to the estimate that Bryan and Mark found.

    1. One company was significantly more expensive, probably because they come from Normal, IL (not in town) and they have extra fuel surcharges, expensive pick up and drop off fees.

     

    2023-03-24 Meeting recording here on google drive.

  6. ECIP awards for 2022

    Associated Project(s): 
    Energy Conservation Incentive Program (ECIP)

    Hello Jen and Morgan,

    I have attached a draft of the award letter to be sent to the deans and dept heads, and am reaching out to iSEE in regards to supporting this program.

     

    I believe in the past ISEE co-presented these awards with F&S and more recently the awards were presented at the Sustainability Celebration which works well to promote more exposure for all sustainability items on campus.

    Unfortunately, the BTAF Mechanical Engineering conference and I2SL conferences are during the same week so we were not available to join this past year.

     

    We are now looking at 5 separate presentations at each location to present this years awards and wondering what support or involvement ISEE would be interested in?

     

    Thank you 

    Paul Foote

    ----------------------------

    Hi Paul,

     

    Jen and I spoke about this, and iSEE is interested in continuing to participate in the presentation of the ECIP awards.  We would like to suggest that this be a single award presentation, rather than the five separate events.  It can occur during Earth Month, and perhaps it could be held at the ACES Library, which is a nice venue and it was the ECIP winner with the highest energy savings.

     

    Please let us know if this is an acceptable plan, and we can arrange a call to talk about the details.

     

    Also, I asked Ehab about the Henry Admin Building leadership, and he suggests Paul Ellinger be the point of contact for the award letter.

     

    Thanks,

    Morgan

    --------------------------

    Hello Everyone,

    This is a terrific plan, Rob gave the go-ahead to plan the venue, date & time etc.

     

    When works best for all?

     

    Thank you

    Paul

    ----------------------

    Hello All,

    I am bumping this to the top of the email list for scheduling the venue and timing for this event.

    Let me know when we can discuss/finalize the details?

     

    Best

    Paul Foote

    ----------------------

    Hi Paul,

     

    Is there anything that you were anticipating including in this event agenda, other than the ECIP announcements and plaque distribution?  If not, it might be better to include both years’ winners in the fall 2023 campus sustainability celebration. 

     

    I realize this is a shift from what we were thinking of, but it would be a shame to put together an event that is only 15 minutes long…  It would also be difficult to get a broad audience.

     

    Thanks,

    Morgan

    -----------------------

    Hi Morgan,

    We were thinking this timeframe might fit better than the fall venue with multiple conferences etc…

    Pending the date, we should have information regarding the next round of funding and were planning to gather the facilities managers at this event to share examples and promote future project applications.

     

    Thoughts everyone?

    Best

    Paul

    ------------------

    Hi Morgan and all,

    I crossed the revolving loan fund and ECIP, the ECIP awards can be discussed at our next monthly meeting.

     

    Thank you

    Paul Foote

    -------------------

     

    Hi Paul, What monthly meeting?

    thanks, Morgan

    ------------------------

    Hi Morgan,

    UES has a monthly meeting for ECIP, RLF, rapid back and other funding items as needed.

     

    Best

    Paul

     

  9. Town and gown volunteer partners

    Associated Project(s): 
    Dump and Run

    As of February 7, Champaign County Forest Preserve, Champaign County Master Naturalists, and the Rotary Club of Champaign have expressed support for the initiative and will advertise the volunteer opportunity to their respective communities come April/May.

  10. Meetings with Merci's Refuge + Goodwill Land of Lincoln + Salt & Light

    Associated Project(s): 
    Dump and Run

    On February 7, Daphne Hulse met with Nate Himes (Director of Counseling Ministries) at Merci's Refuge and Tom King (Director of Logistics) + Wally Proenza (VP Retail Operations) at Goodwill Land of Lincoln to discuss donation logistics. On February 13, Daphne will meet with Lisa Sheltra (Director of Community Engagement) + Mike Jenkins (Director of Retail Operations) at Salt & Light.

  11. Donation partners

    Associated Project(s): 
    Dump and Run

    As of February 6, Daily Bread Soup Kitchen, Merci's Refuge, Salt & Light, Goodwill, and Habitat for Humanity ReStore have all expressed interest in exploring a donation partnership for Dump & Run.

  12. Zero Waste Coordinator meeting with Kasey Umland

    Associated Project(s): 
    Dump and Run

    On January 24, Daphne Hulse met with Kasey Umland, Director of the Women's Resources Center, formerly the Associate Director at University YMCA, to discuss the following:

    1. What is the history of UIUC-YMCA Dump and Run events?

      1. Started with private certified housing, religious affiliated groups around 2012. 3 semi-trailers worth of stuff from campus and from the community. A lot of staff time went into the program.

      2. Previously had 2 boxes on every floor of Illini tower, which was a huge source of items. 26 boxes in this one building. Change in Illini tower management meant YMCA couldn’t do collections here anymore. It was great to have the materials, but hard to get everything out in time. the same year, University Housing came to YMCA about their Housing salvage drive (the person who ran it left). This was the first year YMCA collaborated with UIUC.

        1. Started doing some university housing dorms, but not all.

        2. Realized they couldn’t keep up with the overflow of materials.

        3. Big shift in kinds of items they received. Went from servicing mini apartments/suites (Illini Tower) versus university dormitories. 10x the amount of stuff as before with the Illini tower. 3/4 was clothing and bedding.

      3. Talked to Housing and needing more resources. It was too hard for YMCA to keep up. Majority of volunteers who did collections were students, but it was finals. Had a close relationship with them, but students would need to go right when things were picking up near the end of the move out week.

    2. Based off a quick survey of other schools move-out programs, it seems most common for schools to work with local nonprofit(s) to immediately donate items following the move out program. As opposed to storing items over the summer and preparing for a fall move-in sale. Thoughts about these two different ways of operating?

      1. Donating most items straight away seems like it may be the only way it can work for the university, since there’s an immense quantity of items to deal with.

      2. Suggest talking with intended recipients of non-profits beforehand, to see if they can accept it all immediately, or if it will be too much.

      3. Even when YMCA was running it, their excess was too much for some places.

      4. Salt and light had capacity.

      5. Goodwill said to stop (no more clothes).

      6. Most places would say they would want at least some items.

      7. The value of selling these items in a sale near move in is that there are items unique the college experience: XL twin sheets, for example.

    3. What are some best practices for event coordination?

      1. If you are dealing with multiple sites - think in advance about plotting out how to do collections.

      2. Thinking about when things will come in from certain places. Which were high donation spots? Some will only need checked every so often, some places needed checked 2 or 3 times a day.

      3. Capacity - Kasey always wanted something better than just putting items in a cardboard box.

        1. It is easier if items are placed directly into a bag. Otherwise, volunteers have to do this work.

      4. Try to be really clear about what people can and cannot donate. In a perfect world, check the boxes in the evening, that’s when students move out.

    4. We will have to rely on the help of volunteers, but students will have their finals during this time, and be moving out. We want to strengthen town and gown relations through this program. Any suggestions for local groups/organizations who would be good to reach out to who you think would have an interest in volunteering?

      1. Rotary Clubs

      2. Church or high school youth groups

      3. If the university would consider half day leave, that could be an incentive

      4. during business hours means it increases the privilege needed to participate

      5. Honors societies

      6. Sierra Club

      7. Junior League

      8. Humane Society

      9. Court Diversion

  13. Zero Waste Coordinator meeting with Marc Alexander, YMCA

    Associated Project(s): 
    Dump and Run

    On January 19, Daphne Hulse met with Marc Alexander, Director of Development and Membership at University YMCA, to discuss the following:

    1. What is the history of UIUC-YMCA Dump and Run events?

      1. Started to 20ish years ago as a garage sale (2001) in front of the YMCA. Clearing stuff outside of the building. Grew to a community collection, private residential collection, Housing was doing some salvage operation, approached the Y about helping do a program. Through 2019, The YMCA would collect from Housing every May.

      2. 2019 Y started doing renovation in the building and streets so the YMCA couldn’t use the building for collections.

      3. Started conversations about the YMCA pulling back, and then COVID hit.

      4. Last year YMCA and UIUC had a very long conversation and decided YMCA couldn’t do any of the May period.

      5. Mostly was the YMCA running it, was done by the one coordinator. Staff from the YMCA helped here and there. Volunteers assisted. UIUC helped with getting access to the building.

        1. 2019 Housing and F&S each provided a truck to help load and haul stuff. F&S provided two workers to collect things and load them and sort them. More partnership that year.

        2. Piece in August is the sale itself. F&S provided supplies, tables, dumpsters, F&S and Housing put out advertisements about the sale to students. Used UIUC networks.

    2. Based off a quick survey of other schools move-out programs, it seems most common for schools to work with local nonprofit(s) to immediately donate items following the move out program. As opposed to storing items over the summer and preparing for a fall move-in sale. Thoughts about these two different ways of operating?

      1. Biggest lift was sorting and storing it. It could take a very long time. Stuck it in semis. Sifting out what is useful and what is not, was the hard part.

      2. If there is a way to get the stuff out in May and then repurpose it, that is most ideal. But this can be challenging.

      3. Michigan State established their own ReStore, and do this year around.

      4. Salt and Light, Habitat for Humanity, could be helpful with collection.

      5. If there way a way to sort and pull things for Y in August sale, is also possible.

    3. What are some best practices for event coordination?

      1. Breakdown of varying roles to pull this off.

      2. In general, need to coordinate volunteer and staff schedules for the workload.

      3. Have to set up a defined schedule for each dorm, how often you’ll be there. 24 lobbies they would have to collect from (couple times a day). If you fall behind, what’s the contingencies?

      4. Tuesday - Monday and Tuesday following Move-Out Saturday. Heavy time period, make sure you have volunteers.

      5. Takes a very detail-oriented person to manage this and schedule it out for attack.

    4. What are some best practices for volunteer coordination?

      1. Each volunteer is doing it for a different reason:

        1. Some love it, some they have to do community service, different levels of commitment, one person will not show up. Be aware of these motivations. Everyone’s physical capabilities, developmentally challenged (has to have certain tasks). Shift may never go the way you want it to. Be flexible at all times, have Plan B and Plan C at all time.

    5. What were some of your biggest obstacles with this event? Things to watch out for?

      1. It’s not all usable items. Despite all of your communication efforts, it will happen. Maybe 1/6 or 1/5 of things will be unusable.

    6. We will have to rely on the help of volunteers, but students will have their finals during this time, and be moving out. We want to strengthen town and gown relations through this program. Any suggestions for local groups/organizations who would be good to reach out to who you think would have an interest in volunteering?

      1. F&S ideas so far:

        1. Faith in Place

        2. Champaign County Environmental Stewards

      2. YMCA’s suggestions

        1. Rotary Clubs often do volunteer work

        2. Chambana Moms (not really volunteer base, but they could advertise the need for volunteers)

        3. Will ask staff for more suggestions

    7. There was another YMCA member who helped with Dump and Run, Kasey Umland? Would she be good to reach out to? Would I be able to get her contact information?

      1. Director of Womens Resource Center.

      2. Was associate dir of the YMCA. Some years she supervised Dump and Run, some she ran it. Played a key role. Started in 2012.

     

    Daphne will meet with Kasey Umland 1/24/23.

  15. F&S Zero Waste Coordinator succeeding as primary coordinator for Dump and Run

    Associated Project(s): 
    Dump and Run

    Daphne Hulse and Morgan White met on 1/9/23 to discuss the history of UIUC-University YMCA Dump and Run events. Daphne will succeed as the primary coordinator for these future events. Daphne will meet with Marc Alexander (YMCA's Dir of Development and Membership), one of the previous UIUC Dump and Run coordinators, on 1/19/23 to discuss best practices for event coordination.

  16. Scope Change and Extension request approved

    Associated Project(s): 
    Dump and Run
    Student Sustainability Committee (SSC)

    From: Student Sustainability Committee 
    Sent: Tuesday, September 20, 2022 2:31 PM
    To: White, Morgan
    Cc: recycling@illinois.edu; Varney, Peter W 
    Subject: Re: Extension request for Dump and Run

     

    Hi All,

     

    This Scope Change was approved! Sorry for the late response!

     

    Please let us know if any additional information is needed on our end!

     

    Best,

     

    SSC

  17. Waste Transfer Station Tour and Plastics Request

    Associated Project(s): 
    Sculptures
    Achieve Zero Waste

    Deke Weaver, Professor in the School of Art & Design, requested a tour of the Waste Transfer Station, as well as asked the following questions: 

    1. Do any of you have a rough estimate of how many plastic water bottles the U of I population goes through in a day (week, month, year)?

    2. Would it be possible to collect a few of the plastic water bottles from the recycling center for this project?

    Weaver is working on a public engagement piece about the oceans, climate, plastics and interconnected ecosystems and needs approximately 2500-4000 bottles. The project is a whale sculpture named CETACEAN. 

    Shawn Patterson from Facilities & Services replied explaining that the waste transfer station acquires 2-3 thousand pounds of plastics each month and will be able to accommodate the professor's need for plastics.

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