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Projects Updates for SmartWay Transport Partnership

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  1. Presentation on SmartWay status with Stores and Receiving

    Associated Project(s): 

    Sinead Soltis (F&S intern) presented an overview of the SmartWay Program to Travis Molitor of F&S Stores and Receiving. Collaboration on the topic will hopefully include affiliate recognition on their new website, along with physical signage outside of PPSB Stores & Receiving. In addition to this recognition, Travis plans to discuss with his staff about our status in this program. 

  2. F&S and UIC status update call in regards to SmartWay

    Associated Project(s): 

    Discussions continue in regards to University of Illinois System's EPA SmartWay affiliation status. Kate Yoshida, UIC Program Director of Sustainability, met with Morgan White and Sinead Soltis to brainstorm departments across both campuses that would benefit from learning more about the SmartWay program. Morgan and Sinead shared their plans to present to iSEE, F&S Transportation, the Illini Union, and other relevant departments that will assist in recognizing our status of being an affiliate.

  3. F&S Sharing SmartWay status with UIS

    Associated Project(s): 

    F&S Sustainability reached out to Cindy Ervin, the University of Illinois-Springfield Transportation Supervisor, about our system's status as a SmartWay member. Attached is the letter sent to share this information, along with other important resources on getting involved as a SmartWay partner along with its benefits. 

     

     

  4. F&S sharing SmartWay status with UIC

    Associated Project(s): 

    Morgan White and Sinead Soltis met with Katherine Yoshida, the University of Illinois-Chicago's Sustainabiliy program director about our system's status of being an EPA SmartWay Affiliate. Discussion included the history of SmartWay on our campus, along with ideas of how to integrate into UIC's campus. 

    A follow up call is scheduled for the end of October. 

  5. University of Illinois is now an EPA SmartWay Affiliate

    Associated Project(s): 

    The University of Illinois at Urbana-Champaign is now a registered SmartWay Affiliate! The EPA SmartWay Affiliate Agreement was signed on 6/19/20, and the university was officially welcomed to the program by a representative from the EPA on 7/16/20. Civil Engineering student Abby Culloton and F&S Sustainability Intern Sinead Soltis will begin integrating the SmartWay messaging within campus departments beginning in the fall 2020 semester.

    A SmartWay Affiliate is an organization that agrees to educate and support their members' efforts to improve freight sustainability.  Please follow the link below for more information and to explore how your team can become a SmartWay partner!

     

    https://www.epa.gov/smartway

     

  6. Spring 2020 project deliverables

    Final Project Deliverables for Spring 2020

    There were 7 projects completed by the WIE-GFX Abroad Scholars in the Spring 2020 semester of ENG 177

    1. Armory Bike Path Restoration
    2. Study Abroad Carbon Offset
    3. Electric Vehicle Charging Stations
    4. AASHE STARS Report 2020
    5. Food Waste
    6. Sustainability Best Practices Guide
    7. EPA SmartWay Program
  7. Student to lead efforts this spring

    Associated Project(s): 

    Women in Engineering (WIE) Grainger First-Year Experience (GFX) student, Abby Culloton, is working with Morgan White and Sinead Soltis at F&S to lead the integration of SmartWay on campus, pending the completion of the EPA SmartWay Affiliate Agency agreement for campus.  Abby will do this as part of her class project, and in support of campus sustainability.

  8. PWR011 SmartWay Union recommendation - Successful

    Executive Director of Facilities & Services, Mohammed Atalla, responded over email to Ximing Cai (iSEE Associate Director for Campus Sustainability) in support of the recommendation:

    "Facilities & Services, in collaboration with Jamie Singson at the Illini Union, will proceed with investigating the recommendation to join the EPA’s SmartWay partnership program.  Morgan will be arranging a webinar/conference call with the representatives from EPA’s SmartWay program and the associated departments on campus per your recommendation.  Then each respective department will determine how to proceed, when the process is clear.  Morgan will provide updates via the iCAP Portal SmartWay project page: https://icap.sustainability.illinois.edu/project/smartway-transport-partnership."

     

    See the iWG Assessment of PWR011 SmartWay Union here.

    See SWATeam recommendation PWR011 SmartWay Union here.

  9. discussion with EPA

    Associated Project(s): 

    Morgan White talked with Denise Kearns at EPA about the SmartWay program and options for UI participation, in addition to the existing partnership with Dining Services.

    Morgan asked Denise to:

    1. Please let us know if being an Affiliate is an option for the University of Illinois. 
    2. Please let me know what you see from reviewing the Housing Dining Services submission information. 
    3. I’d also like to know if the option for a % spend reporting is still available for Shipping partners.
    4. Finally, please arrange a webinar for us (attached list) about the overall program, preferably after August 15.
  10. PWR011 SmartWay Union recommendation - Assessment started

    The iCAP Working Group (iWG) met on April 9, 2018, to start the discussion on SWATeam recommendation, PWR011 SmartWay Union. The iWG started the assessment of this recommendation during the May 10, 2018, meeting. The iWG's draft comment on the recommendation was:

    "We agree that F&S and the Illini Union should participate EPA SmartWay Program. EPA has identified someone to assist with considering options."

    See SWATeam recommendation PWR011 SmartWay Union here.

  11. iWG meeting minutes April 9th, 2018

  12. PWR011 SmartWay Union recommendation - Submittal

    The PWR SWATeam submitted a recommendation to the iWG stating, "We recommend that Facilities and Services and the Illini Union become certified as an EPA SmartWay Logistics Company Partner, following the example set by University Housing and Dining Services in 2013."

    See attached the SWATeam recommendation PWR011 SmartWay Union complete with comments from all the PWR SWATeam members.

  13. PWR SWATeam Meeting - 2/5/18

    The PWR SWATeam had their first meeting of the semester, where they discussed several updates related to purchasing, waste, and recycling. The Team discussed concerns about recycling bins on the Main Quad, persistent issues with the purchasing of recycled paper on campus, challenges with a centralized battery recycling program, and the formal adoption of EPEAT standards for electronics on campus. The SWATeam also discussed and provided feedback on a formal recommendation for the expansion of SmartWay to other campus units.

    Attached Files: 
  14. SWATeam Meeting - 10/18/17

    The PWR SWATeam met to discuss objectives and goals for the year, as well as provide feedback on the proposed Campus Administrative Manual policy on purchasing paper of recycled content. The team discussed a broad range of projects and delegated next steps for moving forward on each.

    Attached Files: 
  15. Overview of SmartWay, by Warren Lavey

    Associated Project(s): 

    Many purchasers require that their trucking carriers participate in the SmartWay Transport Partnership.  In addition, purchasers can participate in SmartWay as shippers (as UIUC Housing did), which facilitates the tracking of emissions from their carriers and allows them to compete for awards presented annually by EPA.

    Here are some examples.

    1.  The State of Illinois' contract for Small Package Air and Ground Parcel Delivery Services, signed in 2014, requires that the carrier "must maintain its enrollment in the USEPA SmartWay® Program and continue in 'good standing', by submitting required data annually, for the duration of any awarded contract without backsliding."  "Backsliding" refers to maintaining the carrier's annual SmartWay performance ranking (1 to 5).  See State of Illinois Contract CPOGS15001 (attached), Section 1.5.1 and Attachment A.  This contract is available for agency and university use.  The RFP required that bidders participate in the SmartWay Transport Partnership.

    2.  A federal contract -- Domestic Delivery Services 3, for the General Services Administration and at least 14 other participating agencies, signed in 2014 -- includes the following provision:  "Contractors are required to belong to the Environmental Protection Agency (EPA) SmartWay Transport Partnership, a voluntary partnership between the Federal Government and the trucking industry, to improve the environmental performance of freight and small package transport by adopting fuel and emission-reducing strategies. As an alternative, contractors may also report GHG emissions directly to GSA and the Department of Energy through the annual GHG inventory process which is followed by federal agencies."  See GSA, "DDS 3 Green Features Fact Sheet"  http://www.gsa.gov/portal/getMediaData?mediaId=196419.

    3.  Federal Executive Order 13693 ("Planning for Federal Sustainability in the Next Decade", March 2015) directs agencies to apply preferences in purchasing for SmartWay participating carriers and SmartWay products.  See Section 3(i)(ii): "[T]he head of each agency shall, where life-cycle cost effective, beginning in fiscal year 2016, ... promote sustainable acquisition and procurement by ensuring that each of the following environmental performance and sustainability factors are included to the maximum extent practicable for all applicable procurements in the planning, award, and execution phases of the acquisition by ... purchasing sustainable products and services identified by EPA programs including ... WaterSense certified products and services (water efficient products); Safer Choice labeled products (chemically intensive products that contain safer ingredients), and SmartWay Transport partners and SmartWay products (fuel efficient products and services)."  https://www.whitehouse.gov/the-press-office/2015/03/19/executive-order-planning-federal-sustainability-next-decade

    4.  The SmartWay Excellence Awards for 2014 recognized seven shippers for moving 98 percent of their products and merchandise with high-performing SmartWay carriers: Lowe's, The Home Depot, Hewlett-Packard, Johns Manville, Kimberly-Clark, S. C. Johnson, and Nordstrom.  http://www.epa.gov/smartway/about/documents/awards/420f14052.pdf   As another illustration, Best Buy strongly encourages its carriers to participate in SmartWay, contractually requires all of its over-the-road trucking and intermodal business to be handled by SmartWay partners, and provides SmartWay partners prime docking times and locations. http://www.fleetequipmentmag.com/best-buy-an-active-smartway-shipper-partner/

  16. University Sourcing informed about SmartWay opportunity

    Associated Project(s): 

    From: Milbrandt, Janet
    Sent: Tuesday, July 15, 2014 2:02 PM
    To: Lavey, Warren Gary; McCall, Benjamin; Bartels, Bart A
    Cc: Bohlen, Kayci; Taylor, Mark A
    Subject: RE: new State of Illinois UPS contract

    I am forwarding you to the Sourcing Office for the University of IL.

    From: Lavey, Warren Gary
    Sent: Tuesday, July 15, 2014 9:27 AM
    To: Milbrandt, Janet; McCall, Benjamin; Bartels, Bart A
    Subject: new State of Illinois UPS contract

    Hello, Janet.  The State of Illinois is implementing a new contract with UPS for ground and air package delivery services.  UIUC is an eligible customer under this contract.

    This contract was awarded pursuant to the Illinois Transportation Sustainability Procurement Program Act of 2013, with environmental factors comprising 20 percent of the bidder evaluation criteria.  The contract includes provisions for tracking emissions and fuel consumption related to the services provided.  Alternative fuels, including biofuels, and cleaner vehicles are encouraged for UPS's services under this contract. I don't have any information on the rates under the new contract.

    Can you arrange a meeting with UIUC's UPS contract representative to discuss the advantages and disadvantages of migrating UIUC's shipments from UIUC's existing UPS contract to the new State of Illinois contract?  I would like to participate in this meeting.

    Thanks and best wishes.

  17. ISTC seminar online about SmartWay program

    Associated Project(s): 

    Professor Lavey presented a seminar through the Illinois Sustainable Technology Center (ISTC) last week on governments' efforts to promote cleaner trucking services.  The focus was on tools beyond legislation and regulations, especially imposing  low-emissions conditions on access to properties and applying environmental preferences in government purchases.  Here is the short description:

    Technologies to cut truck emissions are available and cost-effective, and should be encouraged by a range of government and private actions. In 2013, Chicago approved the expansion of a railroad terminal contingent on retrofitting dozens of trucks with clean diesel filters. Illinois agencies are reforming freight and package delivery purchasing programs to implement the Transportation Sustainability Procurement Program Act of 2013. Similarly, the U.S. General Services Administration is applying new environmental preferences in selecting transportation vendors and tracking their performance.

    See the video on ISTC's website.

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