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Projects Updates for key objective: 7.6 iCAP Portal Updates

  1. iCAP Portal Admin Meeting - February 24, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    • Moved "Northeast of Nick Holonyak Micro and Nanotechnology Lab" Place from Null Island to where I think it should be. Could someone confirm it's now in the right spot?
    • Objectives page: fixed some styling issues (buttons above table, margin above in-page links to account for sticky headers)
    • Added LinkedIn & Reddit share buttons on Project Updates (see this Project Update for example)
    • Added social sharing buttons on Projects (see iCAP Portal project for example)
    • Finished testing improved method for setting a Project's location in the menu system (dropdown list was becoming unmanageable). A couple cautionary notes:
      • You can switch from single-item dropdown lists to multi-item lists by dragging the bar below them to expand them. If you drag bar back up to switch back to single-item dropdown lists, future changes to the items still fill them in as multi-item lists. Just drag the bar back down to expand them again.
      • **Do not select self in last dropdown list** - it will appear to work fine for that node, but it actually loses its place in the hierarchy, which can be seen in its children. If you go back in to edit the node, you'll have to find its location again from scratch.

    Discussion:

    • Should we show a "last updated" date on the projects?
      • Automatically show last time Project was updated?
      • Add field that is updated intentionally when a project's information has been reviewed & by whom?
      • Add a disclaimer about information being correct at the time it was entered?
    • Some social sharing buttons not showing up in incognito mode? (e.g. Carbon Commitment)
    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
    • Should we link to "Take Action" project from homepage?
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)

    TODO:

    • Can we limit access to menu selection for Projects to only certain users - e.g. iCAP Admins?
    • Remove RSS Feeds from listings (e.g. Project Updates for collection: Geothermal Projects)
    • Search: can it be less rigid? e.g. ignore punctuation, understand that "bikes" and "bicycles" are equivalent, etc.
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site
    • Track down and resolve informational message on full listing page for Project Updates by Key Objective (see, e.g. Projects Updates for key objective: 1.0 iCAP 2020 Illinois Climate Action Plan)

  2. iCAP Portal Admin Meeting - January 27, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    • Set up GA4
    • Homepage: make image in Image Gallery go to image gallery (in addition to button)
    • Objectives page: Jump to Chapter migrated to live site
    • (DEV) Currently testing a new way of selecting a Project's location in the menu system. Dropdown list is becoming unmanageable.

    Discussion:

    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
    • Should we link to "Take Action" project from homepage?
    • Archiving projects

    TODO:

    • (DEV) Currently testing a new way of selecting a Project's location in the menu system. Dropdown list is becoming unmanageable.
    • Add LinkedIn & Reddit share buttons on Project Updates
    • Can we add social sharing buttons on Projects too?
    • Search: can it be less rigid? e.g. ignore punctuation, understand that "bikes" and "bicycles" are equivalent, etc.
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site
    • Track down and resolve informational message on full listing page for Project Updates by Key Objective (see, e.g. Projects Updates for key objective: 1.0 iCAP 2020 Illinois Climate Action Plan)

  3. iCAP Portal Admin Meeting - January 6, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    • Fancy project layout, Header project layout - make images in image banner clickable (go directly to image)
    • Main nav: move focus to search box when Search is clicked
    • Objectives page (DEV):
      • Fix bug: metric collapsing seems to scroll the page
      • Add "jump to chapter" option:
        • Dropdown list for mobile, theme icons for larger screens
        • Reporting Progress icon jumps to chapter 9
        • Don't show Funding icon

    Discussion:

    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
    • Should we link to "Take Action" project from homepage?
    • Archiving projects

    TODO:

    • Set up GA4
    • Homepage: make image in Image Gallery go to image gallery (in addition to button)
    • Objectives page: disable the following styles:
      •   @media (min-width: 44em)
        .objectives-dashboard .view-header .options-chapter > *
    • Search: can it be less rigid? e.g. ignore punctuation, understand that "bikes" and "bicycles" are equivalent, etc.
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site
    • Track down and resolve informational message on full listing page for Project Updates by Key Objective (see, e.g. Projects Updates for key objective: 1.0 iCAP 2020 Illinois Climate Action Plan)
    • Why is the Achieve Zero Waste project map page not loading?

  4. iCAP Portal Admin Meeting - December 2, 2022

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    Discussion:

    • Adding Fliss project
    • Adding green food truck project
    • Objectives page
      • Make it easier to find a specific chapter

    TODOs:

    • Discussion of archiving projects
    • Search: can it be less rigid?
    • Main nav: move focus to search box when Search is clicked
    • Objectives page:
      • Add "jump to chapter" option:
        • Dropdown list for mobile, theme icons for larger screens
        • Reporting Progress icon jumps to chapter 9
        • Don't show Funding icon
    • Fancy project page - make images in image banner clickable (go directly to image)
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Collections page:
      • Add image upload option
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site
    • Use "Take Action" project to encourage students to get involved with sustainability (link from homepage?)
    • Track down and resolve informational message on full listing page for Project Updates by Key Objective (see, e.g. Projects Updates for key objective: 1.0 iCAP 2020 Illinois Climate Action Plan)
    • Why is the Achieve Zero Waste project map page not loading?

  5. Engagement002 Take Action Weblink - Transmitted

    Associated Project(s): 
    Engagement iCAP Team
    Engagement iCAP Team Recommendations Summary
    iCAP Working Group (iWG)
    Sustainability iCAP Portal

    The Engagement002 iCAP Portal Redesign was renamed to Engagement002 Take Action Weblink. On 11/11/22, the recommendation was transmitted to Madhu Khanna, Director of iSEE, with the following email. The iWG assessment is attached. 

    =============

    Hello Dr. Khanna,

    The Illinois Climate Action Plan (iCAP) Working Group (iWG) reviewed recommendation Engagement002 from the Engagement iCAP Team about the iCAP Portal. The iWG discussed this and rather than changes to the database repository site of the iCAP Portal, the iWG recommends that iSEE’s communications team, in collaboration with the iCAP teams, take the steps recorded in the attached word document and listed here:

    1) For immediate action - Highlight a Student Action button to access the related “Action” page.  Make it consistent throughout the various websites, so the students/users know it is the same link.

    2) Look carefully at the iSEE campus sustainability page/site to streamline it and make it a lot more accessible for students, so they know how to take action and understand the progress we’ve made in this area.

    3) Develop an image-based site for campus sustainability engagement, with appropriate campus professionals and a student focus group that includes students with visual background and students with sustainability knowledge. Include time-based suggestions (if you have five minutes, if you have 30 minutes, if you have an hour, if you have an hour each week, etc.). Include suggestions for iSEE website, iCAP Portal, and related sites, as well as development of new landing page website.

    4) Reassess and renew the message and graphics of the iCAP web-presence on a regular basis (at least every five years).

    The Formal iCAP Procedures includes a section on campus unit responsibilities upon receipt of a recommendation, and we respectfully request your initial response to this recommendation by November 30, if possible.  If you have any questions regarding this recommendation, we are happy to discuss this with you further.

    Sincerely,

    Morgan, Jen, and Meredith

    ============

    See submittal of Engagement002 iCAP Portal Redesign --> Engagement002 Take Action Weblink recommendation here.
    See attached iWG assessment. 

    Attached Files: 

  6. iCAP Portal Admin Meeting - November 18, 2022

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    TODOs:

    • Fancy project page - make images in image banner clickable (go directly to image)
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Collections page:
      • Add image upload option
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site
    • Use "Take Action" project to encourage students to get involved with sustainability (link from homepage?)
    • Track down and resolve informational message on full listing page for Project Updates by Key Objective (see, e.g. Projects Updates for key objective: 1.0 iCAP 2020 Illinois Climate Action Plan)
    • Why is the Achieve Zero Waste project map page not loading?

  7. iCAP Portal Admin Meeting - November 4, 2022

    Associated Project(s): 
    Sustainability iCAP Portal

    Discussion:

    • Invoices in project updates - decided to make future invoices private, and make the current invoices private as well.

    Done:

    • Related Files section on project pages: show as list rather than cards, add spacing between items, remove bullet points
    • Reorganize Collections pages (example on dev)
      • Keep project listing in top left
      • Move map to lower left
      • Move Updates to top right, show 10
      • Move Hierarchy to just below Project Listing, link to hierarchy in separate page rather than loading in current page to speed up page loading time (NOTE: hierarchy page still needs work)

    TODOs:

    • Make current invoice documents private
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Collections page:
      • Put Project embed and Project Updates embed below their respective listings
      • Put each embed in a collapsible section
      • Add image upload option
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site
    • Use "Take Action" project to encourage students to get involved with sustainability (link from homepage?)
    • Track down and resolve informational message on full listing page for Project Updates by Key Objective (see, e.g. Projects Updates for key objective: 1.0 iCAP 2020 Illinois Climate Action Plan)
    • Why is the Achieve Zero Waste project map page not loading?

  8. iCAP Portal Admin Meeting - October 21, 2022

    Associated Project(s): 
    Sustainability iCAP Portal

    TODOs:

  9. Engagement002 iCAP Portal Redesign - Submitted (renamed Engagement002 Take Action Weblink)

    Associated Project(s): 
    Engagement iCAP Team
    Engagement iCAP Team Recommendations Summary
    Sustainability iCAP Portal
    iCAP Working Group (iWG)

    The Engagement iCAP Team submitted Engagement002 iCAP Portal Redesign recommendation, outlined as follows:

    "Hire a graphic/web design student intern to develop a simple and more organized website to increase university community engagement on the iCAP Portal."

    The recommendation is attached. 

    Attached Files: 

  10. iCAP Portal Admin Meeting - September 23, 2022

    Associated Project(s): 
    Sustainability iCAP Portal

    Michael's updates:

    TODOs:

    • Track down and resolve informational message on full listing page for Project Updates by Key Objective (see, e.g. Projects Updates for key objective: 1.0 iCAP 2020 Illinois Climate Action Plan)
    • Why is the Achieve Zero Waste project map page not loading?
    • Discuss metrics at next meeting
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
    • Reorganize Collections pages
      • Keep project listing in top left
      • Move map to lower left
      • Move Updates to top right, show 5-7
      • Keep Hierarchy in lower right, link to hierarchy in separate page rather than loading in current page to speed up page loading time
    • Related Files section on project pages: show as list rather than cards, add spacing between items, remove bullet points

  11. iCAP Portal Admin Meeting - September 9, 2022

    Associated Project(s): 
    Sustainability iCAP Portal

    Michael's updates to the iCAP Portal:

    • Project Creation/Update page: added checkboxes for "Make ____ field collapsible" for each textarea (Description, Background, Conclusion)
    • Project page: added a fallback message when there’s no content in the center column so the right-hand sidebar doesn't show up in the middle (e.g. Reduce Emissions from Travel)
    • Project Header Layout (e.g. LEED Certification project): added padding below header image
    • Theme pages (e.g. Energy theme page)
      • Added padding between Project Hierarchy & Other Projects
      • Moved to live site
    • Set "Standard Project Layout" for all projects w/o a Project Layout already set
    • Started work on advanced project search, see Project Search (DEV)

    TODOs:

    • Theme pages (e.g. Energy theme page): make description collapsible (may not want this any more - TBD)
    • Theme pages (e.g. Land and Water theme page): can we put a max height on the images so portrait images aren't enormous?
    • Projects Updates page: make search tips collapsible and put them after fields
    • Project Search (DEV): order of search fields should match table columns
    • Discuss metrics at next meeting
      • Metrics with lots of data
      • Outdated metrics
      • Fun with math (e.g. combining multiple metrics)
    • Show the recent project history of the project Associated with an iCAP Objective on that Objective’s page
    • Review the look of the related files on the Fancy Project Page layout at our next meeting. Right now, it looks like this:
      Screenshot of Related Files and Related Files (Private) listing from a project using Fancy Project Layout

  14. iCAP Portal Admin Meeting - August 12, 2022

    Associated Project(s): 
    Sustainability iCAP Portal

    Michael showed updates to the iCAP Portal:

    • It's safe to delete Collections; tested on dev to confirm it doesn't break anything.
    • Project Collection page: fixed bug where project hierarchy showed all Collections for each project rather than only current Collection.
    • Create project page: fixed bug where input fields were overflowing their containers in Firefox.
    • The Projects by Project Status listing now allows you to select how many projects to view at a time, including All. There is also a “Download list of projects as CSV file” link below the listing, which includes the URL as its own column, since CSV files can’t include clickable links.

    TODOs:

    • Theme pages (e.g. Dev site Energy theme page)
      • Padding between Project Hierarchy & Other Projects
      • Make description collapsible
      • Move to live site once other changes completed
    • Project Header Layout (e.g. LEED Certification project)
      • Add padding below header image
    • Project Creation/Update page
      • Add checkboxes for "Make ____ field collapsible" for each textarea (Description, Background, Conclusion)

  15. iCAP Portal Admin Meeting - July 15, 2022

    Associated Project(s): 
    Sustainability iCAP Portal

    Michael showed updates to the iCAP Portal:

    • Added instructions below each map on live site
    • Added image gallery for each theme, e.g. Dev site Energy Theme page (currently on dev2, not yet moved to live site)
    • Metrics: removed "(Tracked by ...)" from titles
    • New Project nodes default to "Sticky at top of lists" so they show up at top of search results
    • Collections: changed Project Updates to look like other 3 sections; show only 1 update
    • Collections: migrated Collections page updates to live site
    • Image Gallery: made bg behind images white instead of blue, so transparent images don't have blue background

    TODOs:

    • Confirm it's safe to delete Collections on a dev site before deleting Collections on live site
    • Project Collection page bug: project hierarchy shows all Collections for each project rather than only current Collection
    • Create project page bug: input fields are overflowing their containers in Firefox
    • Show listing of public/private projects

  16. iCAP Portal Admin Meeting - June 24, 2022

    Associated Project(s): 
    Sustainability iCAP Portal
    • Michael will look into automation options for filling in the Menu Settings Parent Item (for breadcrumbs) automatically from the Project Parent field
    • Michael will also look at possibilities for expanding the menu length, beyond the built in limit that drupal includes by default
    • The menu settings
    • Is there a way to make sure every project has "sticky at top of lists" automatically? Michael will check - Drupal treats them all as a node, so he can see if Projects can start with "sticky" by default
    • He fixed the image rotation issue
    • On the header layout, he added a view gallery link and moved the project name to align with it. The view gallery link on header layouts shows up even if there are not images associated - so what should we do?  We can add help text for the layout options, to note how it works (related to images, and possibly other things) - we added this in this meeting.
    • Add a third layout called "Fancy Project Layout" - mirror the Header Project Layout and keep the Gallery in the Fancy Project layout, but remove it from the Header layout
    • We also looked

  17. Request to Use Learning Materials in Land & Water Theme

    Associated Project(s): 
    Water Conservation
    Sustainability iCAP Portal

    Below is sustainability intern, Alec McKay's permission request to use Jonathan Tomkin's lecture materials for the Land & Water theme. Professor Tomkin gave permission for his materials to be published on the theme page.

    Hi Jonathan!

    My name is Alec McKay, the guy who messed up scheduling the ENSU 310 final last semester, and I’m an intern working for Morgan White, the Associate Director for Sustainability. We’re working on updating the primary projects on the iCAP Portal. Here is an example of what the primary project page for the Land & Water theme looks like: https://icap.sustainability.illinois.edu/project/responsible-stewardship-campus-land-and-water

    Our target audience is incoming freshmen and current students who are interested in sustainability at UIUC but have little to no knowledge about it. One of the things we want a primary project page to do is provide some motivation and background information for the theme. In the context of Land & Water, we’d like to answer the question, “Why conserve water?”

    I think some of the videos from your Introduction to Sustainability Coursera course would be great for this! May I have your permission to put some of the videos from your course on the iCAP Portal? I don’t know how the copyright and intellectual property laws work, so is there any specific way you would want or need to be credited?

    If you want more information regarding what we’re changing on the iCAP portal, feel free to let me know!

    Thanks!

    Alec

     

  19. Engagement iCAP Team Meeting

    Associated Project(s): 
    Sustainability iCAP Portal
    Sustainability Engagement and Outreach
    Engagement iCAP Team
    Sustainability iCAP Portal

    The Engagement iCAP Team met on Friday, March 25 with Morgan White and Michael McKelvey to discuss the strengths and opportunities for updating the iCAP Portal. Potential recommendations will be clarified at their next meeting, including a How-To page, aesthetic changes, and utilizing analytics. Meeting minutes are attached.

    Attached Files: 

  20. Engagement iCAP Team Meeting

    Associated Project(s): 
    Sustainability Engagement and Outreach
    Engagement iCAP Team
    Sustainability iCAP Portal

    The Engagement iCAP Team met on Friday, February 18 to discuss current ongoing recommendations, including: Sustainability TikTok challenge, College of Engineering Sustainability Leaders Learning Session, and a Sustainability Partnership with the ADV498 Advertising Capstone Course. Meeting minutes are attached.

    Attached Files: 

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