You are here

Projects Updates for key objective: 7.6 iCAP Portal Updates

  1. iCAP Portal Admin Meeting - August 8, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Discuss items remaining from last meeting

    Discussion

    • Discuss metric naming convention (see Discussion about Metrics - May 19, 2025)
      • Discuss at a future meeting
    • Finalize plans for removing national research programs from Projects listing
      • Not being kept up-to-date in the way we'd originally hoped
      • Who (if anyone) should we talk to before removing the national research programs?
      • Don't need to prioritize removing them before the site migration
    • Discuss 2025 Objectives dashboard (add in September, start displaying in October) - see "Adding Key Objectives" private file under Sustainability iCAP Portal project
      • Discuss at a future meeting
    • New iCAP Team (Sustainable Buildings) being formed - discuss what that looks like on the iCAP Portal
      • Miriam votes for making Sustainable Buildings a theme; Sarthak agrees
      • Didn't finish discussion - morphed into discussion of navigation menu options in new Illinois theme
    • New website main nav menu
      • Objectives, Projects, Metrics, About, SSC Projects?

    TODOs

    • Keep graph updates on todo list
    • At next meeting, discuss new site:
      • Main navigation menu
      • Information structure
      • Section naming
      • Content editing
    • Michael will set up a new sandbox for the group to test out the new system

  2. iCAP Portal Admin Meeting - July 11, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Michael's updates
      • Stripped out HTML from ALL project update teasers (homepage, Project pages, Theme pages, Place pages, Collection pages, Key Objective pages)
      • Added expand/collapse to Recommendations listing on Project pages for listings with 4+ items
      • Here are a couple options for differentiating subject lines for iCAP Portal suggestions:
        • Use submission ID, e.g. "iCAP Portal Suggestion (ID #181)" <-- Decided to use ID
        • Use Subject / Project Name field, e.g. "iCAP Portal Suggestion: Campus-wide Solar Panel Installation"

    Discussion

    • [Quinn] Project pages for directing users to the many available data sources on the iCAP portal (e.g. Public Data for Independent Research)
      • Discussed pros & cons of Basic Page vs. Project vs. another approach
      • This could be part of a larger Getting Started section to provide guidance to new visitors
      • Decided to leave this page as a Project for now; may revisit in the future
    • For next meeting:
      • Discuss metric naming convention (see Discussion about Metrics - May 19, 2025)
      • Finalize plans for removing national research programs from Projects listing
      • Discuss 2025 Objectives dashboard (add in September, start displaying in October) - see "Adding Key Objectives" private file under Sustainability iCAP Portal project
      • New iCAP Team (Sustainable Buildings) being formed - discuss what that looks like on the iCAP Portal

    TODOs

    • ✅ Replace map link on homepage with link to "Resources for Independent Research" or "We've got data!"
    • ✅ Update suggestion email subject line
    • ✅ Find out if we can add administrative field to mark who responded to a Suggestion

  4. iCAP Portal Admin Meeting - June 13, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Celebrations
    • Michael's updates
      • Recommendation pages: changed sort order for Recommendation Updates
        • Old sort order: Applicable Date (descending), Created Date (descending)
        • New sort order:Applicable Date (descending), Status (by its order in the dropdown listing, descending)
      • Project pages: column widths issue
        • When project update contains an element with a fixed width larger than the column, it was causing the left sidebar to expand to fill as much space as possible. Fixed by setting maximum column widths.
        • Follow-up question: should we strip formatting from project update teasers? Since they're often copy-and-pasted from elsewhere, they tend to bring in their own formatting, which can sometimes look strange.
    • National Research Programs analytics
    • Discussion about Recommendations - May 19, 2025
      • See notes for updates
    • Discussion about Metrics - May 19, 2025
      • See notes for updates
      • Discuss metric naming convention

    Discussion

    • Project Update teasers
      • Let's strip out HTML from project update teasers
      • How does it impact embedding project updates?
        • Won't impact them - their Project Update descriptions are defined separately
    • Recommendations on Project pages
      • Decided to make each Recommendation's title a link
      • Decided to remove the table of Recommendation Updates for now
      • Will consider whether to display the Recommendation titles & statuses in a table - current list is clean, but table would be good for quickly identifying the statuses of the various projects
    • Discuss metric naming convention [deferred to next meeting]

    TODOs

    • ✅ Strip out HTML from ALL project update teasers
    • ✅ Add expand/collapse to Recommendations listing on Project pages

  6. Discussion about Metrics - May 19, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Sarthak Prasad, Michael McKelvey, Morgan White, Quinn Connolly, Miriam Keep, and Tiffany Jolley met to discuss iCAP Metrics improvements - specifically, displaying metrics with large numbers of tracking records and combining multiple metrics on a single graph.

    Discussion/Decisions

    TODOs:

    • Michael to investigate Highcharts as a replacement for Google Charts
      • Maintain tabs showing individual targets
      • Allow selection of graph type (bar, line)
    • Michael to investigate calculated/combined metrics:
      • Show multiple metrics on single chart
      • Stretch goal: automatically calculate percentage against a baseline metric (e.g. Solar Farm 1 and Solar Farm 2 as percentages of Total Energy Use)
    • Michael will add theme maps embed code to theme pages
    • Remove objective numbers from beginning of metric names (see Objectives Dashboard)
    • Discuss metric naming convention in next iCAP Portal group meeting

  7. Discussion about Recommendations - May 19, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Morgan White, Miriam Keep, Elizabeth Murphy, Tiffany Jolley, Quinn Connolly, Sarthak Prasad, and Michael McKelvey met to discuss how best to cross reference iCAP Projects and Recommendations.

    Discussion/Decisions

    • Rec's link to
      • a Team,
      • Associated Project(s),
      • Objective(s), and
      • Future Updates project
    • What to include on the team pages?
      • example logged in and logged out
      • For now: decided to hide the sidebar listing of associated Recommendations and show the list of recommendations w/recommendation updates in main section
      • Discuss how to display the recommendations (and recommendation updates?) in next large group meeting
    • What to include on the iWG page? and the Sustainability Council page?
    • How to get to recommendations from the Home page?
      • Through link to iWG - decided not including a direct link to Recommendations page
    • Could these be based on theme instead of team? What to show on a theme page?
      • Decided not to show list of recommendations on Theme pages; get to recommendations through iCAP Team linked in description
    • Which projects should be associated? should it just be by objective and future updates..?
      • Associated Project(s): Don't include iWG and Team projects; just a minimal list of associated project(s)
      • Further Updates Will be Posted To...: 1 new project spawned by recommendation (if applicable)
    • How to remove the summary pages?

    TODOs:

    • Show associated recommendations on projects linked via "Further Updates Will be Posted To..." field
    • Add time-based filter on Recommendations listing page (e.g. last 5 years)

  8. iCAP Portal Admin Meeting - May 9, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Michael's updates
      • Recommendation page: added a Files column which shows any files associated with each Recommendation Update (e.g. ECONS004 Green Labs Coordinator)
      • SSC Projects:
        • Added column click sorting to SSC Projects table
        • Added ability to add/edit description to SSC Projects listing page
      • Metrics fixes:
        • Metric: Bicycle Registration in Project 529 system: Karina Jang had tried to restore a past Metric revision, which didn't work well and clobbered a few records. We reviewed the data and restored the broken/missing records. I have disabled restoring revisions for now. iCAP Admins and Moderators can view revisions, but cannot restore them. While it may typically work for basic content like text fields, it doesn't seem to work well for connected content like tracking records.
        • Metric: Total Purchased Clean Power: Somehow 2 empty records were created when Zach Bromberg updated this metric. I have made the Value and Date fields required, which should help avoid that in the future.
      • Showing Recommendations & Recommendation Updates on Project pages:
        • Initial version of how this could work available on live site (only visible when logged in):
          • Added Associated Recommendation(s) section in main column
          • List each associated recommendation w/its current status
          • Under each recommendation, show table of its related recommendation updates
        • You can find Project pages with associated Recommendations by visiting a Recommendation (All Recommendations) and clicking on its associated Projects.
        • Example pages:
        • Thoughts? For projects with a lot of recommendation updates, it gets a bit busy...
    • Discussion of how to handle projects with large numbers of metrics (see notes from Sarthak & Michael's discussion)

    Discussion

    • Recommendations on project pages
      • Will have a side channel meeting to discuss how best to cross reference iCAP Projects and Recommendations
    • Discussion of how to handle projects with large numbers of metrics
      • Need better way to display metrics with large numbers of tracking records
        • Michael will return to investigating switching charting systems
      • Need to be able to combine multiple metrics on a single graph
        • Michael had previously started work on this; can resurrect and continue it
        • Will have a side channel meeting to discuss needs in more depth

    TODOs

    • Various follow-up side channel meetings between monthly meetings.

  9. iCAP Portal Admin Meeting - April 11, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    Discussion

    • Morgan went through full list of projects to find ones to archive
      • Need to have a larger conversation about what archiving does at some point
    • Morgan's intern Zach is doing a couple things:
      • Filling in recent years of campus water data
      • Looking for duplicate metrics
      • Will mark duplicate metrics as duplicate, then work with Michael on deleting them
    • Linking SSC Projects to iCAP Portal projects
      • Quinn and Helen working on making sure all connections between SSC Projects and iCAP Portal projects are included
      • What to do about SSC Projects without an existing iCAP Portal project?
      • Quinn: 70-80% of SSC Projects have a direct or indirect connection to an iCAP Portal project; a few are really hard to find a connection
      • Morgan: every SSC Project should be connected to an iCAP Portal project. Quinn will keep working on connections, then this summer we can figure out what to do about the outliers
      • Would be helpful to add column sorting to SSC Projects table
      • SSC Projects listing goes back to 2008; aren't there projects from earlier than 2008?
        • That's all Helen had access to in SSC's master spreadsheet
        • Didn't include cancelled projects
        • Morgan will look for info about projects before 2008
        • Sheri may also have info about those projects
        • Some info about older SSC projects may be available in Project Updates (e.g. Projects Updates for Wind Turbine Generator(s) on South Farms)
    • Recommendations:
      • Morgan will have a student work on adding Recommendations
      • Once they're complete, we should remove the manually maintained recommendation links in Projects
      • Next step: show Recommendations & Recommendation Updates on Project pages; Michael will work on a draft version to share
    • Going through project hierarchy: adding/updating information to descriptions for Header projects
    • Google Analytics numbers drop
    • Discussion of how to handle projects with large numbers of metrics

    TODOs

    • ✅ SSC Projects:
      • ✅ Add column click sorting to SSC Projects table
      • ✅ Add ability to add/edit description to SSC Projects listing page
    • ✅ Show Recommendations & Recommendation Updates on Project pages
    • Investigate Google Analytics for April 3 - large spike in visits/users
    • Investigate how to hide Project Status from certain projects which aren't actually projects - they're meant to act as parents for other projects (remaining from last meeting)
      • e.g. add a "Header" Project Status which hides the status

  11. iCAP Portal Admin Meeting - March 14, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    Discussion

    • [DEFER TO NEXT TIME] Google Analytics numbers drop
    • [DEFER TO NEXT TIME] Discussion of how to handle projects with large numbers of metrics

    TODOs

    • Investigate how to hide Project Status from certain projects which aren't actually projects - they're meant to act as parents for other projects
      • e.g. add a "Header" Project Status which hides the status
      • Remove Project Status from hierarchical listing on theme pages and full project hierarchy listing
    • Archived projects:
      • Add link to Archived Projects on Projects page
      • Hide archived projects from Theme page hierarchical listings
      • Leave archived projects from Project Family sidebar section, for now - may revisit that decision in the future

  12. iCAP Portal Admin Meeting - January 31, 2025

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Michael's updates
      • Featured Projects:
        • Stopped wrapping text below image
        • Stripped formatting from text (links, bold, & italics still permitted)
      • Updated "Add Project Update" links on Project Header Layout projects to auto-fill current project
      • Project Updates listings: descriptions expand/collapse at 500 characters
      • Recommendation pages:
        • Show most recent status prominently
        • Description field: "Original Recommendation" heading
        • Move Supplanted By box up to second position, right after iCAP Team
      • Places: most duplicates merged; a few questions arose (see attached file):
        • Architectural annex
        • Fire Institute
        • Vet Med Building
      • Recommendation Updates:
        • Default to sorting by Recommendation Title
        • Also added Update Title and Update Date as sort options
        • Added Update Date column
      • Updated SSC link on iCAP Portal homepage to go to SSC Projects page
    • [DEFER TO NEXT TIME] Google Analytics numbers drop
      • Steeper than others have experienced
      • Probably some combination of less traffic and old analytics possibly not excluding bots/crawlers as effectively
    • [DEFER TO NEXT TIME] Discussion of how to handle projects with large numbers of metrics (see notes from Sarthak & Michael's discussion)

    Discussion

    • Helen: is the new SSC Projects structure available to the public yet?
      • Michael: yes, homepage now links to new SSC Projects
      • TODO: have a discussion with SSC folks (Sheri, Helen, others?) about SSC / iCAP Portal connections (Morgan will reach out to Sheri)
    • [DEFER TO NEXT TIME] Google Analytics numbers drop
    • [DEFER TO NEXT TIME] Discussion of how to handle projects with large numbers of metrics

    TODOs

    • Project Updates listings:
      • Can we have an "expand all" link at the top?
      • ✅ Change cutoff to 750 characters
      • ✅ Project Updates for individual projects: use expand/collapse
    • ✅ Recommendations:
      • ✅ Change "Status" to "Current Status"
    • Places:
      • FSI:
        • Associate Lighting Retrofit #5 w/IFSI location
        • Remove FSI individual buildings
      • Architecture Annex:
      • Vet Med:
        • Have an F&S student review the various Vet Med related buildings to determine which should be kept and where the markers should be (see this search of Places for 'vet')
      • Morgan: should we use ArcGIS instead of Google Maps on our site?
    Attached Files: 

  13. iCAP Portal Admin Meeting - December 6, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • [Michael] Updates:
      • Recommendations: added iWG Team
      • Project page: showing list of associated iCAP Teams only to logged in users
      • Recommendations search page:
        • Only showing links for Recommendations; made the rest plain text
        • Added column for latest Recommendation Update status
      • Trimmed down content in Project Updates listings so they're easier to scan:
        • Before: associated projects, full description, public & private files, notes, visibility
        • Now: associated projects, summary description, notes, visibility
        • Open to feedback!
      • Project page: "Add Project Update" and "Add new Metric" links on Project page now auto-fill the current Project!
      • Recommendation page: "Add Recommendation Update" on Recommendation page now auto-fills the current Recommendation!
    • Continue discussion of new Recommendations process
    • (Time permitting) Discussion of how to handle projects with large numbers of metrics (see notes from Sarthak & Michael's discussion)

    Discussion

    • Project Updates listings: can descriptions expand/collapse instead of just truncating?
    • New Recommendations process
      • Recommendations:
        • For description, enter summary of recommendation rather than iWG assessment
        • Add files column to Recommendation Updates table
        • Michael will investigate ways to show more of the story for each recommendation (incl. teasers w/expandable descriptions?)
        • Description field: "Original Recommendation" heading
        • Keep Recommendation Updates listing reverse chronological
        • Move Supplanted By box up to second position, right after iCAP Team
      • Recommendation Updates:
        • Use status at the time of the update rather than current status
        • For titles, use descriptive sentence rather than single word status
    • Sheri: duplicate locations in iCAP Portal
      • Send list to Michael; he'll merge them
    • SSC embed on ECE kiosks - will that become out of date with new SSC Projects approach?
      • We could potentially use the SSC embed, or a variation on it
      • Joyce Mast has retired; Catherine Somers is the current contact
    • May want to add SSC and possibly Public Affairs recognition to footer
    • Embeds: add card option for listings
    • Discussion of how to handle projects with large numbers of metrics

    TODOs

    • ✅ Update Add Project Update links on Project Header Layout projects
    • ✅ Project Updates listings: can descriptions expand/collapse instead of just truncating?
    • ✅ Recommendation pages:
      • ✅ Show most recent status prominently
      • ✅ Description field: "Original Recommendation" heading
      • ✅ Move Supplanted By box up to second position, right after iCAP Team
    • ✅ Merge duplication locations
    • ✅ Sort Recommendation Updates listing alphabetically (also look into adding sort options)
    • Investigate ways to show more of the story for each recommendation (incl. teasers w/expandable descriptions?)
    • Michael will reach out to Sheri to get SSC Projects embed working on SSC website
    • ✅ Update SSC link on iCAP Portal homepage to go to SSC Projects page
    • May want to add SSC and possibly Public Affairs recognition to footer
    • Embeds: add card option for listings

  14. Google Analytics changes impact the user counts for the Portal

    Associated Project(s): 
    Sustainability iCAP Portal

    This is likely due to the change in Google Analytics’ reporting system. They moved from “Universal Analytics” (UA) to “Google Analytics 4” (GA4) which included a significant change in the way they count things like pageviews. It’s not exactly that the numbers we had before were inaccurate, nor that the new numbers are inaccurate, it’s that they’re being counted in a different way. Here are 2 major differences:

    1. UA tracked each device as a user; GA4 tries to track the same person across multiple devices (e.g. phone, tablet, laptop, desktop computer)
    2. UA would count the same person visiting on different days as different users; GA4 will track the same person visiting multiple times as a single user in a given report. So if you ran a report for 2 days, the same person visiting twice would count as 2 users in UA, but only 1 user in GA4. Now expand this out to an annual report, and you can imagine how the numbers can become much lower if you have a fair number of repeat visitors.
    3. GA4 may be doing a better job of honoring browsers’ Do Not Track requests, plus over time more people may be using extensions that block 3rd-party cookies and traffic, like Google Analytics.

     

    To demonstrate how point #2 above can lower our numbers, here are some tables comparing longer-term reporting periods with sums of shorter-term reporting periods:

     

    Monthly vs. Annual

    Month

    Users

    Jul-23

    1532

    Aug-23

    2765

    Sep-23

    2711

    Oct-23

    2579

    Nov-23

    2099

    Dec-23

    1702

    Jan-24

    1902

    Feb-24

    2180

    Mar-24

    1974

    Apr-24

    2565

    May-24

    2001

    Jun-24

    1728

    TOTAL

    25,738

     

    Comparison:

    • Total users in single report from Jul 1, 2023 to Jun 30, 2024: 24,548
    • Difference between reporting methods: 1,190
    • % more users when broken down by month: 5%

     

    Daily vs. Monthly

    Day

    Users

    1-Oct-23

    87

    2-Oct-23

    115

    3-Oct-23

    116

    4-Oct-23

    156

    5-Oct-23

    125

    6-Oct-23

    86

    7-Oct-23

    68

    8-Oct-23

    63

    9-Oct-23

    129

    10-Oct-23

    125

    11-Oct-23

    109

    12-Oct-23

    113

    13-Oct-23

    80

    14-Oct-23

    49

    15-Oct-23

    54

    16-Oct-23

    141

    17-Oct-23

    122

    18-Oct-23

    116

    19-Oct-23

    90

    20-Oct-23

    70

    21-Oct-23

    42

    22-Oct-23

    69

    23-Oct-23

    109

    24-Oct-23

    108

    25-Oct-23

    132

    26-Oct-23

    186

    27-Oct-23

    124

    28-Oct-23

    60

    29-Oct-23

    80

    30-Oct-23

    126

    31-Oct-23

    109

    TOTAL

    3159

     

    Comparison:

    • Total users in single report from Oct 1, 2023 to Oct 31, 2023: 2,579
    • Difference between reporting methods: 580
    • % more users in October 2023 when broken down by day: 22.5%

     

     

    For anyone who’s interested, here’s a bit more information about the differences between UA and GA4:

     

    I hope that helps explain some of the difference. I am surprised the number dropped in half – that is a pretty substantial change. If you’d like, I can spend some time delving into that in more detail to see if there’s something going on, but my hunch is that it’s mostly attributable to the change in the way Google Analytics records and reports its data. I’m not an expert at Google Analytics; if you know anyone who’s good at analyzing Google Analytics reports, we could invite them to take a look and see what they notice.

     

    </Michael>

     

    Michael McKelvey

    Office for Mathematics, Science, & Technology Education

  15. Discussion about Metrics - October 16, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Michael McKelvey and Sarthak Prasad met to continue discussing how to handle projects with large numbers of metrics in the iCAP Portal.

    Discussion/Decisions

    • Option #1: continue showing metrics in accordion on project page
      • Pros:
        • No new effort needed
      • Cons:
        • Lots of metrics on a single page - kind of overwhelming
        • Page load could get slow
    • Option #2: parent project for all pedestrian & bicycle counts with a sub-project for each counter, similar to how Solar Power on Campus is set up
      • Pros:
        • Only 1 metric per page
        • Simple solution
        • Easy to find each counter in hierarchy
      • Cons:
        • 30+ new projects - hierarchy bloat?
        • Don't see all the metrics together; have to visit each project to see its metric
    • Option #3: show all metrics on a single graph
      • Pros:
        • See everything in one place
        • No new projects needed
      • Cons:
        • New feature requires additional work to implement
        • Graphing dozens of items makes it hard to differentiate them - too much data
    • Things to consider:
      • What information do we want people to get from the data? Comparison of pedestrian vs bicycle? Comparison of various locations?
      • Discuss graphing long-term metrics

    TODOs:

    • Bring options to larger group
    • Sarthak will investigate whether Eco Counters website could allow embedding of their visualizations

  16. iCAP Portal Admin Meeting - November 1, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • [Michael] Quick updates:
      • Project Updates now default to being promoted to front page
      • Metrics link on homepage links to Metrics w/Details listing
      • Homepage video updated to iCAP 2025 Kickoff video
      • Featured Projects on Projects page: now showing last 2 updated/edited Featured Projects (previously we showed the latest 2 by creation date, so editing a Featured Project didn't bump it back to the top). This will match the sorting on the Featured Projects listing page.
      • Bugfix: Metric annotations now allow line breaks (previously line breaks in metrics would stop all graphs on the page from loading)
      • Bugfix: Project descriptions - big images were causing "View Full Description" to look weird. Sarthak, you'd reported this bug - could you test this out and see if you can still break it?
      • Started showing all images on SSC Projects and moved the images below the map. Most projects seem to have only 1-3 images anyway. If this becomes an issue for projects with lots of images, I can look into other options.
    • [Michael, Miriam] Intro to new Recommendations process
    • [Sarthak, Michael] Discussion of how to handle projects with large numbers of metrics (see notes from Sarthak & Michael's discussion)

    Discussion

    • New Google Analytics user numbers dropped in half last year, largely due to changes in the way Google Analytics tracks users (see Google Analytics changes impact the user counts for the Portal project update)
      • Start a new metric?
      • Continue using current metric with an Annotation?
        • This was the preferred approach.
    • Homepage video: the explanatory text about climate change is in the way - can we remove it?
    • Intro to new Recommendations process
      • Recommendations will start being added next week
      • Do we have the process for adding Recommendations documented?
        • No documentation yet, just verbally described
        • Old Recommendations process is detailed in 2 private Word documents on the Sustainability iCAP Portal project page.
      • Decided to continue discussion at next meeting
    • Discussion of how to handle projects with large numbers of metrics [DEFERRED TO FUTURE MEETING]

    TODOs

    • ✅ Featured Projects:
      • ✅ Stop wrapping text below image
      • ✅ Strip formatting from text
    • ✅ Recommendations
      • ✅ Add iWG Team
    • ✅ Project page
      • ✅ Show list of associated iCAP Teams only to logged in users
    • ✅ Recommendations search page
      • ✅ Only show links for Recommendations; make the rest plain text
      • ✅ Add column for latest Recommendation Update status

  18. iCAP Portal Admin Meeting - October 4, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • [Michael] New draft Admin Dashboard
    • [Sarthak] Promoting project updates to front page
    • [Quinn] Giving student RSOs and groups ability to update their respective pages
    • [Quinn] Linking SSC Projects with iCAP Projects that are directly or indirectly related to the funding project
    • [Miriam] Paring down the list of metrics

    Discussion

    • Promoting project updates to front page
      • Check the "Promoted to front page" checkbox when adding Project Updates
        • Anything from iCAP Teams, including minutes
        • Just about everything should be promoted to front page to keep homepage looking fresh
        • Change default to promoted to front page
    • Giving student RSOs and groups ability to update their respective pages
      • What access and permissions to give?
      • Yearly temporary status for users to keep using the portal?
    • Linking SSC Projects with iCAP Projects that are directly or indirectly related to the funding project
      • Feature exists! 🎉 Use Associated iCAP Portal Project(s) association in SSC Projects
    • Paring down the list of metrics
      • Miriam: consider cleaning these up before moving on to archiving projects.
      • A lot of these have not been updated or aren’t really relevant, and currently we are linking directly to this page from the iSEE website.
      • Link to Objectives Dashboard instead
      • Group metrics in some way (e.g. Transportation-related)

    TODOs

    • ✅ Make latest Featured Projects show on Projects page
    • ✅ Change Project Update to default to promoted to front page
    • ✅ Change metrics link on homepage to Metrics w/Details listing
    • ✅ Update homepage video with video Miriam sent in Teams chat
    • ✅ Fix metric annotations to allow line breaks
    • Next meeting:
      • Intro to new Recommendations process

  19. iCAP Portal Admin Meeting - September 6, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Bike Fee funding
      • Morgan, Sarthak, Michael, and Stacey DeLorenzo discussed
      • Decided to proceed with the plan to share funding details via Excel documents rather than funding tracking feature in iCAP Portal
    • Archiving projects (see last month's discussion)
      • Feature ready to use on live site
      • Simply set a Project's Record Status to Archived
      • Archiving currently only available for Projects; could add feature to other content types in the future
    • SSC Projects
      • Several years worth added
      • Updates/Questions from the SSC Clerks?

    Discussion

    • Project archiving
      • How do we get to archived projects?
        • Michael will add a link to the Administration page
      • Have we discussed when/why we would archive projects? Is there specific criteria?
        • Quinn has some spreadsheets from a project review
        • Mostly old projects that don't seem publicly relevant any more
        • For now, done on a case-by-case basis
    • iCAP Portal embedding in other websites
    • Project review is needed
      • Research programs are out of date; Miriam and Morgan will talk with iSEE management about it (probably)
      • Some families need to be condensed/culled - combination of deleting (w/o losing historical info) and archiving.
      • Examples:
        • Student RSOs
        • Duplicate projects/info
        • Empty projects
        • Excessive nesting
    • SSC Projects
      • Discussed progress adding SSC Projects - no issues at this time!
      • Quinn will propose linkages between iCAP Projects and SSC Projects
      • Next meeting: start with SSC Projects discussion
        • iCAP Portal homepage: where does SSC link go?
        • Add map to SSC Projects page

    TODOs

    • Michael:
      • Finish SSC Project embed
      • ✅ Allow more than 3 photos to be seen on SSC Projects - e.g. link to separate image gallery page like iCAP Portal Projects?
      • ✅ Project descriptions - big images cause "View Full Description" to look weird. See, e.g. Test project with TAC [ARCHIVED]

Pages