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Projects Updates for place: Main Library

  1. process for shifting funds

    From: Johnston, Morgan B

    Sent: Thursday, March 20, 2014 10:54 AM
    To: 'Amy Liu'
    Cc: Burris, Marques Javyn; Bartels, Bart A; Kinley, Kathryn R
    Subject: RE: Tap That Signage

    Hi Amy,

    I think you should ask Marques or Katie for the current account balance for this project (water fountain retrofit).  The CFOP is 1-303692-815100-815184-815RET.  Then, you need to get a vote from the SSC committee to approve the change in scope to reflect the # of glass fillers installed, and give you permission to spend the remaining money on signs.

    Once you have SSC permission, then we will talk to the individual facility managers for the buildings, to get their approval of any signage.  At the libraries, for instance, you may be able to put a flyer on their bulletin boards, but not at the actual fountains.

    Thanks!

    Morgan

  2. News about Christopher Hall winning

    Saving energy pays off for Christopher Hall

    Clayton Glazik 3/5/2014

    Since we were little our parents have told us to turn off the lights after we leave a room. That is just what the Christopher Hall residents at the University of Illinois did in 2013. By shutting the lights off in rooms not in use, switching their lights to compact fluorescent light (CFL) bulbs, as well as other sustainable practices, the building was able to cut back its energy usage by 30.6% from the previous year.

    The campus Facilities & Services (F&S) hosted a reception at Christopher Hall on February 14 to celebrate the building’s accomplishment in the F&S Energy Conservation Incentive Program (ECIP). A campus-wide sustainability effort, ECIP provides building upgrades to facilities that produce top energy conservation results in energy advancement and occupant action categories. ECIP calculates how much money the buildings are saving in energy reduction and gives it back to the building to pay for upgrades.

    Christopher Hall, which houses the Family Resiliency Center (FRC), the Autism Program (TAP), several classrooms, faculty and staff offices, and a family research home, saved nearly $22,000. According to FRC Director Barbara Fiese, a building committee recommended investing the funds in a bike rack since so many people cycle to work, as well as other items that can further reduce energy usage.

    In 2010, the University of Illinois published a climate action plan that set aggressive timeliness for reducing energy consumption on campus. Currently, there are more than 300 such active projects, which can be tracked at http://icap.sustainability.illinois.edu/projects.

    “At the end of the day, if we really want to meet ICAP goals, we have to do more,” says Al Stratman, F&S executive director. “That is why we came up with ECIP, which mirrors the campus goals.”

    At the award ceremony, faculty and students pledged to continue reducing energy in their lifestyles by taking public transportation, using natural light in their offices rather than electricity, and shopping more at local food markets instead of commercial grocery stores. With their current sustainable practices and these recent pledges, Christopher Hall will continue slashing their energy consumption, making the Illinois campus a greener place.

    (from Family Resiliency Center news http://illinois.edu/lb/article/3493/82438)

  3. idea to shift funds to educational signs

    Morgan,

    I was telling Nishant about plans to return $5,000.00 to the SSC. He said wait, you should consider putting signs by the fountains reading something to the effect of "this bottle filler was funded by the student sustainability committee". I know this is something David really wanted before. What do you think about that? Would it fit into the budget, comply with codes for putting up signs, etc.

    Amy Liu

  4. News about Library winning

    Libraries Win Energy Awards

    Jan 23, 2014

    The Energy Conservation Incentive Program (ECIP) at Illinois awards building upgrades on campus in facilities which have produced top energy conservation results. Each year eight campus buildings receive ECIP awards in two separate categories. Those selected have demonstrated the greatest percentage of energy conservation over a one-year period.

    In 2013, three of eight awards went to Urbana campus libraries. The Undergraduate Library won 1st Place in the Occupant Action category; in the Energy Advancement category, the Main Library took 3rd Place while the Grainger Engineering Library took 4th Place. These libraries will work with the Utilities & Energy Services Division within Facilities & Services at the University to implement upgrades to their appearance or functionality.

    The Energy Advancement category is for campus buildings whose energy reduction is the result of central funding from a significant energy conservation project. The Occupant Action category is for those buildings which have not benefited from such projects in the last fiscal year.

    To learn more about the ECIP, please visit go.illinois.edu/ecip.

    (from Library News at http://www.library.illinois.edu/news/ECIP2013.html)

  5. overview of the small starts grant projects

    Small Starts is a federal grant program administered by the Federal Transit Administration for eligible transportation projects that cost less than $250 million total. A Small Starts grant proposal is being spearheaded by MTD for a segment of high-traffic streets in the center of campus, which would require a cost-sharing component by all the CATS member agencies.  Within the University District, this grant proposal includes bike lanes on White Street, Wright Street, Green Street from Wright Street to Lincoln Avenue, and Armory Avenue from Wright Street to Fourth Street.  Within the Small Starts proposed improvements, the University has jurisdiction over Armory Avenue from Wright Street to Fourth Street, the Wright Street existing bike path to the east of the roadway from Armory Avenue to Green Street, and the Green Street existing bike path to the north of the curb from Wright Street to east of Goodwin Avenue. 

    The Green Street bike path removal should occur when the City of Urbana installs bike lanes on Green Street.  The Wright Street bike path removal will need to happen in conjunction with the installation of bike lanes on Wright Street, which is under City of Champaign jurisdiction.  The bike lanes on Armory Avenue should occur when the Wright Street and Armory Avenue intersection is reconfigured.  That reconfiguration will include shifting the street and sidewalk southern edges farther to the south, so it will be primarily under the jurisdiction of the University.  However, this work will require careful coordination with the City of Champaign, and the intersection should be done in conjunction with the bike lane installation on Wright Street.

    The projects in this grant proposal are the top priority safety concerns for the University and the other CATS agencies.  Every effort should be made to assist MTD with obtaining this grant, so these safety issues can be addressed quickly and completely. Additionally, because the Small Start Grant will require some matching funds from the member agencies of CATS, the University should be diligent in helping to meet the required match.

  6. Meeting with Amy Liu

    Met with Amy because she was interested in moving some of the funding from retrofits to education.  I told Amy about some of the education projects I have worked on in the past including a taste testing table.  Amy seemed interested in having a table in the student union starting early next semester.  After the meeting I stopped and talked to Stephanie about groups that might want to join in the effort.  The information was passed on to Amy.  Amy said she would make contact and try to get enough volunteers to run the table for 20 hours per week.  She was also going to try to change the scope of the funding so she could make marketing material. 

  7. Meeting with zero waste coordinator set for Dec. 3

    On Wed, Nov 20, 2013 at 4:25 PM, Bartels, Bart A <bbartel@illinois.edu> wrote: I am happy to help.  Love the educational aspect.  Taste testing tables can be very successful along with a cost comparison highlighting how much a student can spend on bottled water that doesn't meet the quality standards of tap water.  Count me in. From: Amy Liu [liuaimiwork@gmail.com] Sent: Wednesday, November 20, 2013 4:11 PM To: Johnston, Morgan B Cc: David Mischiu; Bartels, Bart A Subject: Re: glass fillers   Thanks Morgan!    Bart, I'm entertaining the idea of collaborative educational events and promotions for Tap That. What is your opinion at this point? And would you be interested in meeting on a day after Thanksgiving break to discuss this? Any insight is appreciated.   Cheers, Amy Liu

  8. Next set Approved

    Morgan talked with Amy and David today about this project.  They approve moving forward with the other buildings. They just want us to use good common sense when selecting water fountains worthy of the retrofits.  That is, if you think the fountain should be replaced at some time in the next few years, then don't put a glass filler on it.     We also discussed the issue of potentially changing the project scope to fund some Tap That marketing needs.  Also discussed doing additional fountains in the buildings around the main quad.

  9. FY13 ECIP Award Winners Announced

    Energy Advancement Category

    1. Atmospheric Sciences Building            53.3%
    2. Spurlock Museum                                      44.5%
    3. Main Library                                                 43.1%
    4. Grainger Engineering Libra                    41.3%

    Occupant Action Category

    1. Undergraduate Library                            35.2%
    2. Law Building                                                  35.1%
    3. Christopher Hall                                          30.6%
    4. Henry Administration Building             28.4%
  10. Water fountain retrofits completed in first set of buildings

    Morgan,    We are done with the following- Aces Library Main Library Undergraduate Library Grainger Library Loomis   I have the parts for the following off the original list and would like to start them with your ok. Armory Natural Resources Buillding   I would also like to try and install one on the fountain at Wholers and Sibel to see if we can make them work in those buildings.   Thanks,   Mark Warner Plumbing Foreman

  11. Explanation of calculations

    We take total energy usage by building (electricity, Steam, Nat Gas and Chilled Water) convert all of those to one common unit, MMBTU (million British Thermal Units) and after adjusting for the weather differences between years, compare each building's annual usage with the year before.  We then convert the change into a percentage and then rank all eligible buildings by percentage saved.  The top four in each category win first through fourth.     Having won in FY13 does not disqualify you from winning in the future.  The goal is to encourage individual contributions to saving energy.   Mike Marquissee

  12. Meeting about water fountains

    Matt Emmert, Jeff Schrader, Morgan Johnston, Amy Liu, and David Mischiu met to discuss the water fountain glass fillers project.  Mark Warner from the F&S plumbing shop was unable to make it due to a scheduling change. 

    • Do not put a spout on a fountain that is scheduled to be replaced.  
    • If two fountains in one location, put a spout only on the shorter fountains.
    • If the water fountain cannot easily be converted, then skip that fountain.

    1) Undergrad library.  Put them on the west upper level by elevator, lower level by elevator, espresso royale area, and the upper level east side (inside the library, on carpeted area).  F&S should also replace the one noted fountain, outside of the project funding.

    2) Grainger library.  The ones on the first floor are consistently having problems... Just do one per floor, except third floor. F&S should also fix the buttons on the first floor fountains, outside of the project funding.

    3) ACES library. First to fourth floor on south side.

    4) Main Library.  Put one on both in basement, east and west.  First floor center east.  Third floor north side. Put one on the fourth floor south side, after replacing the fountain. 

    Could talk with Sherri Miller at classroom reservations to get high use buildings. Lincoln Hall.  What happens if the spout gets popped off?  Does water shoot out?  

    Wohlers, leave off. Leave Natural Resources Building off.

    David, Amy, and Morgan will meet with facility contacts for the other buildings.  Loomis, Siebel, Armory.  

    Only order the spouts for one building at a time. 

     

     

     

  13. Letter to SSC

    Associated Project(s): 

    Dear Student Sustainability Committee,   As the new Transportation Demand Management (TDM) Coordinator in Facilities & Services, I am writing to introduce myself to the Committee and provide you with an update on the Bicycle Parking Upgrade project, which I have taken over as part of my new role. We have been transitioning the role of TDM Coordinator from Morgan Johnston to me since June, and she has been working to bring me up to speed on the large number of transportation infrastructure projects happening across campus, including bicycle parking upgrades. While we have made progress toward the completion of this project, we are requesting an additional extension to finish the work.   In addition to the delay from the staff transition period, we have taken some time to evaluate our various options to ensure that the upgraded racks provide the long-term solution that was intended by SSC’s funding award. One of the primary challenges with this project is that many of the bike parking locations selected for this project are in need of concrete or pavement upgrades; however, funding is not in the TDM budget to pay for these upgrades. One location, the Art & Design Building, has been completed so far with financial support from the Art & Design Department to re-lay new concrete at that site.  For the majority of the other locations, however, there is no funding available from the departments to repair or replace the cracked and degraded concrete.  This has made us hesitant to install new bicycle racks onto pavement that will need to be replaced in a matter of years.   As a more permanent solution, we are looking at a few alternative configurations of bike racks.  All those we are considering are moveable and can easily be relocated – whether to upgrade the pavement beneath them, to accommodate a construction project, or to permanently relocate a building’s bicycle parking to a more optimal location over time.  We are looking at rack units which can be purchased and also a rack where 5 U-loops would be installed on rails, rather than directly cemented into the ground. While the initial cost of constructing the loops on rails is higher, it is a much more sustainable approach to bike parking given the challenges at these locations, and it is more affordable than replacing the pavement at each location. A rack unit can also be placed on permeable pavement, or even in a gravel/grass location temporarily as needed.  The lifespan of a bike rack unit is significantly higher, and offers much greater flexibility for placement and upkeep of the racks and surrounding landscape. Due to a potential increased initial cost of the racks on rails configuration (if this is what is determined to be the approved configuration), I may be requesting approval to change the scope of the project.  A change of scope is necessary because fewer total bike parking loops may be possible when on racks. Once we have identified a configuration that meets the best need of the users, we will be ready to proceed with the project and do not expect any further delays, but getting to this point has taken longer than originally expected. We anticipate being finished with the installation of these racks before the beginning of the fall semester 2014. Please let me know whether this change in the scope of the project is acceptable to the SSC.  I will keep you informed on the status and look forward to working with you on the best solution for our campus. Facilities & Services is incredibly grateful to the SSC for your ongoing support for sustainable transportation initiatives on campus, and we look forward to continuing to work with you to make the campus more bike-able, walkable, and transit-friendly. If you would like more detail, please contact me.   Thank you,   Stacey DeLorenzo Design Review Coordinator Transportation Demand Management Coordinator University of Illinois Urbana-Champaign Facilities Services Office: 217-300-1750 Cell: 217-722-4992        

  14. meeting set up with Mark, Amy, David, and Morgan

    Mark Warner visited the building sites for the proposed glass filler water fountain retrofits and will share the information with Amy Liu, David Mishiu, and Morgan Johnston at a meeting on October 1.  Jeff Schrader and Matt Emmert will join us from the Library facilities team, as well.

    Also, Mark Barcus spoke with Morgan Johnston to clarify the management of this project within the F&S structure.  He will confirm for Morgan that Mark Warner will manage the project from the Maintenance group, rather than a construction superintendent from the Construction group.

  15. Amy Liu is interested in talking with fraternities and sororities

    Amy Liu spoke with Morgan Johnston at the SSC working group kickoff meeting about reaching out to sororities and fraternities about reducing waste by using reusable water bottles.  Morgan provided Amy with contact info for Michelle Hart in the Student Services Building.  Amy also suggested the catchy phrase "Tap that" to associate their efforts with tap water. Morgan noted that she is still setting up the water fountain tour with the plumbing shop, hopefully for next week.

  16. Library excited about glass fillers

    Hi Morgan,

    That is fantastic news!  The Library has installed a few in the Main Library and has received numerous thanks for providing easy means for faculty, staff and students to fill drinking water containers. 

    Bill Mischo, Head Librarian - Grainger, Lori Mestre, Head Librarian - UGL and John Wilkin, Dean of Libraries will be very pleased.

    Approved

    Many thanks to the Student Sustainability Committee (SSC)

    Jeff

    ------------------------

    Work orders submitted for Grainger and the Undergrad Library (UGX).

  17. work orders submitted

    Work orders were submitted for the following locations:

    • Armory, floors 1 and 3
    • Wohlers Hall, floors 1 and 2
    • Loomis Lab, floors 1 and 2
    • Siebel Center, basement and floor 1
    • Natural Resources Building, floors 1 and 2

    The Housing location at Ikenberry Commons (actually called Student Dining and Residential Programs, SDRP) was discussed with John Humlicek, and they have already installed bottle fillers at that location.  They are also working to install one per floor of all residence halls.

    The Library locations have been shared with Jeff Schrader in the Library to get his input before installation proceeds.

  18. Morgan talks with Mark Warner in Plumbing Shop

    Mark Warner is the Plumbing Shop Foreman who will oversee the installations of these water fountain glass fillers.  Morgan gave him the preliminary priority list, discussed the work order methodology, and gave him the SSC funding requirements document.  The key points in the SSC funding requirements are (1) the funds must be spent by May 31, 2014, and (2) there must be at least 57 glass fillers installed with this funding.

    Morgan will submit one work order for each building. 

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