At Friday's Illini Lights Out event, 2,995 light bulbs were shut off that otherwise would have been left on all weekend, saving $455 in energy costs. This also prevented 3.7 metric tons of CO2 equivalent from entering the atmosphere, which is equivalent to the greenhouse gas emissions from 412 gallons of gasoline being consumed.  

Attendance: Pete Varney, Dan Hiser, Miriam Keep, Bryan Johnson, Mark Kuehl, Thurman Etchison, Daphne Hulse

1. Overview of the budget last year

   1. $6,992.19 spent for the 2023 program

   2. Daphne is determining the number of remaining funds from our SSC award (this will likely be the last year we have funds remaining in our SSC account)

2. Overview of results last year

   1. Goodwill: 16K lbs (hard household goods)

   2. Salt & Light: 3.5K lbs (soft clothing and bedding)

3. Overview of this year

   1. Undergraduate residence halls

   2. Explore expansion to graduate residence halls

      1. Orchard Downs

         1. 2 laundry room locations

      2. Ashton Woods

   3. Explore food collection - work with local pantry

   4. iSEE collaboration

      1. Interested in collecting recyclable materials (both that F&S typically collects, as well as special collections)

   5. 3 non-profits interested

      1. Goodwill Land of Lincoln - interested in returning for this year again

      2. Salt & Light - interested in returning for this year again

      3. Habitat for Humanity ReStore - interested in joining this year, wants furniture specifically

4. Assess last years’ donation site locations (bolded locations were successful, asterisked locations should be reassessed)

   1. Hopkins

   2. Student Dining and Residential Programs

   3. Illinois Street

   4. Lincoln Avenue

   5. Wassaja*

   6. Weston*

   7. Busey-Evans*

   8. FAR/PAR*

5. Pete & Dan: containers could be opened at 8am and closed at 8pm

6. Housing suggests that we should look into bolder advertisements in residence halls

Action Items:

1. Determine exact remaining budget for this year (Daphne)

2. Identify locations for Orchard Downs & Ashton Woods (Mark, Bryan)

3. Inquire with Housing communications team about opportunity for advertisement (Mark, Bryan)

   1. + communications for Orchard Downs, Ashton Woods

4. Reassess FAR-PAR location (Mark, Bryan)

5. Reassess Busey-Evans location (Mark, Bryan)

6. Loop in Jenna (Project4Less) into food pantry donation conversations (Thurman, Daphne)

7. iSEE - what materials will be collected? (Miriam)

8. Assign locations to non-profit partners, once locations are determined (Daphne)

The Engagement iCAP Team met on 1/26/2024 to discuss the Campus Sustainability Survey and provide updates on AY 23-24 objectives. Daphne Hulse attended as a guest speaker to discuss the Green Sports Alliance and Green Tailgate event volunteer engagement.

Miriam Keep, Sarthak Prasad, and Michael McKelvey met to discuss the process of updating iCAP recommendations.

Background Info

Miriam's original request: "I was wondering if we could talk about developing some kind of a landing page for iCAP recommendations. Right now it’s a bit tedious to add updates related to iCAP recommendations because updates have to be made in multiple places. It also seems the only way to link updates back to the original recommendation is to link to the submitted recommendation in the description for the project update."

Reference projects

• iCAP Working Group (iWG)
• Energy iCAP Team Recommendations Summary
• ECBS Recommendations Summary
• eGen Recommendations Summary
• Transportation iCAP Team Recommendations Summary
• Land and Water Recommendations Summary

Discussion

• iCAP Recommendations can go through a winding process, cycling back and forth through many statuses until they are ultimately successful, denied, or supplanted by another recommendation. Sometimes their journey is straightforward and linear, but usually it's more complex.
• Current process involves manual editing of the Background field for multiple projects, updating the link to the most recently added relevant Project Update and the updated status. This is tedious, time consuming, and error prone.
• Ideal solution would minimize duplication of effort and make it easy for visitors to understand the history of an iCAP recommendation.
• The current hierarchy for groups making recommendations is 
• Recommendations come from iCAP Chapters, each with a single iCAP Team (2020 iCAP). The 2010 and 2015 iCAPs were organized differently. We should try to make sure our solution is as future-proof as possible in case of future reorganizations.

Ideas/Recommendations

• Create a new content type called "iCAP Recommendation" which will function vaguely similarly to Metrics
• An iCAP Recommendation will contain the following fields:
  • Name (text field)
  • iCAP Team (curated listing, need to allow future modifications)
  • Status (e.g. Submitted, Transmitted, Withdrawn, Successful, Returned, Denied/Declined)
  • Date
  • Related Project (allow multiple?)
  • Related Project Update (allow multiple?)
• How will these iCAP Recommendations be associated with projects so they're shown on Project pages?
  • Need to be able to group the recommendations together, possibly by both iCAP Chapter and iCAP Team
  • How much flexibility do we need in how they're displayed? Can we decide on a rigid structure that will work for displaying recommendations on all projects, or are there several different ways they should be displayed? (e.g. different groupings, orderings, etc.)
  • Should Projects link to iCAP Recomendations, iCAP Recomendations link to Projects? Question applies even if there's a grouping mechanism in the middle, e.g. iCAP Chapter, iCAP Team, etc.
• The attached Excel file contains examples of what iCAP Recommendations might look like in the new proposed content type. Each sheet groups together iCAP Recommendations for a team, and each row within a sheet demonstrates a single iCAP Recommendation with its fields filled out.
• We will present our questions and ideas for discussion at the next iCAP Portal admin meeting.

Shawn Patterson gathered a current vehicle and equipment record from Facilities and Services. Sarthak Prasad, Olivia Messerges, and Shawn Patterson met on December 21, 2023 and January 18, 2024 to discuss the vehicle records. Olivia identified departments with five or more vehicles and Sarthak will draft an email to departments requesting that they appoint a fleet administrator. See the attached meeting notes, excel file, and summary of the excel file.