I have attached files for the digital sign and the posters. I will get our marketing staff to add the digital sign to our boards in the next couple weeks, and I have asked them to add it to a future issue of Housing Insider. We already talked about the hall posters, but the larger foam board signs you can also bring to me and I will get them delivered to the halls. To cover all the halls we will need 20. I have seen them produced with the a build in fold out stand on the back, which would make it really easy to place in the halls as opposed to having to get a easel for each sign. But we can make either work.

Let me know if you have any questions or thoughts on the design.

BRYAN JOHNSON

Hi Bryan,

Thank you for sending these over! I wanted to follow up with a couple of items:

• I just got notice from University YMCA that we should include the ampersand as opposed to “and,” as well as the used of ® after the name, because YMCA received approval for trademarking. Would it be possible to revise what was created with this new info?
• Are there standard dimensions for the foam board signs? This isn’t something F&S created last year, so just want to make sure I understand the product we are talking about. Is this something that Housing communications would be able to assist with?

Thank you,

Daphne

The marketing person who typically orders the poster board signs is out of the office today, but she is expected back tomorrow. She is supposed to get me an answer on how we can get them produced when she returns. Until then, here are updated creatives with the suggestions you provided. Let me know if these look good.

BRYAN JOHNSON

Attendance: Pete Varney, Dan Hiser, Miriam, Bryan Johnson, Thurman Etchison, Daphne Hulse

Agenda

1. Determine exact remaining budget for this year (Daphne)

   1. $5,951.38 in SSC fund

   2. $6,992.19 spent for the 2023 program

2. Identify locations for Orchard Downs & Ashton Woods (Mark, Bryan)

3. Reassess all previous locations & confirm (Mark, Bryan)

   1. Box truck sizes on Euclid - donation partners

   2. Babcock Hall - inquire with driver on the northernmost suggestion

   3. Sherman Hall - inquire with driver

4. Inquire with Housing communications team about opportunity for advertisement + communications for Orchard Downs, Ashton Woods (Mark, Bryan)

5. Loop in Jenna (Project4Less) into food pantry donation conversations (Thurman, Daphne)

   1. Connected with the Eastern Illinois Food Bank - setting up meeting to discuss logistics

6. iSEE - what materials will be collected? (Miriam)

   1. Out of office - reconnect later

7. Assign locations to non-profit partners, once locations are determined (Daphne)

Action Items

1. Connect with driver for shipping containers, ensure access to locations (Daphne)

   1. Confirm all locations with Stacey DeLorenzo (Daphne)

2. Connect with non-profit groups, confirm participation (Daphne)

3. Confirm graduate halls move out timing (Mark, Bryan)

4. Marketing materials from Housing - posters, digital sign (Mark, Bryan)

5. Confirm iSEE’s plan for integration (Miriam, Daphne)

Attached are informational graphics on the 2023 Dump and Run program.

On July 7, 2023, Daphne Hulse met with Habitat for Humanity ReStore Director Chad Hoffman and Executive Director Brandon Fischer to discuss participating in the 2024 collection event.

• Daphne gave a brief overview of the history, and how the operations worked for the 2023 event
  • 8 undergraduate hall locations
  • All locations were shared between Goodwill and Salt & Light, so that hard items and soft items could be separated
  • Daphne indicated the desire to eliminate the "sharing" of containers and to instead have non-profts operate by locations, gathering all that is dropped off
• Habitat for Humanity does not take any of the soft items listed: clothing, bedding, linens, shoes
  • Suggested that Salt & Light or Goodwill could pick up the soft items left at these locations
• Would like furniture
  • Agree that it aligns better to target locations which would have furniture, more likely (family and graduate housing)
  • Do not want any damaged furniture
• Closed Sundays and Mondays, so could not pick up on these days

On May 17, 2023 Morgan White, Daphne Hulse, and Marc Alexander met to discuss the future of Dump and Run.

• F&S will need to provide public functions stuff for YMCA dump and run sale in the fall (use SSC funding - what is left)

• We will need to create a MOU including what all this means for YMCA and long-term funding for their sale and our spring move out

  • Be sure to include that F&S will support the August sale in a public functions capacity, and supports the continued use of Stock Pavilion

• Honor the partnership with the YMCA

  • MOU get marc’s perspective, morgan’s perspective, pete’s perspective, housing’s perspective

• Be clear that there is a spring collection and august sale. They are separate events but all under the Dump and Run name.

  • Phrase example: “The Campus Bike Center is a collaboration between UIUC and the Bike Project of Champaign.”

    • Dump and Run: “Dump and Run is a collaboration between University YMCA and UIUC.”

  • Collaboration means that we sometimes work in different capacities as the university can be so much larger than a small organization

  • Daphne to draft a MOU for F&S-Housing and F&S-YMCA

    • “…Based on x y z background this is how we intend to move forward in our partnership over the years. One year time intervals automatically renewed each year unless a party decides something should change or cease…”

• Recurring expenses could be argument among us internally to determine who should contribute (Morgan thinks this is a Pete question)

  • Student fees can go to anything

  • State funds to Housing is slightly limited

  • State funds to off campus entities is very limited

• Timeline

  • Get the MOU signed and approved before move in weekend, so we can proclaim it the way we planned to

  • August for YMCA to rubber stamp it

• As a general reference, it is good to get things written down and signed on a MOU with existing leadership who support these initiatives, so they continue even when leadership changes

by: Noah Nelson

Posted: May 6, 2023 / 02:00 PM CDT

Updated: May 10, 2023 / 06:13 PM CDT

CHAMPAIGN-URBANA, Ill. (WCIA) — U of I Facilities and Services (F&S) announced that the 21st annual Dump and Run event is expanding to multiple campus locations this year beginning Monday, May 8.

The U of I said the Dump and Run event, a collaboration between University Housing and U of I F&S, is designed to achieve campus sustainability goals, including reaching zero waste targets and preventing trash from reaching waterways and landscapes.

Officials said in past years when the event was hosted at the University YMCA, more than 30 tons of material was recycled and kept from reaching the landfill because of these efforts.

U of I officials said expanding the Dump and Run event this year makes it easier for students and others to donate unwanted items at the end of the semester. They said eight 20’ x 8’ mobile storage units will be placed near campus residence halls for the event, including:

• Barton Hall/Flagg Hall/Weston Hall/Student Dining and Residential Programs Building
• Busey Hall/Evans Hall
• Florida Avenue Residence Halls (Oglesby Hall)/Pennsylvania Avenue Residence Halls
• Hopkins Hall
• Illinois Street Residence Halls (Wardall Hall)
• Lincoln Avenue Residence Halls (Allen Hall)
• Nugent Hall/Wassaja Hall
• Taft Hall/Van Doren Hall/Snyder Hall

University volunteers will be available at the sites to help prevent overflow and ensure additional pickups as necessary.

“We’re excited to bring the Dump and Run event right to where the students live and closer to the majority of faculty and staff,” said Daphne Hulse, F&S zero waste coordinator. “This setup offers everyone a simple way to give back to local nonprofits while preventing littering and keeping items that can be reclaimed from reaching the landfill unnecessarily.

Each day, the containers will be opened at specific times to accept donations. Officials said individuals can donate surplus or gently used items by putting them into bulk boxes inside the containers. Accepted items include:

• Accessories (handbags, belts, scarves, hats, etc.)
• Appliances – small to medium size (coffee makers, kettles, mini-fridges, microwaves, etc.)
• Books
• Collectibles/antiques
• Computers and equipment (printers, cables, speakers, hard drives, monitors, etc.)
• Clothing (rips and tears are okay – but must be washed)
• Electronics
• Furniture
• Housewares (dishes, mirrors, decorative accessories, etc.)
• Jewelry
• Linens
• Lamps
• Multimedia (DVDs, CDs, records, etc.)
• Shoes
• TVs (flat screen only)

Throughout the week, officials said the donations will be collected by local participating charities Salt & Light and Goodwill.

“We are pleased to continue to support the Dump and Run initiative, which is a benefit to our residents, the campus, and the local community,” said Alma R. Sealine, executive director of University Housing.

The donation schedule includes:

• May 8: 10 a.m. – 2 p.m.
• May 9: 10 a.m. – 2 p.m.
• May 10: 10 a.m. – 6 p.m.
• May 11: 10 a.m. – 7 p.m.
• May 12: 10 a.m. – 7 p.m.
• May 13: 9 a.m. – 3 p.m.

U of I students and staff can donate accepted items in one of the available mobile storage units during open hours until Saturday, May 13.

2023-04-28 

Attendance: Pete Varney, Shawn Patterson, Dan Hiser, Bryan Johnson, Mark Kuehl, Morgan White Daphne Hulse

1. Squirrels. Housing was scouting areas outdoors and BSWs brought up the concern with squirrels.

1. If we collect food, will the squirrels be an issue?

2. We would only accepted closed, non-perishable foods, but this does not ensure students will follow the guidelines exactly.

3. What do the squirrels do?

1. E38 in front of Campus Rec/Scott Hall, squirrels have been seen eating the wiring. BSWs are concerned that squirrels would eat and break things stored in the storage units.

2. PODS locations for LAR, Allen, & Busey. There are not many great spots outdoors.

• Potentially: parking spots - in front of Allen, or over by McKinley.
• Busey: place it on the grass between this area? Not a lot of space.
• All of the other places suggested, it would work okay to put PODS outdoors.

3. Staff to man the storage containers.

1. If volunteer staff are outdoors to open and close the doors to the PODS, it can allow us to keep the PODS idea and also prevent squirrels from entering.

2. Things don’t really get busy until Wednesday. Maybe do a couple hours of pickup during afternoon on Monday and Tuesday. Start full time on Wednesday. Saturday is the last day. No volunteers on Sunday.

4. Dan & Transportation Co. can provide transportation to the places that can’t have a big pod in them.

1. This would follow our original plan to put gaylords in the halls and have them taken to PPSB.

5. Create certain hours for drop off (volunteers man during these hours). All other hours the PODS are closed.

6. Suggested locations for PODS.

1. 4 spots at IKE (one at each corner)

2. 1 PAR

3. 1 ISR

4. 20 footers.

5. Markup on exactly where those are at, LAR-Busey-Allen would go.

6. Northside of Allen Hall/LAR check with transportation people - Morgan will check and copy Daphne.

7. Daphne to reach out to the Main Library about their food pantry.

1. Thurman in Dining may be able to assist with collection.

2. Group agreed that keeping food collection separate from Dump & Run is best.

8. Daphne’s quotes (for local PODS companies) was close to the estimate that Bryan and Mark found.

1. One company was significantly more expensive, probably because they come from Normal, IL (not in town) and they have extra fuel surcharges, expensive pick up and drop off fees.

2023-03-24 Meeting recording here on google drive.