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Projects Updates for theme: all

  2. Public Functions Estimate for Light the Night and Bike to Work Day

    Associated Project(s): 
    C-U Bike to Work Day
    Light the Night

    Sarthak reached out to Paul Jensen to get an estimate for tables and chairs for our annual Bike to Work Day and Light the Night events. Last year in 2022, the cost for Light the Night event was around $360 (WO #10994257) and for Bike to Work Day, it was $640 (10994256). We are expecting the same amount of work and same number of locations.

    Paul provided the following estimate:

    Light the Night = $600.00

    Bike to Work Day = $900.00

  3. 1 outdoor dual bin installed at Siebel Center for Computer Science

    Associated Project(s): 
    Outdoor Recycling Bin Update

    79 outdoor dual bins remain in storage.

     

    From: Hawkins, Todd B <hawkns@illinois.edu>
    Sent: Tuesday, August 1, 2023 8:03 AM
    To: Hulse, Daphne Lauren <dlhulse2@illinois.edu>
    Cc: Mininger, Timothy R <mininger@illinois.edu>
    Subject: FW: Siebel recycle bins

     

    Good morning. The recycle bins for site A8 SW. corner of Siebel were installed yesterday afternoon.

    Thank you.

     

     

     

     

    Todd Hawkins

    Foreperson

    University of Illinois

    F&S Ironworkers

    Office   217-244-5451

    Mobile 217-493-9814

    1501 S. Oak St

    Champaign Il, 61820

     

     

    Attached Files: 

  4. Housing reached out to support Bike to Work Day

    Associated Project(s): 
    C-U Bike to Work Day

    Sarthak Prasad reached out to Bryan Johnson at University Housing for their continued support towards the Bike to Work Day event on campus.

    ---

    Hi Bryan,

    We are planning to hold the Bike to Work Day event on Thursday, September 14, 2022 from 7-10 am (with a rain date of September 15), and I wanted to ask if the Housing department would be able to contribute snacks and refreshments at the University operated Bike to Work Day stations. Similar to last year, there will be 8-9 university operated stations.

    Last year, University Housing had graciously provided snacks and refreshments for all the 8 campus Bike to Work Day welcoming stations:

    1. Alma Mater Plaza
    2. DRES (Stadium and Oak)
    3. CRCE
    4. UI Research Park
    5. Uni High
    6. National Soybean Research Center (NSRC) on Pennsylvania Ave
    7. Campus Bike Center – 51 E Gregory St, Champaign, IL
    8. Orchard Downs

    We are also confirming with Vet Med, if they would like to participate this year, and I will let you know as soon I have confirmation.

    We will also organize our annual Light the Night (a free bike light giveaway) event on Tuesday, September 19, 2022 from 4-7 pm. I would appreciate if University Housing would help promote this event as well.

    Please let me know if University Housing would be able to contribute towards the Bike to Work Day event on September 14, 2023. I greatly appreciate your help! Thank you,
    Sarthak

  5. Vet Med participating and NSRC are not this year

    Associated Project(s): 
    C-U Bike to Work Day

    Since Meredith has left the university Jen confirmed that iSEE cannot manage the station at National Soybean Research Center (NSRC), so they are not participating in the Bike to Work Day event this year.

    Vet Med confirmed that they can participate in this year's event.

    Sarthak communicated the change to University Housing.

  7. Weekly Update: Less abandoned bikes, Kids' Bikes

    Associated Project(s): 
    Campus Bike Center
    Collection and Donation of Abandoned Bicycles

    All, Slow visitor-wise, but busy otherwise. Moved almost all the bikes out of the round barn, and the very last of them I’ll get this week. Sounds like we’ll have less bikes from the round up than in years’ past, something I am happy for. Hopefully, it means more people are caring about and actually riding their bikes—a guy can dream!  Irrespective of the reason, less bikes means less grunt work, and that’s a huge plus in my book.

    We are still up to our ears in kids’ bikes, as the ones we have are not coming together as I’d like. Lots of short-supply parts are needed. I’ll need to dedicate some off-hours time to this as these kinds of projects are not well-suited to student staff/volunteers, apparently.

    The numbers:

    Visitors: 25
    Sales: $890.34
    Bikes (refurb): 3 for $535
    Memberships: 2 for $60
    Tires/tubes: 5 for $50

    Thanks!

    Jacob Benjamin
    Campus Bike Center Coordinator

  8. Surplus electronic battery recycling

    Associated Project(s): 
    Address Electronic Waste (e-waste)
    Single-Use Battery Recycling
    Rechargeable Battery Recycling
    Battery Recycling

    From: Hulse, Daphne Lauren <dlhulse2@illinois.edu>
    Sent: Wednesday, July 5, 2023 3:19 PM
    To: Weaver, Jeff <jweaver2@uillinois.edu>
    Subject: Surplus and waste memo / batteries

     

    Hi Jeff,

     

    On a different note, battery recycling is a topic that has come up several times recently. F&S does not have any comprehensive program at this point. DRS collects batteries from departments for disposal through their hazardous waste vendor, but they do not recycle the batteries. Regarding batteries from devices such as computers, laptops, cell phones, tablets, and other small devices, (devices that will not be redistributed out to departments for reuse) do you know how these are handled through the state? If they are recycled?

     

    [Surplus response] For the small batteries in those devices, we ship them to Secure Processors, the downstate State contracted electronics recycling vendor.  We don’t know how the vendor handles the batteries on their end after we ship them.

     

    Thank you,
    Daphne

     

    Daphne Hulse (she/her)
    Zero Waste Coordinator
    Facilities & Services | University of Illinois Urbana-Champaign
    +1 (217) 333-7550 | dlhulse2@illinois.edu
     
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    Please consider the environment before printing an email. Under the Illinois Freedom of Information Act any written communication to or from university employees regarding university business is a public record and may be subject to public disclosure.

  9. Potential student project for Energy Efficiency HVAC Infection Control

    Associated Project(s): 
    Energy-Efficient HVAC Infection Control

    Hi Leon,

     

    Hope you are doing well.

     

    I am Sarthak Prasad, and I work as the Sustainable Transportation Assistant at Facilities & Services. Morgan and I are working with Sterling Laylock, from Integrating Green Technologies, on Energy-Efficient HVAC Infection Control. Last year, two of the Masters in Energy Systems, Ali Khan and Dhruvraaj Gambhire, collaborated with us on this project. I wanted to reach out to you and ask if you would be available to meet with us in the next couple of weeks? We wanted to ask if one or two of the Energy Systems graduate students would be interested in helping us out this year as well. Please send me your availability for the next couple of weeks.

     

    Thank you,

    Sarthak

    -------------------------

     

    Good afternoon Sarthak

     

    Thank you for your note.
    It would be a privilege if our M.Eng. students could again work with you, thank you!

    Please can you send me a topic (or topics) and a brief description (or descriptions) of the work that you would like our students to do?

    1. Will you expect our students to perform measurements or will you provide them with acquired data? (Some of our students are online-only, i.e. not on campus …)
    2. Will the students be working with SafeTraces equipment / data? What other equipment might they be working with? Where will students be working?
    3. Will students analyze existing HVAC systems in our buildings or will they need to design systems for yet-to-be-integrated HVAC systems?
    4. Will the students be expected to write proposals for possible SSC funding? If so, please provide details about your financial needs, including the estimated required funds.
    5. Etc.

     

    Many thanks! I look forward to your further communication.

    Kind regards

    Leon

  10. iCAP Portal Admin Meeting - August 10, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    Discussion:

    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Main map:
      • Start with only Campus Tour locations shown (for now, start with Reporting Progress theme)
      • Filter by Theme or Collection
      • See CSU's campus map (Sustainability section) for inspiration
      • Smaller markers
      • Remove businesses layer
      • Campus boundary, like ArcGIS Bicycle Map
    • Loading message on page unload shows up sometimes in browser page history (e.g. view iCAP Portal PDF from About page, then click "back")
    • Homepage has extra padding on right side on mobile
    • SSC project embedding: add category filtering options
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site

  11. Biweekly Champaign County Bike Month Planning Team Meeting

    Associated Project(s): 
    Community Bicycle Events and Rides

    On 07/26/2023, Sarthak and Hrushikesh attended this meeting:

    Meeting Notes:

    1) Event- Bike to Work Day

    - Welcome Stations Locations - Champaign Center Signage at City Building to direct people, Orchard Downs, Campus Bike Center, Disability Resources and Educational Services (DRES), University of Illinois College of Veterinary Medicine (Vet Med), Campus Recreation Center, City of Urbana, Lucky Moon Pies, Savoy Recreation Center. Total 8 Confirmed Stations.

    - Suggestions for a Welcome Station - Video to demonstrate how to interact and Spread Awareness during the event, Interesting and elaborate Brochure , a standard picture of how a table should be set on all the stations, Voter Registration, Early Printed Materials

    - T-Shirt budget is close to $10000.

    2) Forest Reserve is potentially hosting an event On-Campus to raise awareness

    3) Promotion

    - Updating the MTD Ad for Champaign County Bike Month - Thomas/Gabe

    - Campus Street Fest - September 9th , 1-7 p.m - Contact Xander

    4) Fundraising

    - Contacting Sponsors - MTD is a significant donor

    - University of Illinois - $6000 (donating for Bike to Work Day & Light the Night Events)  

    - Funds for Bike Lights - $2000

    - Housing - $1500 (Snacks and Refreshments) - Potential

    *Suggestion to make Kids sized T-Shirts

    5) To do for Sarthak:

    a. Ask UIPD to be present for the event.

    b. Champaign County Bike Month Advertisement can be posted on the U of I Digital Boards 

  14. iCAP Portal Admin Meeting - July 27, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    • Fixed sub-project duplication on Header Project Layout pages (e.g. MEB showing up twice on LEED Certification page's sub-projects list)
    • Demo map (Test site): Collections filter (mostly) working now

    Discussion:

    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Morgan reports general slowness
    • Main map:
      • Start with only Campus Tour locations shown (for now, start with Reporting Progress theme)
      • Filter by Theme or Collection
      • See CSU's campus map (Sustainability section) for inspiration
      • Smaller markers
      • Remove businesses layer
      • Campus boundary, like ArcGIS Bicycle Map
    • Loading message on page unload shows up sometimes in browser page history (e.g. view iCAP Portal PDF from About page, then click "back")
    • Homepage has extra padding on right side on mobile
    • SSC project embedding: add category filtering options
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site
    Attached Files: 

  16. Check in meeting from July 26, 2023

    Associated Project(s): 
    C-U Bike to Work Day
    Light the Night

    Please see attached the agenda and documents shared during this meeting. Watch the meeting recording here: https://drive.google.com/file/d/1oHc_PTO7W515GCCX_SaKH6CsEsF1CJLm/view?u...

    Attached Files: 

  17. Meeting with University of Illinois Police Department (UIPD)

    Associated Project(s): 
    Collection and Donation of Abandoned Bicycles
    Reduce Bicycle Theft on Campus

    On 07/25/2023, Sarthak and Hrushikesh had a meeting with the University of Illinois Police Department (UIPD) regarding:

    Meeting Notes-

    - Explaining how to use Field Maps and its functions to UIPD  

    - Citation/ Impound Fee for the abandoned bicycles is regulated by the Parking Department.

    - Th retrieval process of the abandoned bikes will begin by Mid September.

    - During that period non-registered bikes will be enforced to register their bike along with the impound fee.

    - Asked UIPD to complete a feedback form for VEO-Bikes On-Campus (Note: UIPD is concerned with the way people use them in terms of safety and parking)

    -To do List for Sarthak:

    - Enquire about ESRI ArcGIS and Field Maps unique login credentials and editing privileges for the UIPD 

    - Send the Login details to UIPD.

    - Check Main Quad and Chemistry Annex area for any other remaining abandoned bikes.

  18. iSEE and F&S zero waste agree to return funding back to the SSC

    Associated Project(s): 
    Post Landfill Action Network (PLAN) [ARCHIVED]

    From: Hulse, Daphne Lauren <dlhulse2@illinois.edu>
    Sent: Tuesday, July 25, 2023 9:22 AM
    To: Green, Eric William <ewgreen@illinois.edu>
    Subject: RE: Post Landfill Action Network Membership

     

    Hi Eric,

     

    I’ve heard back from the previous zero waste coordinator. She was the student who worked with Meredith on the SSC application. One of the major features of a PLAN membership was access to pre-made flyers and event kits, which Meredith and Syd decided could already be handled by F&S/iSEE when the need arose. I think we can go ahead with returning the remaining funds to SSC.

     

    Thank you,
    Daphne

     

    Daphne Hulse (she/her)
    Zero Waste Coordinator
    Facilities & Services | University of Illinois Urbana-Champaign
    +1 (217) 333-7550 | dlhulse2@illinois.edu

    https://fs.illinois.edu/zero-waste
     
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    From: Hulse, Daphne Lauren
    Sent: Friday, July 21, 2023 9:16 AM
    To: Green, Eric William <ewgreen@illinois.edu>
    Subject: RE: Post Landfill Action Network Membership

     

    Hi Eric,


    Thanks for reaching out! I have not used this resource since arriving in the position…I’m asking a predecessor of mine if they ever used the resource/thought it was useful. Based on their response, I think that will help inform the decision. I’ll follow up on this!

     

    Thank you,
    Daphne

     

    Daphne Hulse (she/her)
    Zero Waste Coordinator
    Facilities & Services | University of Illinois Urbana-Champaign
    +1 (217) 333-7550 | dlhulse2@illinois.edu

    https://fs.illinois.edu/zero-waste
     
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    Please consider the environment before printing an email. Under the Illinois Freedom of Information Act any written communication to or from university employees regarding university business is a public record and may be subject to public disclosure.

     

     

     

    From: Green, Eric William <ewgreen@illinois.edu>
    Sent: Tuesday, July 18, 2023 8:57 AM
    To: Hulse, Daphne Lauren <dlhulse2@illinois.edu>
    Subject: Post Landfill Action Network Membership

     

    Hi Daphne,

    A couple of years ago, a student and Meredith applied for SSC funding to pay for membership to the Post Landfill Action Network (PLAN). I believe that this was done before you were hired. Since Meredith and the student have both left the University (and the funding agreement is coming to a close), iSEE is considering returning the remaining funds to the SSC. I wasn’t sure if you used this resource at all (maybe Meredith handed it off to you when you started), but please let me know if you do (or if you would like to). We can apply for a scope change to keep the funds, but I just wanted to check if that was necessary.

     

    Cheers,

    Eric Green
    Senior Academic Program Instructor/Advisor

    Institute for Sustainability, Energy, and Environment (iSEE)
    University of Illinois at Urbana-Champaign

    1101 W. Peabody, Urbana, Suite 386 (NSRC)

    217.244.0728 | ewgreen@illinois.edu

    sustainability.illinois.edu

     

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