Stakeholders were asked about what they thought went well and what they thought should be improved if attempted again next year.  These are the responses, broken down by topic.

From: Jessica Mondello [ecoolympics@gmail.com]
Sent: Wednesday, November 05, 2014 12:09 AM
Cc: Aj Unander USGBC; Yeung, Brian Silu; Alston, Brianna Rachelle; McConnell, Claire Ellen; Saerang, Estherlita Angelica; Canteiro Reis Sobral, Francisco; Kim, Christine H; Mondello, Jessica Rae; Ross, Karoline Jeanne; Kyle Solner USGBC; Filipiuk, Magdalena; Nishant Makhijani USGBC; Foote, Gerard Paul; Jacoby, Rachel Aryn; Sun, Siyang; Johnson, Rory M
Subject: Meeting Recap

Hello Eco-Olympics team,

This will be a bit of repeat from the last email, but just bare with me:

COMPETITION DATE

• February 22nd - March 14th

ADDITIONAL UPDATES

• Amber Flight is another potential band to play for our benefit concert
• Engineering Council is another source to look at for funding
• We're looking for an RSO that advertises/markets other RSOs, we were having trouble coming up with a name for them

WHAT TO WORK ON

• Build Eco-Olympics organizational team
• Continue recruiting persons or RSO's

Attached below is a document explaining the responsibilities of each member of the organization team. It also has some other useful information about the competition. If you have any confusions what so ever, please ask me!

Have a lovely week,

Jessica Mondello

Eco-Olympics | President

Email: ecoolympics@gmail.com

 Responsibilities of Organizational Team, CCN 2015

​

Dear Al,

I am writing with another request (see attached) from the iCAP Working Group, but I also wanted to take this opportunity to thank you and Kent for arranging to have an iWG representative on the selection panel for the wind PPA RFP.  I sincerely hope that our input will be helpful, and I look forward to working with that team!

Cheers,

Ben

The Game Day Challenge people have released a half-time report.  Two Big Ten teams have reported as of this report, MN had a diversion rate of 81% and Purdue had 27%.  We were a little over 60%.

http://gamedaychallenge.org/wp-content/uploads/2014/10/Halftime-Update2.pdf

Dear SWATeams,

The iCAP Drafting Committee is now in the process of synthesizing your chapters into a complete draft of the 2015 iCAP for review by the iCAP Working Group.  Once the iWG has reviewed it, we will share it with all of you to get your feedback as well.

If you have any further edits to your draft chapters, please submit them by the end of the day on Thursday.  Of course we would welcome additional comments after that deadline if your teams garner new insights, but those should be submitted as separate lists of bulleted comments rather than incorporated into your chapter (where they might get lost in our editing process).

Thanks for all of your hard work!

Cheers,

Ben

Work Request 163801 converted to Work Order 10329198

Work Order: 10329198

Building: 0206 - ILLINOIS SUSTAINABILITY TECHNOLOGY CNTR

Room:

Department Reference: SSC Quad Recycl

Customer Description:

Shop - Painting & Signs:

Per conversations between Bart Bartels, David Middleton (Paint Shop Foreman), & Sean Cassidy (Sign Shop) - Sandblast and prep trash bin lids from Quad (40) and recently purchased trash bins (20); Add new vinyl lettering signs to prepared trash bin lids (Bart will work with you on the design and wording).

Rough estimate provided to Bart - $3000 for sandblasting & painting; $1500 for new signage.

Phases:

Phase: 001 PAINTERS

Phase: 002 SIGN SHOP

Dear Colleagues

On your behalf I am pleased to submit our final Transportation ICAP report 

Thanks for all your hard work.

I will work on getting us together again soon

Have a happy halloween :-)

Wojtek

Energy Conservation & Building Standards

In attendance:

• Shadi Sherafat
• Claire McConnell
• Dhara Patel
• Karl Helmink
• Scott Willenbrock

Discussion points:

• Forming the consultation group
• Formatting of iCAP:  goals—objectives—strategies
• Objectives are the things that we hold ourselves accountable for
  
  • Goals are all supposed to be directly connected to emissions
  • Strategies help achieve objectives
• Objective of zero new growth
• Use of ENERGY STAR as a strategy

Notes:

• First draft of ECBS recommendations due early next week
• Work on forming Consultation Group

Mike,

     Thanks a lot for a careful reading of the draft and for the many suggestions.   I have incorporated as many of your suggestions as I could, and left out as many things you crossed out as I could.    I usually found your rewording of sentences preferable to the originals.  Below is a list of reasons for why I did not make some of your suggested changes:

1.        Opening paragraph: It is our generation of steam and electricity on campus, and our purchase of grid electricity, that releases carbon dioxide, and we should say that.   These secondary energies are used to heat and cool buildings and to provide electricity to campus, but buildings can be heated and cooled, and electricity generated, in other ways that involve much less,  little, or no carbon dioxide emissions.   So carbon dioxide emissions are not integral to heating, cooling, or electricity generation, while they are integral to burning natural gas and coal.  

2.       It is problematic to say what percentage of carbon dioxide emissions is associated with coal, natural gas, and purchased electricity.    The first problem is that we purchased RECs, and so we should subtract from the purchased electricity  the carbon emissions avoided by this purchase (even though the actual amount avoided is “zero”).   The second problem is that we sold carbon credits to Chevrolet, so we should add this back to our carbon emissions.     I don’t even want to think about how to do that.  

3.       The discussion of combined heat and power is also problematic.   I decided to give the efficiency of electricity production and steam production separately.   Combining them into a total efficiency is a common thing to do, but by doing that you are combining two very different things.    Comparing with a conventional coal-fired electric generating plant is also problematic.    Why not compare with a combined-cycle gas turbine that is 60% efficient for electricity production?

4.       To say it is a daunting task “in both scope and budget” implies that we have looked at budget figures, which is not true (yet). 

5.       I would rather not get into the details of handling energy fluctuations and storage.   These are serious issues, and they will have to be addressed eventually.   I simply put in a disclaimer sentence rather than try to deal with the issues (in part because how to deal with the issues is uncertain).

6.       I included nuclear on campus, as you suggested, although this may be out of the question.  I don't really know.     I had initially put it in, then taken it out, so what the heck.   I actually emailed the Secretary of Energy, but he never replied (surprise).

7.       iCAP has a clear (enough) definition of goals, objectives, and strategies.   I realize these words can be interpreted in different ways, but here is the iCAP definition (in my own words):

Goals: XX% reduction in CO2 emissions by 2030, etc.

Objectives: Increase solar photovoltaics on campus

Strategies: Identify buildings, land, and parking lots that can support solar photovoltaics.

                 The way you have rewritten things mixes up goals and objectives.  

8.       More importantly, you are proposing that we advocate for rethinking the way the goals are defined, in terms of CO2 per enrolled student or CO2 per research dollar.  This would impact not just our group, but potentially all of the iCAP groups.   I don’t think we should be advocating for this in this document.   We were asked to set goals compared to 2008 emissions.   If you want to advocate for a different way to set goals, you will need to talk to Ben about that. 

9.       I decided not to fight the REC issue.   I don’t know why you disagree with my stance on them, but we are not going to settle this today. 

10.   I don’t want to say that geothermal and air-source heat pumps use “large” amounts of electricity.    Large compared to what?   A geothermal system with a COP for heating of 3.8 (like Ball State) powered by a 50% efficient gas turbine would have an efficiency of 190%.   Combustion of anything (coal, biomass,…) for heating can never have an efficiency greater than 100%.   In this sense the amount of electricity used is “small”.

11.   I wrote a conclusion section.

There are many other small things that I am not mentioning here.  If you or anyone else disagrees with anything in this email or the revised draft, please tell me why so we can discuss.

   Finally, let me confess that I rushed to get this out to you all today, so please forgive typos, word crimes, etc. (but do point them out to me)

                Scott

iCAP Working Group Thursday, October 30, 2014 358 NSRC, 1:30 - 3:00 pm

1. Discussion with Kent Reifsteck, Director of Utilities & Energy Services Division, regarding campus energy and the Wind PPA
2. Unmet targets from 2010 iCAP
3. Overview of iCAP Forum and SWAT Team Recommendations
4. Discussion of timeline for completing 2015 iCAP
5. Other business

Kent Reifsteck discussed the University's Wind Power Purchase Agreement (PPA) and future electricity projections for FY15.

Dear SWATeam Members,

What a fantastic forum we had on Wednesday...great turnout and great discussion!  Thanks so much for all your hard work and for the nice presentations!

As a reminder, the iCAP Working Group has asked that each SWATeam provide a draft chapter for the iCAP by the end of this month (which is coming up fast on Friday).

The iWG is meeting this Thursday to begin discussing the drafts.  We will likely begin with Water and Purchasing, Waste, and Recycling, since we've already received those two.  [If other teams have sent me draft chapters, I must have misplaced them, so please remind me.]

The iWG is under a tight timeline to synthesize all of these drafts into a complete document by year's end (and we are hoping to include some public comment opportunities during that period), so I hope you will all be able to meet the October 31 deadline.  [If you need a little extra time, please let me know as soon as possible.]

Thanks again!

Ben

--

Professor Benjamin J. McCall

Associate Director for Campus Sustainability Institute for Sustainability, Energy, and Environment University of Illinois at Urbana-Champaign 

Morgan White discussed the iCAP themes and goals, along with the Energy Conservation Incentive Program (ECIP).

The Daily Illini notes the ECIP in this article about the iCAP Forum.

http://www.dailyillini.com/news/article_e5e80564-5a55-11e4-b9f4-001a4bcf...

From: Bartels, Bart A
Sent: Wednesday, October 22, 2014 10:43 AM
To: Busboom, Bobbi R; Stalcup, Holly M; Conlon, Terence F; Willis, Leonard; Ensign, Jason W; Marley, Elizabeth K; Brown, Kent William; Swanson, Bradley K; Houser, Barry L; Knox, Timothy A; Aubrey, Dawn
Cc: Pai, Shantanu Santosh
Subject: Game Day Recycling Challenge Update

Hi All,

Much is happening this week to prepare for this weekend’s game so I thought I would send out an update to keep everyone on the same page.  If you have any thoughts or concerns regarding the following activities, please let me know.

1.        Yesterday Shantanu and I worked with volunteers to prepare the stadium for this weekend’s Game Day Recycling Challenge.  The following was accomplished:

a.       Single trash bins were moved into 3-bin stations that include landfill, compost, and recycling.  Each station was set up with new signage and appropriate liners.  The stations were set up on the ground and fifth floors on the east and west sides of the stadium.  Stations were also set up in the Horseshoe. 

b.      Coca Cola dropped off 15 recycling bins yesterday.  Nine white coke bins with black tops were disbursed to areas of need on the ground floor and in the horseshoe.  Six black Coke recycling bottles will be used in the preferred seating areas. 

c.       Slim Jim recycling and waste bins have been dropped off in the pantry areas on the preferred seating floors but not yet set up.

2.       Terry Conlon has been helpful in changing out some of the food service products for the game to compostable materials.  His group will be serving coffee in compostable cups with compostable lids.  They will also be serving most hotdogs “made to order” so there won’t be a need to place them in foil/paper wrappers but instead serving the items in compostable boats.  Paper plates are being used instead of plastic and compostable forks have been purchased.  He was not able to find an acceptable product to replace the nacho or pretzel trays so those will still go to landfill but thanks for all the effort you put into this.    

3.       Brad Swanson has agreed to include a mention about the event in the pregame script.  Thanks Brad.

4.       Block I will be doing a “card trick” to raise awareness about the recycling competition.

5.       Jason and Beth have been working with us to provide “back of the house” sorting in the premium seating areas.  This will enable catchment of recyclable and compostable materials in the club areas that have limited space.  It will also enable composting all the food waste from the Friday night reception dinner.  That is reason for the slim Jim bins in the pantries.  Great ideas.  Thanks for that.

6.       Barry is working with band to march into a recycling logo at half-time.  How cool is that!  Thanks Barry.

Still to do:

1.        We will stop over on Friday at 10am to finish setting up and make any needed adjustments.  This includes:

a.       Set up stations in the student section and adjoining area.

b.      Set up stations in the pantry areas including proper liners.

c.       The composting roll-off will be delivered.  We will add signage.

d.      Restrooms in the preferred seating areas will be supplied with compost capabilities.  Each stainless steel bin will be supplied with a small sign the reads “Paper Towels for compost”.  The bins will also be supplied with compostable bags. 

e.      The third floor will be set up with signage on the bins and recycling bins. 

2.       On game day about 150 volunteers will arrive at the Varsity entrance.  We will have staff on hand to check them in, provide wrist bands, lanyards, (vests if available) and give directions to their stations.  That day we will also have volunteers on hand to provide breaks and address any issues that might arise.  We have 4 hand held radios for us to communicate.  We will avoid using and channels already being used. 

3.       During the game, the volunteers will attend each station, offering assistance to any fans that look like they need it.  I have directed all involved to avoid confrontation and that some people may not want to recycle.  Accept that and move on to those that want help.

4.       After the game the volunteers will scan the stadium and pick out all recyclable and compostable materials.  Landfill materials will be left for the facilities staff collect as usual. 

5.       All materials from the roll-offs will be collected on Sunday and weighed.  Those results will be posted on the Game Day Recycling Challenge website and compared to the other Big Ten teams. 

A huge thank you goes out to all of you for enabling this to happen.  Please forward this email to anyone that should be informed about the event.  What an awesome opportunity to do great things.  As always, please contact me with any concerns or corrections.

Cheers,

Bart

CHAMPAIGN, IL (October 22, 2014) – Eight facilities on the Urbana campus will win funding for facility improvements as recipients of the 2014 Energy Conservation Incentive Program (ECIP) awards on Wednesday, October 22 at 3:00 p.m. in Illini Union 314B as a part of the Illinois Climate Action Plan (iCAP) Forum.

Last year, the ECIP awarded more than $250K in pre-approved energy conservation projects.

The list of FY14 winning facilities is attached.

Hi team,

Below are notes I took doing today’s forum on feedback about our section. Sorry if I missed anything. 

• Addressing electrical vehicle ars
  • Should we put these at shuttle lots? Where are the best locations for these? 
  • We should be careful in making sure the electric charging stations aren’t emitting more carbon and hurting us in advancing our goals 
• Biodiesel might be a difficult sell 
• Carbon Tax on projects 
• Tax could be used on these action steps
• Relative vs. absolute emissions
• Air travel emissions 

Thanks for those attending. Sounds like we have a lot ahead of us for our section!

Grace