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Projects Updates for Decrease Emissions from UI Fleet

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  1. Introductory meeting with Housing

    Associated Project(s): 
    Fleet Replacement Plans
    F&S Sustainable Fleet Plan
    Decrease Emissions from UI Fleet

    Following are the notes from our meeting with Housing about their potential Fleet Management Plan. The meeting took place on 6/13/2025 at 9 a.m.

    Attended by - Sarthak Prasad, Shawn Patterson, Matt Brown, Aaron Lewis, Jessica Hauserman

    • We did introduction
    • Jessica is the Office Manager
    • We are looking for a single point of contact
    • Not reinvent the wheel - not dictate
    • What are we trying to do?
    • 12 year replacement plan
    • What is the useful life of the vehicle
    • Fuel consumptions, idle time,
    • Conversations about what would be the correct path
    • Right-sizing the application
    • We need to purchase a vehicle - what type of vehicle can be purchased
    • Matt Brown -
      • They make some purchases of heavier duty trucks based on what the tasks are, the weight of those things
      • Some small transit vehicles
        • Ford transit
      • They are looking for a huge number of things
      • Availability, right sizing, - have some issues with that
      • They are retiring 20 year old vehicles or more
      • They are finally out of pre-2000s vehicles this FY
      • They are now updating
    • How we might interact with these goals= planned rotation vs force rotations
      • Deterioration of these vehicles
      • Shawn -
        • The prices have skyrocketed
        • Digging deep - if we have a process in place.
        • If this is the goal, we can do what we can
        • What is the most feasible thing. The university is not going give us so much money to buy whatever we want
        • Housing is the first department we are reaching out
        • Same or similar fleet as F&S
        • We can share our expertise
        • Build a group and plan as to what can be done to improve iCAP goals
    • Looking to identify a contact person
      • Start off with Matt Brown and then direct conversations to other departments
      • Various fleets (4)
        • Facilities and Maintenance
        • Building services
        • Student Affairs Technology for Housing
        • Dining - Dell
      • Jessica has helped with costs and ownership of vehicles
        • To maintain or to fuel
        • There is data
      • If the iCAP wants to put a number before we rotate
        • Put a high number, like 15 years.
        • Some vehicles are used less
        • Vehicle by vehicle basis
    • Aaron -
      • Has it ever been discussion - drive thru car was on campus to remove debris and gunk - to improve the life?
        • Shawn -
          • Frame - Rust or something
          • Parts are no longer available for that vehicles
          • Undercarriage -
            • $100k to get the equipment
        • Deterioration of the body
      • Rust and under carriage - vehicles deteriorate
    • Next Step
      • List and come up with an operation plan
      • For one of the fleet operation or all 4 fleet? Evolving plan
      • Create a Teams Channel
      • Give them a skeleton plan to give to Housing
        • They will fill in what they can do - Based on the F&S Green Fleet Plan
        • The objectives we came up with were through NAFA and based on F&S fleets
      • Maybe a follow up in the end of July 2025
    • Matt asked about Idle time sensor
      • GPS sensors that we operate with
      • Not every vehicle is the same
      • External GPS system
    • Idle Times are related to Fuel Consumption
    • Matt and his team will get a shot on the plan and get back to us
    • Housing fleet is at a certain level - swap one for one
      • Very occasional and sporadic that they add a vehicle
      • They can commit to not adding to the fleet

  3. 4 new EVs and new EV charging stations installed

    Associated Project(s): 
    Decrease Emissions from UI Fleet
    Develop Scenarios for Converting the UI Fleet to Renewable Fuels
    Student Sustainability Committee (SSC)

    F&S has received 4 new Ford F-150 Lightnings all electric trucks, bringing the total to 6 Ford Lightnings and 1 Ford e-Transit cargo van for F&S fleet.

    We have also installed another level-2 Ford dual point smart chargers on the south side of PPSB and we are working on the installation on another one. We have 2 more chargers to install. The Charging Stations installations are being done using the SSC funding.

  5. Clean vehicle tax credits

    Associated Project(s): 
    UI Ride
    Use Electric Vehicles (EV)
    Decrease Emissions from UI Fleet

    Following is Pete Varney's response to the question from Morgan, "In addition to the Ford Lightning EVs, could we potentially get EV versions of the turtle-top 15-person vans?  Also, is there any discussion about getting Hybrid buses for UI Ride?"

    When discussing EV we have to look at manufacturer availability and operational needs. Car Pool vehicles, 15-pass vans, need to be able to operate both locally and on extended trips ruling out EV due to range restrictions.

    We won’t be looking to replace the first UI Ride bus until FY24/25. We can explore hybrid, but this class of vehicle is different from MTD hybrid buses. Electric may be an option. When the time comes, we’ll discuss with the System office as they put the $$ into UI Ride.

    Thank you,

    Pete

  6. Ford Lightning allotted to Abbott Power Plant and EV charging station installed

    Associated Project(s): 
    F&S Sustainable Fleet Plan
    Decrease Emissions from UI Fleet
    Use Electric Vehicles (EV)
    Increase use of EVs and other Alternative Service Vehicles

    Abbott Power Plant are the recipients of one the new Ford F150 Lightning Electric Trucks.

    There is a charging station in the alley between the plant addition and scrubber where the vehicle can be parked and charged (see photo below). The plug on the truck is on the side in front of the driver side door.

    The key for the new truck is in the control room at Abbott. The key is a FOB that must be in the vehicle to start it. Similar to other new vehicles, the truck is started when the FOB is in the vehicle with you, you press the brake, and then hit the start button. Since it is electric you of course will not hear the motor engage and start, but the car will “come to life” with the dashboard coming on and displaying. The vehicle can now be put into gear and driven.

    NOTE, the vehicle comes equipped with “engine braking” engaged. So, when you take your foot off the accelerator, the electric motor will “reserve” (turn into a generator) and start slowing down the vehicle (and at the same time charge up the batteries).

    Please be careful when driving the truck for the first time and take some time to get accustomed to how it works.

    Attached Files: 

  7. Insider article on 9/21/22: Ahead of the Curve and All Electric

    Associated Project(s): 
    Use Electric Vehicles (EV)
    F&S Sustainable Fleet Plan
    Decrease Emissions from UI Fleet
    Increase use of EVs and other Alternative Service Vehicles

    F&S purchased two all electric Ford F-150 Lightning trucks in spring 2022. Read the Insider article about this here: https://fs.web.illinois.edu/Insider/2022/09/21/ahead-of-the-curve-and-al...

    Attached Files: 

  8. Two 100% all electric 2022 Ford F-150 Lightning trucks purchased for F&S fleet

    Associated Project(s): 
    F&S Sustainable Fleet Plan
    Decrease Emissions from UI Fleet
    Use Electric Vehicles (EV)
    Increase use of EVs and other Alternative Service Vehicles

    From: Varney, Peter W
    Sent: Tuesday, April 19, 2022 12:38 PM
    To: FandS Executive Management Team ; Gordon, Malikah Asrayyah ; Breitwieser, Steven
    Cc: Patterson, Shawn L ; Franzen, Neil
    Subject: Ford Lightnings for F&S

    As mentioned this morning, I have been able to secure two of the brand new 2022 Ford F-150 Lightning for F&S. These are all-electric crew cab pickup trucks with a ~200 mile range. The vehicles are equipped with a 9.6kW power system including multiple 120V and a single 240V outlet. Cargo payload is only about 1,600# or 2/3 of a standard F-150.

    These vehicles should allow for my team to gain familiarity with all-electric vehicles in our fleet as well as campus visibility regarding F&S’ commitment to sustainable fleet technology. I believe one of the vehicles would be a good fit in my Transportation Shop but I’m open to suggestions for the second truck. ETA will be in the June/July timeframe.

    Malikah – I want your team to be aware for any story/messaging opportunities. I also think we can use some special signage or wrap on the vehicle exterior.

    Pete W Varney
    DIRECTOR
    Transportation & Building Services
    Facilities & Services
    University of Illinois at Urbana-Champaign

  9. Transportation iCAP Team January Meeting

    Associated Project(s): 
    Transportation iCAP Team
    Decrease Emissions from UI Fleet
    Encourage Ride-Sharing
    Electric Vehicle (EV) Task Force
    Reduce Emissions from Business Travel

    The Transportation iCAP team met on Thursday, January 27th from 4:00-5:00 P.M. The team discussed progress on the EV Task Force Member Recommendation, the fleet replacement plan recommendation, and two returned recommendations: the Carbon Credit program and the Carpool Survey.

    The team has decided to do further research into what a carpool system would look like at the U of I, and will discuss the matter further with insight from other schools at the next meeting. Progress will hopefully be made on the Fleet Replacement Plan Recommendation, as the team will be meeting with Pete Varney in the Parking Department soon.

     

    Further Information can be found in the attached document.

    Attached Files: 

  10. 12/16 Transportation SWATeam Meeting

    Associated Project(s): 
    Transportation iCAP Team
    Electric Vehicle (EV) Task Force
    Fleet Replacement Plans
    Decrease Emissions from UI Fleet
    Offset Emissions from Plane Trips

    Attached are the meeting minutes for the Transportation SWATeam Meeting on 12/16/2020. The following agenda items were discussed:

    • Intern Solicitation
    • Intern Resources List
    • EV Task Force
    • Fleet Vehicle Usage Tracking
    • Reduction of Fleet
    • Air Travel Emissions
    Attached Files: 

  15. Transportation SWATeam Meeting

    Associated Project(s): 
    Bicycle Counts
    Decrease Emissions from UI Fleet
    Offset Emissions from Plane Trips
    Transportation iCAP Team

    The Transportation SWATeam had it's first meeting of the year. They discussed progress on the Transportation iCAP objectives, the status of related projects and proposals, and their priorities for the year. The team identified the following three areas on which they plan to focus in the coming meetings: 

    1. Exploring options for offsetting air travel emissions

    2. Pursuing a comprehensive intermodal transit survey (one for students and one for faculty)

    3. Assessing the feasibility of various options to reduce emissions from the campus fleet

    The next meeting is on October 12th.

    Attached Files: 

  16. Transportation iCAP efforts in progress

    Associated Project(s): 
    Transportation iCAP Team
    Use Electric Vehicles (EV)
    Decrease Emissions from UI Fleet
    Install Public Use Electric Vehicle (EV) Charging Stations
    Offset Emissions from Plane Trips
    Increase Public Transportation Use
    Upgrade Bike Parking U-loops
    2014 Campus Bike Plan [ARCHIVED]
    Bike Sharing
    Bike at Illinois Website and Campaign

    Hello Transportation SWATeam members,

    Thank you again for your willingness to help our campus achieve the Climate Leadership Commitments.  There is great value provided by the bi-weekly meetings of student, faculty, and staff representatives evaluating our progress and recommending additional actions campus units could take.

    The following is a list of current activities I am aware of, and suggestions I have about useful next steps.  I am happy to follow up with you on any of these, as needed.

    Thank you very much,

    ~Morgan

    Transportation

    1. EV analysis for department’s assigned vehicles – Hursh Hazari worked with Pete Varney’s data to evaluate the possibility of replacing some fleet vehicles with EVs.  https://icap.sustainability.illinois.edu/project/use-electric-vehicles-ev-campus
    2. Pete Varney has established the F&S fleet as a certified green fleet.  Pete, do you create an annual report for the status of that which you can share?  If not, can you provide an update to the SWATeam and to me? 
    3. Last year the SWATeam discussed encouraging additional campus units to get certified as green fleets.  Your team could submit a recommendation for another unit (or more than one) to pursue that certification. 
    4. New EV Chargers – Scott Willenbrock is working on one at the Illini Union + Phil Krein is interested in getting more Type 1 chargers for the North Campus Parking Deck.
    5. Potential EV Study – At the Oct. 11 Workshop for the Living Lab research connections to iCAP, there will be seed funding offered and the study for transitioning to EVs could collect and use data on campus vehicle use.  Pete has example data, which could be used to support the request for seed funding, which could then possibly fund data collection for the study.
    6. We do not yet have new air travel emission data.  iSEE is working on creating a virtual storeroom to offer carbon offsets to campus units to voluntarily buy air travel offsets.  The storeroom has funding for the first 10,000 offsets, but I understand there was a hurdle on selecting appropriate offsets with additionality.  I recommend asking Ben McCall and Scott Willenbrock about it.
    7. A new Mode split survey is needed as soon as possible.  Lily Wilcock intends to bring this as an item for discussion.  We would appreciate it if you would help define the survey questions, and then iSEE can help distribute the survey to get updated figures. 
    8. Bike Plan – I suggest you ask Stacey DeLorenzo to join one of your meetings to give an overview of the status of the Bike Plan infrastructure upgrades.
    9. Lily has funding for a Bike at Illinois website, which Creative Services will develop in the winter and spring months this fiscal year. 
    10. Lily has worked with MTD to offer bus tours to show campus staff how to use the MTD.  We teach all our new student how to ride, but none of the new employees get the personal introduction.  These tours are very successful, when they are organized with a specific department or location. 
    11. Bike Parking – there is a significant capacity issue, which is noticeable just by looking around campus, especially during class hours in the core area.  Lily has a new website that she can show you, and there is an upcoming Bike Census, which your team members should help with.
    12. Bike Sharing – a handful of dockless bike sharing companies are wanting to come to town/campus.  To manage their impacts (imagine bikes in the boneyard) they will be required to obtain city permits.  Lily is asking the SSC to use the funds they allocated to bike sharing for additional bike parking areas in the heart of campus.
    13. MCORE – this project has several impacts on multi-modal transportation.  You can learn more at http://www.mcoreproject.com/project-construction-updates.

  17. April 21st, 2017 Meeting

    Associated Project(s): 
    Transportation iCAP Team
    Decrease Emissions from UI Fleet
    Develop Scenarios for Converting the UI Fleet to Renewable Fuels
    Upgrade Bike Parking U-loops
    Reduce Driving on Campus

    Meeting Minutes 4/21/17

    In attendance:

    Ximing Cai

    Pete Varney

    Brian Farber

    Yanfeng Ouyang

     

    Summary:

    This meeting serve to continue discussion on campus fleet, bike parking, and campus parking. Also, Ximing Cai was introduced to the team.

     

    Topics:

    Discussion on Campus Fleet

    Pete led a discussion on campus fleet efforts. He stated that converting campus fleet to EVs and CNG vehicles would have a large effect on campus emissions, and that campus utility is interested in learning about electric vehicles, but there are certain obstacles to converting campus fleet. First it would cost about half a million dollars or more. These costs are largely attribute to building infrastructure for CNG refueling systems. In addition, campus fleet vehicles for Facilities and Services as well as housing do not drive very far, so the fuel savings would be small. However, converting campus fleet would be practical as the vehicles do not travel off campus, meaning there will be no inconvenience in refueling the vehicles.

    Bike Parking

    We continued our discussion on bike parking from the last meeting. One of our concerns, given the cost of the permits, is security. Anyone who is paying for a permit must be certain that there bike is secure. We might want to have security cameras.

    Parking

    We discussed efforts to encourage less driving through parking incentives. Pete suggested having a passenger-car-free campus zone by placing parking outside of certain zones of campus. This idea was well received by the group and generally liked. However, we discussed challenges to any parking changes. We discussed specific proposals to adjust parking prices, shown here:

    -          Try to price people out of parking and mitigate this by reducing the price at other locations

    -          Allow flexible payment in percentage of salary

    -          Have and “auction” in which whoever pays the largest percent of their salary gets the closest location.

    -          Remove or lift parking cap so that wealthier parkers pay more and thus provide more revenue

    -          Have a private company raise rates on parking

     

    Then, we discussed challenges to these proposals:

    -          Parking is important to unions – any changes may result in strikes or political conflict

    -          The sentiment of Parking and Campus master plan does not necessarily agree with people parking farther away – an objective that would be achieved through a passenger-car-free zone

    -          Hiring private company likely not a good idea – their primary motivation is profit

    -          City of Champaign changed parking ordinances so that spaces at churches, fraternities, etc, decrease

     

    Our next meeting is TBD.

     

  18. Idea for LEED transportation credit

    Associated Project(s): 
    Decrease Emissions from UI Fleet
    LEED Certification
    Support Zipcar in Champaign-Urbana
    Use Electric Vehicles (EV)

    The LEED transportation credit for encouraging low emission vehicles can be obtained if there are dedicated spaces for low-emission vehicles near the building in question.  In general, the University is not adding new parking spaces for new buildings, so it is difficult to achieve this LEED point.  One method is to add a Zipcar space for the building, and another is to add an Electric Vehicle charging station.  Grant Colella, a Project Manager at F&S, suggested a long-term plan to change all of the campus fleet to low emission vehicles, so the dedicated service vehicle spaces would also be low emission vehicle spaces.

  19. Sustainable Fleet Standard Program

    Associated Project(s): 
    Decrease Emissions from UI Fleet

    IMPORTANT NEWS: NAFA President Announces Major Association Initiative

    At the Annual Business Meeting this morning, April 8, at the I&E in Minneapolis, MN, NAFA President Claude Masters, CAFM announced the Association is developing a Sustainable Fleet Standard Program, which aims to increase efficiency, while reducing emissions and fuel use. Developed in conjunction with CALSTART, the NAFA Sustainable Fleet Standard Program is a one-of-its-kind initiative. With its development NAFA intends to pioneer a movement in the fleet community which emphasizes the economic and environmental benefits and overall importance of sustainability.

    sustfleetlogo.jpg

    “The importance of sustainable practices becomes more evident each day,” said President Masters. “By becoming more energy independent and efficient our members will extend benefits to their bottom line and their customer base.”

    In February, 2014, President Barack Obama lent his voice to a national vehicle sustainability initiative while NAFA was in the process of developing their own. This confluence spoke to the prominence of the issue. NAFA’s development of this program exemplifies its dedication to developing a standard of fleet sustainability. By applying this standard to fleets and vehicles of all sizes, NAFA is engineering a program that has the power to shift vehicle sustainability standards on a universal level.

    The program will allow member organizations to assess how to enhance their practices in a way that decreases their fuel dependence and emissions, while increasing the efficiency of their vehicles, improving performance, and reducing harmful pollutants. The ability to assess and strip waste on this front will pave a road to improve performance and reduce harmful pollutants, while often also reducing costs.

    The new Sustainable Fleet Standard Program is being designed for two purposes: to encourage and make it easy for fleets to take the first steps, while also setting a strong framework to reward those fleets already taking real action.  The program will be complementary to existing federal programs, but sets a standard by which fleets can assess their progress. By instituting this program NAFA hopes to lead the way forward into a more sustainable, independent and efficient future.  CALSTART, a national non-profit clean transportation organization, is collaborating with NAFA to structure the ground-breaking program.

    “NAFA’s central role in the fleet industry will help this program create a tipping point for sustainable transportation,” said John Boesel, president and CEO of CALSTART. “We’re working with NAFA to make sure the standard is strong, but easy to use by any fleet, whether just starting out or far down the road on sustainable operations.”

    More information will become available as the program approaches implementation. To ask questions and become involved as a charter member of the program, please visit www.NAFASustainable.org.