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Projects Updates for Topical iCAP Teams

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  1. FY24 iCAP Teams Charge and Priorities

    Associated Project(s): 

    Attached is the 2023-2024 iCAP teams charge letter.

    Below is an email sent by Madhu Khanna to the 2023-2023 ICAP Teams:

    Dear iCAP Team Members,


    Thank you once again for your service in helping to make the University of Illinois Urbana-Champaign a more sustainable campus. Attached is your charge letter for the 2023-2024 academic year with an outline of your campus sustainability duties as part of an iCAP Team. We look forward to your positive and impactful contributions.


    Thank you,





  2. iCAP Team Priority Areas 2022-2023

    The following email was sent to the iCAP Teams:

    Hello iCAP Teams,

    Thank you again for serving on these important campus sustainability committees, and for your commitment to helping the university achieve the objectives in the Illinois Climate Action Plan.  As promised in the charge letters you received, we are attaching the Key Priorities Document here.  The attached document includes a section for each iCAP Team, with two parts in each section: Priority areas and in progress iCAP Portal projects.

    1. Priority Areas

    In order to help our campus move from STARS Gold to STARS Platinum, we have identified priority areas where our university can potentially improve. iSEE’s summer intern Tyler evaluated the latest UIUC STARS report and identified example case studies from STARS Platinum schools.  Tyler’s report is online at “Report on Improving UIUC STARS Score.” The priority areas also include topics for potential recommendations that have been brought up in previous discussions with the campus sustainability teams.  One example of this is the current efforts to reduce plastic waste on campus.

    Many prior iCAP team members have expressed a desire for guidance on appropriate topics for recommendations, so we are providing this guidance to assist your team with focus areas for development of recommendations.  We encourage you to investigate these ideas with gusto; reach out to people at other schools to learn more about the ideas and contact people on our campus who would have a stake in the project (“stakeholders”) to understand how it could fit into our campus. You should also review the recommendation template to see the information that needs to be completed when you submit a recommendation to the iCAP Working Group. 

    1. In progress iCAP Portal projects

    The iCAP Portal has over 900 projects and contains information about our campus sustainability efforts, going back as far as 2003. The information is primarily entered by members of the iCAP Teams, the Student Sustainability Committee (SSC), and a few volunteers.  We are requesting your assistance to get updates on some of the projects that are listed as “In Progress.”  For each of the projects listed in the attached file, please answer the following questions:

    • Who is the current contact person? The project records on the iCAP Portal may provide past contacts, and your team members may have relevant information.
    • Is the project completed? If not, what is the current status of the effort?
    • What changes are needed on the iCAP Portal project page content? Pictures would be particularly nice to be able to share on the Portal.

    We are very excited about this coming year, and we want to support you in any way necessary.  Please reach out to any of us at any time.

    Thank you,

    Morgan, Jen, and Meredith

  3. iCAP Team Charge Letters 2022-2023

    iSEE Director, Madhu Khanna, sent out the seven iCAP Team charge letters for the 2022-2023 academic year (attached). 

    "Thank you once again for your service in helping to make the University of Illinois Urbana-Champaign a more sustainable campus. Attached is your charge letter for the 2022-2023 academic year with an outline of your campus sustainability duties as part of the iCAP Team. We look forward to your positive and impactful contributions."

  4. iCAP Team and iCAP Working Group Kickoff

    We had a great iCAP Team and iCAP Working Group Kickoff on 9/16/21! During the event, we heard from iSEE Interim Director, Dr. Madhu Khanna, went through the team rosters, iCAP Procedures, iCAP 2020 and progress made thus far, and lastly summarized other resources that sustainability advocates should be aware of. 

    The iCAP Teams and iCAP Working Group are instrumental in helping campus advance and achieve our sustainability goals and we look forward to a great year!

    The presentation is attached and the recording is found here

  5. iCAP Team Charge Letters

  6. iWG Meeting 7-22-21

    The iCAP Working Group met on 7-22-21. Attached are the meeting minutes. The agenda was as follows: 

    1. Introductions
    2. Energy006
      1. Update on Freezer Challenge (Paul Foote) ~4 min
      2. Update on Greener Labs Inventory Toolkit (Morgan White) ~4 min
      3. Energy Team introduce the recommendation (Bill Rose, Andy Stumpf) ~8 min
      4. Group discussion ~10 min
    3. Energy007
      1. Overview of Energy Management Plan (Rob Roman) ~6 min
      2. Energy Team introduce the recommendation (Bill Rose, Andy Stumpf) ~8 min
      3. Group discussion ~45 min
        1. Should the scope only utilize existing technology?
        2. Do we want project-specific preliminary costs or prorated estimates based on historical costs?
        3. Does this document need stakeholder engagement?
        4. This is for meeting the 2050 iCAP goal.
        5. Should this document include net-zero space aspects or should it utilize an anticipated growth percentage?
        6. How does deferred maintenance interact with this plan?
        7. What scenarios would we like to see? For example, what if every new building on campus had to be net-zero energy?
    4. Overview of vision for iCAP Teams this academic year (Meredith Moore) ~5 min
      1. Enhanced interaction about the iCAP
      2. Standard recommendations from topical teams – encourage small-scale recommendations that will get to more campus units/groups
      3. Active participation at Campus Sustainability Celebration – afternoon of 10/20/21
      4. Increase connections with other groups – Student Affairs, SSLC, etc.
    Attached Files: 
  7. iWG/iCAP Team Social Hour - 4/5/21

    Hello iCAP Teams and happy spring! We are excited to invite you to the next iCAP Team/iWG social hour on Monday, April 5 from 4 – 5pm. The format will look a little different this time. We will be meeting on a cool platform called “Topia”, which will be more conducive for small group discussions.  

    Here is the link for our “iCAP 2020” platform:

     Topia will not work on a tablet or phone, and it needs to be on a Chrome browser. Please take a few minutes and click the link above before the event, and let us know if you have any issues. The hour will consist of:

    4:00-4:10 – Welcome and learn about the Topia website

    4:10-4:35 – Breakout groups, visiting the different topical areas based on your interest (not specifically based on your team assignment)

    4:35-4:45 – Come back to the center (central park) and a representative from each group will provide a brief update on what the group talked about  4:45-4:50 – Highlight one of the iCAP projects

    4:50-5:00pm – Q&A, Conclusion

    Let us know if you have any questions. We are so excited to try this out with you in a few weeks. See you then!

    Meredith, Morgan, and Ximing

  8. Sustainability Team Open House

    Associated Project(s): 

    Good afternoon and Happy New Year!

    We will be having a virtual open house for all Sustainability Working Advisory Team members on Thursday, January 28 from 3-4pm. This is a great chance to kick off the new semester, say hello and meet the other sustainability team members, hear about what each team is working on, ask questions, provide feedback or words of wisdom, etc.! We hope you can attend.

    Have a great week and talk to you soon!
    Meredith, Morgan, and Ximing

  9. SWATeam/iWG kick-off follow-up

    Hello sustainability teams and iCAP Working Group,


    Thank you so much to those who were able to attend the kickoff event last Thursday! We had 70 people in attendance and heard positive insight from our faculty chairs. Attached is the PowerPoint from the event with relevant information for the upcoming year, including the 2020-2021 timeline and a member list for each team. In the near future, we will send out a roster with email addresses for each member. The charge letters for the seven SWATeams are found here on the iCAP Portal. Please reach out at any time if you have questions on this information.


    We are very excited to share with you the iCAP 2020 (attached). Please use the objectives listed in your chapter to develop the iCAP assessment (due from each team by October 9).


    The first SWATeam meeting will soon be scheduled by the clerk of your team. We look forward to working together this year – thank you for your hard work and commitment to these important efforts!


    Best regards,

    Meredith Moore, Morgan White, and Ximing Cai

    Attached Files: 
  10. SWATeam charge letters

  11. Welcome SWATeams/iWG

    Dear SWATeams and iWG,


    We hope that you have had a smooth start to the academic year. Thank you for agreeing to serve on the iCAP teams (SWATeams) this year! You are an instrumental part of one of the seven teams: Zero Waste, Transportation, Energy, Land & Water, Resilience, Education, and Engagement (a new team this year)! You will soon receive an official charge letter from the iSEE interim director, Dr. Madhu Khanna.


    We would like to invite you to the annual kick-off event which will include an overview of the iCAP process, expectations of the teams, and status of past recommendations. This event will be held next Thursday, September 17 via Zoom from 4-5pm. An Outlook invitation will follow this email. This event is a fantastic opportunity to gain an understanding of how these teams positively impact campus, and also say “hi” to the other members which is especially important as we are encouraging greater collaboration between the teams this year.


    Secondly, please mark your calendars for the virtual Campus Sustainability Celebration on Tuesday, October 22 from 3-4:30pm. This will be an exciting event as the official approval ceremony of the iCAP 2020 by Chancellor Jones! Meredith will be sending Outlook invitations shortly.


    Please let us know if you have any questions. We look forward to working with you this year, and thank you again for your commitment to campus sustainability efforts!


    Best regards,

    Dr. Ximing Cai and Morgan White, iWG co-chairs, and Meredith Moore, Sustainability Programs Coordinator

  12. Zero Waste SWATeam Meeting: 15 October 2019

    Attached are the meeting minutes for the Zero Waste SWATeam meeting on 15 October 2019, as well as a document referenced within the document.

    The team discussed the current structure of the conversations around 2020 iCAP renewal and whether that would be the most efficient (in terms of both impact and timeframe) manner to create new objectives.

  13. 2019 SWATeam Kickoff with Attached Power Point

    Good afternoon!


    It was wonderful meeting many of you at the iWG and SWATeam Kick Off event yesterday afternoon. Thank you so much for attending and for your participation. It will be a great year and your efforts are very much appreciated. Please find the slides and handout attached, and be sure to reach out if you have any questions.


    As a reminder, Sarthak Prasad from the Transportation team mentioned that it would be helpful if you could take this short bike survey.


    Thank you again for your hard work and dedication to making our campus a more sustainable place! I look forward to meeting with you in the near future.





    Meredith Moore

    Sustainability Programs Coordinator

    Institute for Sustainability, Energy, and Environment (iSEE)

    University of Illinois at Urbana-Champaign

    1101 W. Peabody, Urbana, Suite 338 (NSRC)



    [Power Point from Kickoff is attached, RC]

  14. Thank you to all FY19 SWATeams

    Dear FY19 SWATeam members, As another academic year is about to begin, we want to first thank you for all of your help moving campus toward the goals outlined in the Illinois Climate Action Plan (iCAP). Each of the six SWATeams worked on multiple recommendations last year, and after careful evaluation by the iCAP Working Group (iWG), several recommendations are under consideration now at the appropriate campus units. Additionally, several prior SWATeam recommendations are continuing to show progress, such as the Solar Farm 2.0 project, which is likely to be approved by the Board of Trustees this fall.

    Now, the iWG is gearing up for the drafting of the 2020 iCAP. Last year, we have received a lot of feedbacks from the SWATeams and the student body about the 2015 iCAP, our successes, and our areas for growth. After extensive consideration, we have reorganized the SWATeams as announced in the iSEE newsletter earlier this month. Soon we will be updating the email lists, so please do not be concerned if you are removed from a SWATeam email list and are planning to stay on the new team; all returning members will be added to the new SWATeam email lists, as they are created.

    If you have any questions, please let us know and we’ll be happy to discuss this further. We thank you for your time, your enthusiasm, and your continuous efforts!


    Ximing Cai and Morgan White

    iCAP Working Group, co-chairs

  15. SWATeam Appreciation Letter