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Project Updates for collection: Student Sustainability Committee Funded Projects

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  1. Revised scope to fit budget

    Associated Project(s): 
    TBH Lighting Project

    From: Sweeney, Eva Maria
    Sent: Saturday, May 10, 2014 3:41 PM
    To: Chasco, David; Hall, Gaines B; Johnston, Morgan B; Tousignant, Teresa Marie Giardina
    Cc: Rubin, Joshua
    Subject: RE: Temple Buell - lighting controls upgrade

    Dir. Chasco,

    Thanks for your reply.  I’ll notify the project coordinator to proceed without the dimming controls.

    Regards,

    -Eva

     

    From: Chasco, David
    Sent: Saturday, May 10, 2014 2:05 PM
    To: Hall, Gaines B; Sweeney, Eva Maria; Johnston, Morgan B; Tousignant, Teresa Marie Giardina
    Cc: Rubin, Joshua
    Subject: RE: Temple Buell - lighting controls upgrade

     

    See below.

     

    From: Hall, Gaines B
    Sent: Thursday, May 08, 2014 12:27 PM
    To: Sweeney, Eva Maria; Johnston, Morgan B; Tousignant, Teresa Marie Giardina; Chasco, David
    Cc: Rubin, Joshua
    Subject: RE: Temple Buell - lighting controls upgrade

     

    I will defer to Director Chasco for this answer.

     

    Gaines

     

    From: Sweeney, Eva Maria
    Sent: Thursday, May 08, 2014 11:24 AM
    To: Johnston, Morgan B; Tousignant, Teresa Marie Giardina; Hall, Gaines B; Chasco, David
    Cc: Rubin, Joshua
    Subject: FW: Temple Buell - lighting controls upgrade

     

    All,

     

    Please see below.  Per our discussions at the 95% review, I added in continuous dimming

    to the 2nd and 3rd floor studios daylighting controls.  I had hoped we could afford this within the

    project budget, but the bid has come in too high.

     

    Would it be acceptable to the department to remove the dimming function, and have the

    daylighting operate in on/off mode only?  This will save a huge amount and put us back on budget. Yes, that is ok if it helps the budget.

     

    Please let me know your thoughts ASAP so I can have the contractor revise their bid.

    David

    Thanks,

    -Eva

     

    From: Rubin, Joshua
    Sent: Wednesday, May 07, 2014 4:44 PM
    To: Sweeney, Eva Maria
    Subject: Temple Buell

     

    Eva

     

    As discussed, the fixed cost JOC scope of work for the TBH Lighting upgrades is ~$119,580.  This does not include any F&S system integrity support (this would be time and material support for things like smoke outage support, electrical outage support, ballast disposal) which would be minor on this project.

     

    The emergency exit light replacement cost is approx. $9,500.00

     

    Removal of the dimming requirement for the studio/lab areas would save somewhere in the range of $33,300 - $50,000

     

    Please let me know if you and the customer (Gaines Hall?) would like a more exact proposal for any of the options above and how you would like to proceed with this project.

     

    Thanks,

     

    Josh Rubin

    JOC Project Specialist

    Facilities & Services

    University of Illinois

    1501 S Oak St.

    Champaign, IL 61820

    Office:   (217) 300-2469

    Cell:        (217) 377-5493

  2. Bike Funding Needs

    Associated Project(s): 
    Campus Bike Center

    In 2011, the University of Illinois at Urbana-Champaign was recognized as a bronze-level Bicycle Friendly University (BFU) by the League of American Bicyclists. This was in large part a result of efforts by Facilities & Services in cooperation with community partners, including the Bicycle Friendly Cities of Urbana and Champaign and Champaign County Bikes, which is dedicated to making Champaign County the most bicycle friendly county in the Midwest.  The Student Sustainability Committee, Illinois Student Senate, and Dean of Students have added funding.

    The BFU Bronze status expires in 2015, and campus needs to address several bicycle-related items in order to maintain Bronze status or achieve the Silver designation.  Key points, status, timing, and approximate long-term funding needs are below.

    Task

    Status

    Timing

     Long-term Funding Needs

    Approve Campus Bike Plan

    final edits underway, then routing for approval from F&S and Campus

    30-Jun-14

    use existing staff time

    Improve bikeway network

    integrating some of these with street and capital projects, seeking grants

    five to ten years

    approximately $4 Million

    Upgrade bike parking

    over 150 parking locations are not up to acceptable standards

    three to five years

    approximately $400K

    Adopt Campus Bike Code and  bike registration system

    final edits underway, then routing for approval; costs include tracking citations, and handling registration

    approve by June 30, 2014

    $5-$20k/year recurring

    Campus Bicycle Coordinator over programs such as bike sharing and ambassadors

    no funding available, currently managed part-time by a team of F&S

    needed

    $45k/year recurring

    Bicycle Education maps, materials and classes

    currently offered by the Campus Bike Center and Champaign County Bikes

    ongoing

    $5-$10k/year recurring

    Campus Bike Center advocacy, education, and encouragement

    recurring events, in collaboration with Champaign County Bikes and student advocacy groups

    needed

    $50k/year recurring

    With increasing ridership over the last decade and an average of 5,000 bikes on campus during a typical hour, it is clear that bicycle-related needs should not be ignored.  Bikeway improvements, parking upgrades, and a new bike code are in progress now; however, to keep the Bicycle Friendly status, campus should allocate $50,000 in FY15 for the Campus Bike Center (a collaboration between campus and The Bike Project of Urbana-Champaign).

    The Bike Center distributes UI registration stickers; maintains Bike Fix-it Stations; provides a central base for the bicycling community on campus; encourages mode-shift through various events and classes throughout the year; distributes educational resources regarding bicycling; educates students, faculty, staff, and campus visitors about basic bicycle maintenance; and collaborates with campus and community partners in bicycle-related programs.  By keeping the Bike Center open, campus can spread awareness about the many improvements, increase safety, sustainability, and health on campus, and continue to offer education and encouragement events this coming year.

    Attached Files: 

  3. SSC suggestion about growing the RLF

    Associated Project(s): 
    Revolving Loan Fund (RLF)

    Dear Mike,

    The Student Sustainability Committee recently decided to fund a project entitled "Energy Shade Curtains - Phase III" for the Plant Care Facility in the amount of $71,000.  The project aims to install and program new shade curtains to decrease unnecessary overuse of energy to heat, cool, and power greenhouse rooms.  An earlier phase of this project included detailed metering, which demonstrated a 50% reduction in heat inputs and a 32% reduction in electricity consumption.

    The SSC, and iSEE, would like to ask whether the energy savings resulting from this project can be "paid back" into the Revolving Loan Fund in order to help facilitate future energy-saving projects.  Obviously we would have to quantify exactly what the savings are, before moving forward.

    Sincerely,

    Marika Nell (Outgoing Chair, SSC)
    Amy Liu (Incoming Chair, SSC)
    Ben McCall (Associate Director for Campus Sustainability, iSEE)
     

  4. Work order for MSEB occ sensor work

    Associated Project(s): 
    Occupancy and Daylight Sensors

    Work Request 141288 converted to Work Order 10288695

    Work Order: 10288695

    Building: 0034 - MATERIALS SCIENCE AND ENG BLDG

    Room:

    Department Reference:

    Customer Description:

    Please provide engineering design services to install lighting occupancy sensors and HVAC occupancy sensors in the Materials Science and Engineering Building (MSEB).  Charge CFOP 1-762417-862004-xxxxxx-198000.

    Phases:

    Phase: 001 DESIGN SERVICES

  5. Q&A with Tim Mies and Mike Marquissee

    Associated Project(s): 
    Biomass Boiler at the Energy Farm

    From: Marquissee, Mike
    Sent: Tuesday, April 29, 2014 11:22 AM
    To: Mies, Timothy A; Anderson, Gary L; Dale Johnston (dkjohnst@igb.illinois.edu)
    Subject: RE: Copy of UofI propane 040414-MLM EDITS.xls

    Tim,

    See answers below.

    Mike

    From: Mies, Timothy A
    Sent: Tuesday, April 29, 2014 9:01 AM
    To: Marquissee, Mike; Anderson, Gary L; Dale Johnston (dkjohnst@igb.illinois.edu)
    Subject: RE: Copy of UofI propane 040414-MLM EDITS.xls

    Hi Mike,

    Several questions have come up that I would like you input on in regards to the green revolving loan fund in cases that might occur that do not follow the typical project pattern.

    Scenario 1) The energy farm reverts to another department at the completion of the grant of the Energy Biosciences Institute before the loan is repaid.  How would the loan be handled in cases where the new department weren’t within the VCR cost area? 

    • Since the loan is being repaid from the campus pool in favor of the VCR, it is likely that it would still pay out in favor of which other campus department it goes to.  Unless it turns into a self-supporting entity, which is unlikely.  In that unlikely event, the self-supporting entity would repay the loan.

    Scenario 2) A crop loss occurs one year that would limit/prevent the savings that are estimated from our initial estimates? 

    • The Campus utility pool would still pay out.  Just that the savings would not be recognized.  It would also pay for the additional propane.  The loss would not come out of the project.

    Scenario 3) Miscanthus ceases to be produced on the energy farm, resulting in no more mxg produced locally?  Would F&S then consider purchasing MXG from a local farmer who could supply the material? Assuming the boiler installed could handle multiple feedstocks, wood chips may be an alternative. 

    • We support this project because there is a research project attached to it.  If that project is discontinued, we would then have to discuss who repays the loan.  Most likely it would be out of the research fund, then, which would also pay for the restoration of the site and so on.  I don’t think we would be interested in providing alternative fuel sources or manage an abandoned research project.

    Thanks for your input.

    Tim

  6. Registration events at Residence Halls

    Associated Project(s): 
    Bicycle Registration

    Schedule

    Monday, April 28, 11AM-2PM

    Student Dining and Residential Programs (SDRP) Building

    Tuesday, April 29, 11AM-2PM

    Illinois Street Residence Halls (ISR)

    Wednesday, April 30, 11AM-2PM

    Allen Hall/Lincoln Avenue Residence Hall (LAR)

    Thursday, May 1, 11AM-2PM

    Pennsylvania/Florida Avenue Residence Hall(s) (PAR/FAR)

     

  7. construction schedule

    Associated Project(s): 
    TBH Lighting Project

    Prof. Hall, Teresa and Morgan,

    Just a quick update – we held the initial site meeting with contractors yesterday. Prof. Chasco was in attendance as we toured the building and discussed construction plans.

    At this time work is projected to begin about May 19th.  Any questions on construction or schedule are best directed to Josh Rubin who will be overseeing the work.

    Of course you can always contact me with technical questions or anything else on your mind.

    Regards,

    -Eva

  8. "Connectivity and Accessibility of UIUC Campus Bike Paths"

    Associated Project(s): 
    2014 Campus Bike Plan [ARCHIVED]
    Independent Student Projects

    "The results here indicate that the changes to the UIUC network do in fact improve connectivity over the existing network. Moreover, the planned network lowers the average shortest-distance path between libraries, dormitories, and the Union by nearly the same amount as a control scenario without paths at all. While we may assume that a bicycle master plan will address and improve connectivity as a matter of course – and the language in the plans claims that they do – it seems counterintuitive that this simple test not be included in the research process to confirm that this is so. Ultimately what these accessibility and connectivity analyses show is that while planners and bicycle advocates may seek to improve bicycle infrastructure, we need a way to quantify and subsequently verify that any changes will improve the functionality of the network and the ease with which a rider can travel from one location to another." -- Pildes, Russell. (2014) "Connectivity and Accessibility of UIUC Campus Bike Paths", B.A. Honors Thesis, Department of Geography and Geographic Information Science, University of Illinois at Urbana-Champaign.

    Attached Files: 

  9. ARC approval

    Associated Project(s): 
    Recycling for the Quad

    From: Lev, James R
    Sent: Monday, April 21, 2014 3:52 PM
    To: Bartels, Bart A
    Cc: Johnston, Morgan B; Architecture Review Committee
    Subject: RE: Reycling in the Quad

    Bart,

    ARC approves of the new recycling program using the two containers at 30 Quad locations. We understand that this is an experimental program to encourage recycling.   Please keep us informed as to the success of the program. 

    Jim

  10. ARC approval

    Associated Project(s): 
    Sheltered Bike Parking at CLSL

    From: Lev, James R
    Sent: Monday, April 21, 2014 4:37 PM
    To: Geoffrey Chambers
    Cc: Eller, Jonathan Randall; Johnston, Morgan B; Architecture Review Committee
    Subject: RE: Approval for SSC Proposal: Shelter Bicycle Parking for CLSL and RAL

    Geoff:

    Thank you for your summary and request for review comments on your proposed project. 

    ARC finds no significant issues with the proposed locations of a cover bike shelter adjacent to the Chem Life Sciences Building.  

    ARC would want to consider shelter designs on a location by location basis.  The shelters may not be acceptable everywhere on campus.   Each site would need to be considered on its own merits and appropriateness of design.  We would like to see a proposal for these two suggested locations: size, location, number of racks, costs and the design.   We’d like to see what you have in mind. 

    Thanks for bringing this to our attention.

    Jim

  11. Results are In!

    Associated Project(s): 
    Zero Waste Gameday Challenge Spring 2014
    RecycleMania

    I just want to let you know that the RecycleMania Game Day results have been released.  Here is the overview:

    • Over 100 volunteers participated.
    • As far as the RecycleMania Results go:
      • Diversion Rate was 31.5% ranking 19th overall.
      • Per Capita Recycling was .041 pounds per person ranking 24th overall.
      • Waste Generation was .13 pounds person ranking 6th overall.
    • Weights were:
      • 1180 pounds of landfill
      • 542 pound of recycling

    For all the details go to: http://recyclemaniacs.org/gamedayresults

    Thanks so much for your help and willingness to collaborate on this. 

    Cheers,

    Bart

  12. Marc Caluwe from Caluwe Biomass Heating Solutions in MA, US

    Associated Project(s): 
    Biomass Boiler at the Energy Farm

    From: Mies, Timothy A
    Sent: Thursday, April 17, 2014 4:54 PM
    To: Halverson, Robert; Ben McCall <campus-sustainability@illinois.edu> (campus-sustainability@illinois.edu) (campus-sustainability@illinois.edu); Johnston, Morgan B; Rajagopalan, Nandakishore
    Subject: Quick summary and highlights from Marc's visit

    Just a quick summary of the discussions that occurred with Marc Caluwe from Caluwe Biomass  Heating Solutions in MA, US.

    Heizomat is the manufacturer that Marc is a representative for in the US.  I have several brochures that I can pass along that have details on the product line including the RHK-AK model that Marc recommended.  Key points of interest for this group in selecting / approving a boiler:

    • This unit utilizes a drag chain conveyor across the burn bed to handle / stir the material as it burns until dropping into an automatic ash clean out.
    • We discussed what emissions controls would be needed, and Marc indicated that would be a decision campus would have to address.  Marc will be forwarding a brochure that compares emissions values from several manufacturers in the UK.  Options in order of cost would be a cyclone and then an electrostatic reciprocator.
    • UL certification on this model is pending in approx. May of this year.  Due to the cost of ASME certification, they do not plan on testing to that standard.  Instead, in the US they run the boilers at atmospheric pressure with a vent on top.  In this configuration, a plate heat exchanger would be used between the boiler and a thermal storage tank (they recommend old propane tanks as acceptable).  The boilers when used in EU are rated and run at 2 bar (30psi).  Marc cited National Board Synopsis NB370 (http://www.nationalboard.org/index.aspx?pageID=409) that farms would be exempt from this requirement to run at atm.,  but universities / state / industry would not be.  It would be nice to get confirmation of this from engineering.
    • The boiler recommended has an infinite turndown ration (VFD on blowers) to 10% and then shuts down.  A hot air ignition system in used for lighting / relighting.
    • When running on MXG, in order to minimize clinker caused by low melting point of ash, a lower operating temperature is required, also requiring an 30% approx. upsize  in the model to get the rated output.  If we want 200Kw, we need to consider stepping up to a 250Kw model.
    • Material handling / storage / feeding was discussed at length, and Marc was going back to Heizomat to get their recommendations for the best system.  Heizomat does not offer a bale processor at this time, but has a bulk bin feed system to collect chopped material to be burned.

    Marc indicated that he would provide estimates (hopefully  by Friday noon) on a boiler system including a storage feed system, and also the same system installed in a cargo container, prewired, plumbed, etc.

    In addition to the discussions with Mark, Luis Rund presented a very nice plan / rendering of a cargo container size boiler housing that had glass fronts on one half for viewers, and the other half a biomass storage container.  Probably out of our price range at this point, but would make a nice travel display for shows, demos, etc.

    I also had a call later in the day from a representative of Biomass Energy Solutions in MO who is a sales rep for Uniconfort  (Italy) and we had very similar discussions on running at atmospheric pressures.  More literature is coming, and Jared Findley with BES forwarded some links I had looked at initially for the bale processors used for animal feedlots. 

    Let me know if you have any further questions or need clarification on above.

    Tim

     

  14. Name changing to Campus Bike Center

    Associated Project(s): 
    Campus Bike Center

    The Campus Bicycle Shop is changing its name!  The word "shop" simply didn't reflect the educational and mode-shift mission of this fantastic bicycling resource.  The new name is Campus Bike Center, and we appreciate your support spreading awareness of this change.

  15. update from Eva Sweeney

    Associated Project(s): 
    TBH Lighting Project

    Please find attached the pricing documents for the Temple Buell Hall Lighting Controls project. I have included the items discussed at the 95% review and I think we are ready to proceed.

    Gary Schweighart and I will schedule a meeting soon to determine pricing, project execution and schedule.  We are aware of the 5/30 date to spend funds and will do our best to accommodate.

    If you have trouble with the PDF files, or would like hard copies printed, please let me know.

    Best regards,

    -Eva

    Attached Files: 

  16. Proposal for Kitchen Exhaust Hoods project

    Associated Project(s): 
    Illini Union Revolving Loan Pool

    Marika and Amy,

    We would like to schedule a meeting with you to review a proposed project under the Illini Union/Student Sustainability revolving fund.  Please share your availability for the next two weeks so that we can identify a time for the key stakeholders to meet for one hour.

    As you may already know, the IU/SSC revolving fund already has $400,000 of contributions from the past 2 fiscal years, with the Illini Union and SSC contributing $100K per year to the fund.  Another combined installment of $200K is due at the end of this fiscal year.

    The proposed project we would like to review with you adds digital demand control to all of the food service hoods in the lower level food court and exhaust fans in the lower level of the Illini Union.  This will lower our loss of conditioned air from the building significantly as well as our associated utilities.  The calculated payback is 2.2 years.

    Illini Union, working with Facilities & Services, has already completed a feasibility study and HVAC report for the Illini Union lower level hoods and exhaust fans with SSC concurrence.  We propose proceeding with design on the project before the end of the fiscal year.  Our intent would be to be in construction for Summer 2015, likely in a phased manner.  This would require two sets of funding commitments, but is necessary to execute the project.

    Please find the feasibility report attached for reference and do not hesitate to contact me regarding the project or meeting schedule.

    Best regards,

    David C. Guth

    Assistant Director for Facilities

    The Illini Union

    Attached Files: 

  17. GRITS 1.0

    Associated Project(s): 
    Revolving Loan Fund (RLF)
    Billion Dollar Green Challenge

    Launch of GRITS 1.0

    On Earth Day, the Sustainable Endowments Institute will be launching the Green Revolving Investment Tracking System (GRITS) 1.0, a tool that streamlines tracking and calculation of project-level energy, financial and carbon data for sustainability and efficiency investments. On April 17, we will host a special webinar to provide a preview of GRITS 1.0 and the GRITS Affiliates program before its public launch (April 22). For information on the webinar and the GRITS Affiliates program, please see below for more details and how to register.

    What is GRITS?

    GRITS 1.0 is an online tool that offers a bridge between management and performance reporting by creating a space for institutions to track, analyze and share data on specific projects or groups of projects--well beyond the capabilities of spreadsheets. GRITS provides an accessible platform to better manage financial and environmental project performance.

    What can you do with GRITS?

    • Access and learn from the field-tested projects of peer institutions (the Project Library has hundreds of projects and is growing rapidly)
    • Facilitate investments in efficiency projects by enabling fund administrators to easily and clearly communicate with stakeholders
    • Simplify calculations of project-specific carbon and financial savings on both annualized and estimated life-of-project timeframes
    • Create customized reports that tell the story of current and anticipated project performance.

    The improvements offered in GRITS 1.0 are the culmination of more than two years of development and collaboration with participants in the Billion Dollar Green Challenge.

    Interested in a tour? Email GRITS@GreenBillion.org to see first-hand the improved GRITS tool.

    Special Preview Webinar of GRITS 1.0 on April 17

    In partnership with the Association for the Advancement of Sustainability in Higher Education (AASHE), the Sustainable Endowments Institute will host a webinar to provide a special preview of GRITS 1.0 and the GRITS Affiliates program before its public launch on April 22. Many institutions in the United States and Canada have requested access to the GRITS web-based platform to better track project-level energy, financial, and carbon data, and we are excited to offer access to GRITS to all institutions.

    The webinar will take place on Thursday, April 17 at 2:00 PM EDT. Please RSVP for this free webinar at gritswebinar.eventbrite.com.

    Introducing GRITS Affiliates

    What is GRITS Affiliates?
     
    GRITS Affiliates is SEI's new program that opens access to GRITS 1.0 to all institutions and organizations.

    Offering GRITS 1.0 to a wider community will build on the important work that is already being undertaken, strengthen best practices in the field, and help more institutions realize vital environmental and financial benefits. Members of the Billion Dollar Green Challenge will still have the advantage of a more cost-effective program for using GRITS. Challenge members will also benefit from new project-specific and fund-specific data provided by GRITS Affiliates that will help further expand the Project Library.

    GRITS Affiliates will be available to schools and organizations outside The Challenge by subscription.

    Interested in GRITS Affiliates? Sign up for free trial access by emailing GRITS@GreenBillion.org.

  18. Feasibility Study Report

    Associated Project(s): 
    KCPA Rooftop Solar Feasibility Study [ARCHIVED]

    This Feasibility study considers the potential placement of a Photovoltaic array on the roof of Krannert Center for the Performing Arts (KCPA). The Study was conducted in two phases, the reports of which are included herein. A construction budget of five hundred eighty-five thousand dollars ($585,000), excluding contingencies, was proposed by the Student Sustainability Committee.

    Attached Files: 

  19. Game Day Results

    Associated Project(s): 
    Zero Waste Gameday Challenge Spring 2014
    RecycleMania

    On February 26, 2014 over 100 volunteers collaborated in a competition at a U of I basketball game to divert as much waste as possible from landfill.  Isolated waste bins were changed into recycling stations with new signs for landfill and recycling.   Fans were educated by volunteers about which bin to use.   After the game, participants collected and recycled as much as possible.  Landfilled and recycled materials were weighed and recorded to indicate a diversion rate of 31.5%.

  20. E-Waste Collection Results

    Associated Project(s): 
    Achieve Zero Waste
    RecycleMania

    On March 18, 2014 was the first E-cyclemania event as part of Recyclemania at the University of Illinois Urbana-Champaign campus.  57 volunteers from numerous student organizations collaborated with Champaign County Bikes.  E-waste was picked up by bike from several building drop-offs points that included Nugent Hall, Daniels Hall, Sherman Hall, The Cohen Center, Orchard Downs, The Bike Shop, and Bousfield Hall.  That material was transported on bike trailers to collection sites located at Allen Hall, Ikenberry Commons, and the ISTC Building in the research park. The event managed to fill two 26 ft. box trucks with electronics for recycling.  The weight of that material will be recorded in the national RecycleMania database.

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