The project team has plants that will need to be planted, but the location at Orchard Downs is not yet approved.  The team asked for approval to plant these plants elsewhere on campus, possibly the Arboretum or the Sustainable Student Farm.

• Current Student Members: Marika, Katie, Olivia, Nishant, Sean, Suharsh, Wei, Rachna, Maria, Marlon, Jessica 
• Quorum (60% of student members plus 2 faculty/staff): 7 students required, 2 faculty/staff
• Nine of the current student members voted "In Favor" and 4 faculty/staff members participated via email
• Quorum was met and the motion to approve the scope change passed

Teresa Tousignant, Paul Foote, Morgan Johnston, and Eva Sweeney met to discuss the implementation steps for this project.  Eva will obtain the CFOP from Gaines or Mckenzie.  Morgan will submit an engineering work order for the daylighting and occ sensors.  Teresa will set up a kickoff meeting for about three weeks from now.  Eva will initiate engineering design.  Later, a work order for inhouse implementation of the daylighting will come from the SSC account and a work order for occ sensors will come from the RLF account.

overview of discussion:

Gaines Hall received the award letter, and Teresa is going to oversee the implementation as the "customer."  Teresa will get the CFOP, then Morgan will submit the work order for Engineering Design.  Eva and Teresa discussed holding a kickoff meeting.  It will include Gaines, David Chasko, Teresa, Eva, Robert, the facility manager, Paul, and any anyone else needed.

Eva needs a copy of all the documents, and Teresa will set up a meeting for about three weeks from now.

Perhaps the SSC will want to include a representative.   Eva mentioned that in some cases the SSC rep can add tangential conversations, and Teresa said that she believes the rep would most likely be an observer, getting trained.

One work order now for engineering.  Later, do work orders for occ sensors and daylighting implementation later.  The budget was reviewed.  It included Eva's rough estimates for the cost of the project, engineering costs, and contingencies for unknowns.   The potential for connecting the HVAC occ sensors as well needs to be explored, so Eva will touch base with Karl Helmink.  The RLF funding could cover the HVAC connection, if that is the best use of the RLF funds.

The proposal includes "publicity plaques" engraved and mounted on the wall in studio spaces near the light switches.  These were signed off on by Gaines with the acceptance of the funding.  Teresa can get the school or a class to do a design competition for the plaques.  This could be anything that fits the design standards for the campus, and has Dr. Chasko's approval.  The sign shop can most likely produce and install these signs, based on a second phase for the construction work order with the daylighting.

Eva anticipates a single review submittal for this project.  We would like to get the design done during the summer and the construction done during the fall.  The funding is only available until next summer.  A lot of this work can probably be done while school is in session, as long as they work around the classroom and event schedules. 

Mckenzie Beverage sent the award letter to Morgan Johnston with the account information.

In 2008, the Student Sustainability Committee awarded $20,000 to Facilities & Services for installation of occupancy sensors to control lights in three campus buildings: Loomis Laboratory, Foreign Languages Building, and Armory. Later, the budget was increased to $50,000 and the scope expanded to include seven additional buildings: Davenport Hall, Everitt Electrical Building, English Building, Henry Administration Building, Psychology Laboratory, Mechanical Engineering Building, and Wohlers Hall. The funds were used to install a total of 332 occupancy sensors in 272 rooms in these ten buildings.