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June 2023 SmartWay posts
Associated Project(s):Using the #EPASmartWay logo helps differentiate your company from the competition. Be sure to let your customers and stakeholders know that you’re leading the way on clean, sustainable supply chain management. Learn more: epa.gov/smartway
Weekly update: Donations, Illini4K
Associated Project(s):All, Pretty chill week overall. Great weather but not very busy. Got some donations from Champaign Cycle last Tuesday.
One student worker that just graduated did a bike trip down the western border of Illinois last week and is headed to Iceland for another biking trip tomorrow. He bike-commutes and also did I4K. Great to see folks explore all the different ways to have fun with a bike.
Another student worker is scaling back here as they were offered more hours at Champaign Cycle. Always good to see staff move on to bigger and better things.
Thanks to Todd for grabbing scrap over the long weekend.
The numbers:
Visitors: 28
Sales: $904.42
Bikes (refurb): 2 for $360
Memberships: 9 for $270
Tire/tubes: 7 for $44Thanks!
Jacob Benjamin
Campus Bike Center CoordinatorEV support call with Phil Krein
Associated Project(s):Sarthak and Morgan met with Phil Krein to talk about the EV charging support on campus. See attached the powerpoint slides that Phil shared. Following are some talking points:
- Include Phil Krein to the EV steering committee meeting
- Type-1 chargers – cheap and better for our campus needs
- Schedule a meeting with only Maria, MW, and Stacey
- Morgan will talk to Lowa about why Parking prefers Level-2 chargers
- Talk to Utilities, which parking infrastructure is the healthiest to support the level-1 chargers and then talk to SSC if we can pilot it.
See the meeting recording here: https://uofi.box.com/s/o462lbl362rpw9p7jvoet8cmqsgxf7x6
Status check on Recyclopedia
Associated Project(s):From: Fancher, Matthew David <mfancher@illinois.edu>
Sent: Tuesday, June 20, 2023 10:01 AM
To: Hulse, Daphne Lauren <dlhulse2@illinois.edu>
Cc: Baarla, Naveen <nbreddy2@illinois.edu>; Mahajan, Shreya <shreyam6@illinois.edu>; Duda, Nikkole <nduda@illinois.edu>; Duda, Patrick Raymond <pduda@illinois.edu>
Subject: Re: RecyclopediaHi Daphne,
My apologies for missing your last message. You will still be able to log in to the dashboard using the link below.
https://archive.fs.illinois.edu/sitefinity/dashboard
We should probably get together and discuss moving the recyclopedia into our new website structure, as that is where our development efforts are currently going, and we can bring a more mature version forward there. I’ve tagged our Business Analyst Nikkole on this email, she would be a great point of contact if you don’t get a prompt response from me 😊.
Thanks,
MATT FANCHER
Software Developer
IT Services | Facilities and Services
University of Illinois at Urbana-ChampaignMfancher@illinois.edu
www.fs.illinois.eduFrom: Hulse, Daphne Lauren <dlhulse2@illinois.edu>
Date: Tuesday, June 20, 2023 at 8:29 AM
To: Fancher, Matthew David <mfancher@illinois.edu>
Cc: Baarla, Naveen <nbreddy2@illinois.edu>, Mahajan, Shreya <shreyam6@illinois.edu>
Subject: RE: RecyclopediaHi Matt,
I wanted to follow up on this, as we attempted to log into the Recyclopedia editor (https://archive.fs.illinois.edu/Sitefinity/Login?ReturnUrl=https%3a%2f%2farchive.fs.illinois.edu%2fsitefinity) but were not able to gain entry using Net ID. Do you know if this would still be accessible to us?
Thank you!
Daphne
From: Hulse, Daphne Lauren
Sent: Friday, June 2, 2023 2:13 PM
To: Fancher, Matthew David <mfancher@illinois.edu>
Cc: Baarla, Naveen <nbreddy2@illinois.edu>
Subject: RecyclopediaHi Matt,
I know things were/are crazy busy for you with the website redesign! Just wanted to reach out and see what the status is with Recyclopedia and what you might need from us for this project. We’d love to get it to a point where it can be utilized by the campus community.
Thank you,
Daphne
Daphne Hulse (she/her)
Zero Waste Coordinator
Facilities & Services | University of Illinois Urbana-Champaign
+1 (217) 333-7550 | dlhulse2@illinois.edu
Please consider the environment before printing an email. Under the Illinois Freedom of Information Act any written communication to or from university employees regarding university business is a public record and may be subject to public disclosure.Sitefinity old login no longer working
Associated Project(s):From: Mahajan, Shreya <shreyam6@illinois.edu>
Sent: Tuesday, June 20, 2023 2:36 PM
To: Hulse, Daphne Lauren <dlhulse2@illinois.edu>
Subject: Re: RecyclopediaHi Daphne,
The link does not let me access the account. The setting normally used to login is under "ldap users" but this changed to "UOFI NetId". Putting the login information under "Default" or "UOFI NetId" does not let me access the site either.
Thanks,
Shreya Mahajan
Ev Slides
Associated Project(s):Attached Files:iCAP Portal Admin Meeting - June 30, 2023
Associated Project(s):Done:
- Demo map (Test site): filter by Collections and Themes (WIP), filters overlay map, map shown full-screen
Discussion:
- Discussed various map-related ideas. See TODOs section for some of the outcomes.
- Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
- Continue discussion of improving site's aesthetics
- Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
- Should we link to "Take Action" project from homepage?
- Replace map link in Highlights?
- Need to finish Take Action page content
- Archiving projects
- Add "Archived" checkbox?
- Add "Archived" to Visibility options?
- Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
- Remove from nested listings, still publicly available?
TODO:
- Main map:
- Start with only Campus Tour locations shown (for now, start with Reporting Progress theme)
- Filter by Theme or Collection
- See CSU's campus map (Sustainability section) for inspiration
- Smaller markers
- Remove businesses layer
- Campus boundary, like ArcGIS Bicycle Map
- LEED Certification project's sub-project cards show Mechanical Engineering Building: LEED Gold twice (page 1 and page 5)
- Loading message on page unload shows up sometimes in browser page history (e.g. view iCAP Portal PDF from About page, then click "back") and also when downloading files (e.g. downloading tracking data on Metric: Bicycle Counts at Armory and Sixth or PDFs on other pages)
- Homepage has extra padding on right side on mobile
- SSC project embedding: add category filtering options
- (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
- Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
- Metric search/display:
- Theme (via connected Project, i.e. Theme -> Project -> Metric)
- Most recent updates as of: (list of years) -> can we query Tracking data?
- (Internal only) Last updated before (list of years) -> can we query Tracking data?
- (Low Priority) Make column headers click-sortable on Projects by Project Status page
- Fancy project layout mockups - keep tweaking #3 to improve contrast
- Discuss metrics
- Metrics with lots of data
- Consider how to handle old metrics that no longer track new data. Archive somehow?
- Fun with math (e.g. combining multiple metrics)
- Calculated Metrics on Dev site
6-15-23 F&S investigating food truck composting in collaboration with CCES
Associated Project(s):From: Carroll, Cassandra Leah <ccarrol2@illinois.edu>
Sent: Thursday, June 15, 2023 9:52 AM
To: Gloss, Stacy L <sgloss@illinois.edu>; Mahajan, Shreya <shreyam6@illinois.edu>
Cc: Hulse, Daphne Lauren <dlhulse2@illinois.edu>
Subject: RE: Compost Bin in UrbanaHi Shreya,
Please also contact Susan Monte at Champaign County Environmental Stewards to collaborate on this work: smonte@ccenvstew.com
Here is their website: https://www.ccenvstew.com/
Cassie
Cassie Carroll
Marketing & Communications Director
Smart Energy Design Assistance Center
University of Illinois Urbana-Champaign
1 St. Mary’s Road, Champaign, IL 61820
217-300-6477
CURC webinar
Associated Project(s):Drive link to resources used to reduce plastic contamination at University of Arizona
https://drive.google.com/drive/folders/1qas20_ApDqs2YQvXiH3P4YMoKfAm7gQF
Valparasio university full audit report link
Audit Data - Facilities Management (valpo.edu)
Any questions feel free to contatct tyler.kuss@valpo.edu
1 bin placed at Children's Research Center
Associated Project(s):P10G96446 C108 hallway by stairs.
Freezer Challenge Registration
Associated Project(s):The link below is an informational letter with information on how labs can join the International Freezer Challenge.
https://emails.illinois.edu/newsletter/91/1674395291.html
Restarting Loadman Initiative
Associated Project(s):Kenny is going to call, as a side note there have been multiple pan replacements and broken or missing RFID’s on front loads around campus. I think to get a real count on what locations don’t have RFID’d the functioning system will have to go around dumping and it should geolocate as unreadable and with that info we will know the location not tagged or broken.
Thank you,
Dan
217.300.8545
From: Richard Boyovich <richard@loadman.com>
Sent: Friday, June 2, 2023 2:57 PM
To: John Cramer <john@loadman.com>; Hulse, Daphne Lauren <dlhulse2@illinois.edu>
Cc: Baarla, Naveen <nbreddy2@illinois.edu>; Larry Santi <larry@loadman.com>
Subject: Re: Restarting Loadman at UIUCHello Daphne
If you could get someone to call me from in the cab of said vehicles, I can provide technical assistance without any cost. Not sure what parts were shipped to you for repairs, but I can figure this out quickly once I have someone to speak with. Understand, these systems have very sophisticated troubleshooting features. I can typically know what the issue is in less than 15 minutes. You can give my mobile number out to anyone that works with the front loaders, and I work on Saturdays, no problem.
Thanks,
Richard Boyovich
Mobile 206-898-7801
From: Hulse, Daphne Lauren <dlhulse2@illinois.edu>
Sent: Friday, June 2, 2023 12:02:12 PM
To: John Cramer <john@loadman.com>
Cc: Baarla, Naveen <nbreddy2@illinois.edu>
Subject: Restarting Loadman at UIUCHi John,
I work as the zero waste coordinator at the University of Illinois, and I wanted to reach out regarding the Loadman service that we previously used. We had just begun this initiative under Shantanu Pai (who has since left) and as I understand it, things fizzled out after the pandemic hit. We’re very interested in restarting this initiative!
Currently, we have two frontload trucks that have the Loadman equipment. There were parts that had broken, so parts were ordered to replace the broken ones. However, we have not yet installed these pieces. We are thinking that a site visit from Loadman might be helpful in getting everything back up and running again.
Wanted to reach out to you, introduce myself, and see what next steps would be best to take.
Thank you!
Daphne
DAPHNE HULSE (she/her)
Zero Waste Coordinator
Facilities & Services | University of Illinois Urbana-Champaign
+1 (217) 333-7550 | dlhulse2@illinois.edu
Please consider the environment before printing an email. Under the Illinois Freedom of Information Act any written communication to or from university employees regarding university business is a public record and may be subject to public disclosure.iCAP Portal Admin Meeting - June 16, 2023
Associated Project(s):Done:
- iCAP Portal Clerks spreadsheet for review
Discussion:
- Revisit Header Project Layout and Fancy Page Layout
- Made Header Project Layout public
- Continue discussion of Fancy Page Layout at next week's meeting, as part of larger aesthetics discussion
- Discuss Codie's comparative analysis document
- The document is very helpful for seeing what other universities are doing and how our efforts match up with theirs
- Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
- Should we link to "Take Action" project from homepage?
- Replace map link in Highlights?
- Need to finish Take Action page content
- Archiving projects
- Add "Archived" checkbox?
- Add "Archived" to Visibility options?
- Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
- Remove from nested listings, still publicly available?
TODO:
- Main map:
- Start with only Campus Tour locations shown
- Filter by Theme or Collection
- See CSU's campus map (Sustainability section) for inspiration
- Loading message on page unload shows up sometimes in browser page history (e.g. view iCAP Portal PDF from About page, then click "back")
- Homepage has extra padding on right side on mobile
- SSC project embedding: add category filtering options
- (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
- Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
- Metric search/display:
- Theme (via connected Project, i.e. Theme -> Project -> Metric)
- Most recent updates as of: (list of years) -> can we query Tracking data?
- (Internal only) Last updated before (list of years) -> can we query Tracking data?
- (Low Priority) Make column headers click-sortable on Projects by Project Status page
- Fancy project layout mockups - keep tweaking #3 to improve contrast
- Discuss metrics
- Metrics with lots of data
- Consider how to handle old metrics that no longer track new data. Archive somehow?
- Fun with math (e.g. combining multiple metrics)
- Calculated Metrics on Dev site
Meeting with Parking to discuss timeline
Associated Project(s):Met with Brandon, Cody, Chris, Jeremy, and Toby from the Parking department to discuss the Bicycle Roundup project and the timeline. Gave them an overview of the system that we are using (ArcGIS Field Maps) and what to look for in the maps. Informed them that we have started the tagging process and expect to finish tagging all bicycles by June 16, 2023.
F&S TDM will tag and identify the abandoned bicycles, then Parking will remove them and transport them to the West Round Barn, and F&S TDM will inventory the bicycles. F&S TDM will organize the bicycle pick up for students in fall semester.
Following is the expected timeline for this project:
Start of the Tagging: 6/8/2023
End of tagging process: 6/16/2023
Start of the identification of abandoned bicycles: 7/5/2023
End of the identification of abandoned bicycles: 7/10/2023
Parking to remove abandoned bicycles (Start): 7/5/2023
Parking to remove abandoned bicycles (End): 7/14/2023
News Channel ABC20 coverage of Summer Bicycle Roundup
Associated Project(s):News Channel 20 reposted the F&S announcement regarding the summer bicycle roundup on June 13, 2023.
University announces summer bicycle roundup, remove tags by June 30 to avoid impounding
CHAMPAIGN, Ill. (WICS) — The University of Illinois Urbana-Champaign is reminding students about their annual summer bicycle roundup. The university's facilities and services department collects unwanted bicycles on campus after the end of the spring semester.
All bikes left on university property will be tagged with an orange sticker that reads, 'Remove this tag by 6/30/23, or your bicycle will be removed,'" said the university's facilities and services department.
They say any bicycle found with this sticker after June 30 will be impounded. If you currently have a bike in a campus rack, shelter, or parking location and want to keep your bike, remove the sticker to ensure it doesn't get impounded.
To retrieve a bike that has been removed, you can contact bike@illinois.edu with your bike information. All recovered bikes need to be registered before being returned. Register your bike here.
See the article online here: https://newschannel20.com/newsletter-daily/university-announces-summer-b...
ISSA Sustainability Committee meeting 7
Associated Project(s):Attached Files:Weekly Update
Associated Project(s):All, Feast or famine over here last week. Beginning of the week we were slammed but slow n’ steady by Friday. TBP held their Members’ Meeting last Monday and I attended. Got a unicycle donated as well as a handful of bikes, including some kids bikes.
Spent 15 minutes on the phone with a gentleman from a rural town outside Bloomington, IL looking for a bike. Really speaks to the need that we’re getting interest from an hour plus drive away. Or maybe my hyper-local bike-only travel mindset makes that distance seem more unreasonable than it is…
I was a bit more diligent this past week about tracking non-university visits to better reflect how many folks we’re helping.
The numbers:
Visitors: 33
Sales: $1,285.17
Bikes: 3 for $540
Membership: 7 for $210
Tires/tubes: 16 for $166.00Thanks!
Jacob Benjamin
Campus Bike Center CoordinatorEmergency Ride Home program information: University of Wisconsin-Madison
Associated Project(s):Following is some information from University of Wisconsin-Madison regarding their Emergency Ride Home program:
UW Madison's Emergency Ride Home Program is intended to provide another incentive to employees who opt NOT do drive alone to campus, so it is not available to any employee with an annual (car) parking permit. https://transportation.wisc.edu/commuter-solutions/emergency-ride-home/. They use a voucher based system for their ERH program with an annual budget of $1,600. They have less than 2 dozen people use the ERH program every year and they give 3 vouchers for Lyft to those enrolled in this program. UW Madison still sees a desire for this program, because as they said, “the point is that the rides are free.”
- How often an employee can use this service in a year?
- ERH can be used up to three times every six months.
- How do you fund the ERH program? Do you use your departmental funds or is there another funding source available?
- ERH is funded through parking revenue
- How often do employees use this program? What is the annual cost that you have to reimburse (in general)?
- Annual budget is $1,600
- does the $1,600 per year budget includes administrative cost?
-
No, but there essentially are not any administrative cost. The program takes very little time and it is folded into my existing duties
-
- Who has the administrative responsibility for this program?
-
I do. It is a UW Transportation Services program.
-
- I understand that the employees need to not pay the taxi and just provide the driver with the ERH form. Does the taxi company file for reimbursement? How does that system look like?
-
We have a contract with the cab companies and they invoice us and include a copy of the form with the invoice.
-
- I am a bit confused about the Lyft option. The website says that users will get 3 codes to use per six months after submitting the form, but how do you ensure that the users are not using this code for personal use?
-
We assume good faith use. To get the Lyft code you click a box that says you agree to our policies. In theory if someone abused the program they might be subject to disciplinary action (or at least a nasty letter and/or being banned from future use).
-
- Would you be able to connect me with the Lyft point of contact that you have for the ERH program?
-
Avery Gordon avery@lyft.com
-
- Employees only get either 3 codes by Lyft or 3 taxi fares, right?
-
The policy is 3 total rides per 6 months, but it would be possible to cheat that and do both (or use more than 3 cab rides). It is up to me to monitor for abuse. In the 16 years that I have managed the program I have had ONE case of abuse. We literally goes months sometimes with no one using the program and there’s never more than half a dozen rides in a single month.
-
- How often an employee can use this service in a year?
Emergency Ride Home program information: Indiana University Bloomington
Associated Project(s):Following is some information from Anna Dragovich from Indiana University Bloomington regarding their Emergency Ride Home program:
- What is the current budget to run this program?
- It’s not much – maybe $1,000-$2,000/year. I don’t have a set budget – it’s just whatever people use, is what I reimburse. It hasn’t gotten out of hand enough for me to apply any more restrictions than what we already have in place. Surprisingly, not many take advantage of it.
- I see that you use Chrome River for users to get reimbursement. I seem to recall that your department used to pay for this system. Is this still the case?
- Yes, this is still the case. We use Chrome River to facilitate that reimbursement. We have the steps outlined here on our website (scroll down a little).
- How many people are enrolled in this program?
- ERH is eligible only for people who are enrolled in our commuter program which is about 800.
- How many people use it?
- I’ve had only about 10 people use it in the last year.
- How do you confirm if the users availed this service for a legitimate reason?
- We have them attest that they used it for legitimate reasons when they submit in Chrome River.
- Have you evaluated the program recently and whether there is still a desire/demand for ERH now that there are Uber/Lyft and other ride share programs available?
- We encourage them to use Uber/Lyft and are reimbursing those expenses. A few years ago, they could only use taxi companies in town but with taxi’s going out of business and Uber/Lyft taking their place, we switched.
- What is the current budget to run this program?