On April 10, 2023 Jennifer Fraterrigo sen the following email:

Dear Mr. Whitman and Tim,

The Illinois Climate Action Plan (iCAP) Working Group (iWG) recently approved recommendation Engagement005 from the Engagement iCAP Team for the Division of Intercollegiate Athletics to formally join the Green Sports Alliance. The expectation is that doing so would increase the visibility of campus sustainability efforts and put UIUC on par with fellow Big10 institutions that are integrating sustainability into athletics. Additional details are provided in the attached recommendation.

The Formal iCAP Procedures include a section on campus unit responsibilities upon receipt of a recommendation, and we respectfully request your response to this recommendation by May 5, if possible. If you have any questions regarding this recommendation, we are happy to jump on a call with you to discuss it.

Sincerely,

Jennifer Fraterrigo

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On May 2, 2023 Josh Whitman responded:

Jennifer,

The Division of Intercollegiate Athletics (DIA) approves the recommendation to formally join the Green Sports Alliance at the $2,500 Premier Membership level. Assistant Athletic Director Tim Knox will be responsible for coordinating the implementation for DIA.

Josh

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On May 4, 2023 Jennifer forwarded the previous thread to Sarthak:

Hi Sarthak – one more!

Please mark this as successful on the portal; response below.

Thanks,

Jen

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On May 20, 2023 Morgan White responded to Jennifer:

Hi Jen, Daphne, and Betsy,

I suggest we invite Tim Knox to a meeting, to see what support he may need from F&S and iSEE in this endeavor.  What do you think?  Or has something like that already happened?

Thanks,

Morgan

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On May 22, 2023 Betsy Ligget replied with the following email and attached documents:

This is great news, thank you for sharing! I’m happy to join a meeting with DIA regarding Green Sports Alliance, please let me know when I can assist with the transition. The last annual membership invoice (10-13-22) is attached and is for the Nov. 1st, 2022 - Nov. 30th, 2023 time period.

I have also attached the 2021 membership letter for everyone’s files.

Thanks again,

Betsy

Done:

• Header: remove "at" between UI and UC
• SSC project embedding:
  • Here’s the SSC dev site project example page Sammy shared with us last year.
  • Here’s the iCAP Portal project collection embedding test page I showed at our meeting this morning. It’s currently embedding 12 projects from the SSC collection on a test site, using this list of SSC categories:
    • Education and Justice
    • Energy
    • Food and Waste
    • Transportation and Infrastructure
    • Land, Air, and Water

Discussion:

• Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
• Should we link to "Take Action" project from homepage?
• Archiving projects
  • Add "Archived" checkbox?
  • Add "Archived" to Visibility options?
  • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
  • Remove from nested listings, still publicly available?

TODO:

• SSC project embedding: add category filtering options
• (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
• Show "no content" message under Metric Chart when no tracking records exist
• Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
• Metric search/display:
  • Theme (via connected Project, i.e. Theme -> Project -> Metric)
  • Most recent updates as of: (list of years) -> can we query Tracking data?
  • (Internal only) Last updated before (list of years) -> can we query Tracking data?
• (Low Priority) Make column headers click-sortable on Projects by Project Status page
• Fancy project layout mockups - keep tweaking #3 to improve contrast
• Discuss metrics
  • Metrics with lots of data
  • Consider how to handle old metrics that no longer track new data. Archive somehow?
  • Fun with math (e.g. combining multiple metrics)
  • Calculated Metrics on Dev site

On May 17, 2023 Morgan White, Daphne Hulse, and Marc Alexander met to discuss the future of Dump and Run.

• F&S will need to provide public functions stuff for YMCA dump and run sale in the fall (use SSC funding - what is left)

• We will need to create a MOU including what all this means for YMCA and long-term funding for their sale and our spring move out

  • Be sure to include that F&S will support the August sale in a public functions capacity, and supports the continued use of Stock Pavilion

• Honor the partnership with the YMCA

  • MOU get marc’s perspective, morgan’s perspective, pete’s perspective, housing’s perspective

• Be clear that there is a spring collection and august sale. They are separate events but all under the Dump and Run name.

  • Phrase example: “The Campus Bike Center is a collaboration between UIUC and the Bike Project of Champaign.”

    • Dump and Run: “Dump and Run is a collaboration between University YMCA and UIUC.”

  • Collaboration means that we sometimes work in different capacities as the university can be so much larger than a small organization

  • Daphne to draft a MOU for F&S-Housing and F&S-YMCA

    • “…Based on x y z background this is how we intend to move forward in our partnership over the years. One year time intervals automatically renewed each year unless a party decides something should change or cease…”

• Recurring expenses could be argument among us internally to determine who should contribute (Morgan thinks this is a Pete question)

  • Student fees can go to anything

  • State funds to Housing is slightly limited

  • State funds to off campus entities is very limited

• Timeline

  • Get the MOU signed and approved before move in weekend, so we can proclaim it the way we planned to

  • August for YMCA to rubber stamp it

• As a general reference, it is good to get things written down and signed on a MOU with existing leadership who support these initiatives, so they continue even when leadership changes

The following is an email sent by John Marlin on May 16, 2023:

As most of you know I am retired from campus and involved in other off campus conservation activities. I will no longer be overseeing the Burrill Hall native planting.

During the pandemic, maintenance at campus native plantings by volunteers was not allowed.  This coupled with very dry conditions caused deterioration of several sites including the one at Burrill Hall. F&S bought the woodland wildflowers for the planting and the Entomology Department installed them and provided some maintenance in conjunction with some students.

Department head May Berenbaum has put together an effort to revitalize the planting and has some limited funding for some maintenance of the native plants.  F&S plans to make some changes in part of the area and the path is to be restored.  Daniel Bush will initially work with the native plants and supervise any students. 

In the past weeds removed from the site were placed by the two square concrete benches and I notified Ryan Welch who had the maintenance crew remove them.  I assume a similar arrangement can be made possibly with Mr. Dalby as the contact.

This site was quite popular with people walking past and provided a good instructional resource, especially the area near the sidewalk.  I hope that this will continue.

John C. Marlin

Dennis Dalby replied:

Thank you John,

It was nice meeting you today to gain some of your tips and input regarding the planting and upkeep of this area.  I’ve been working with Ryan Welch and SIB to get this area brought back up to its current level and look forward to its improved upkeep with the discussions that we had today.  We’ll be working with Ryan to have a wood chip path added once again and will add a few small plants of our own within the areas that we (MCB) will maintain.  SIB will maintain the areas of the native plants.  It will look and function much better once all is in place.

Thanks again for stopping by to share your experience,

Dennis

The following is an email sent by Stephanie Hess on May 11, 2023.

Green Research Committee,

Jeremy and I met with Susan, Ehab, and Madhu last week to give them an update on our progress over the past few weeks. I have attached the topics discussed. Here is a brief summary of that meeting and how we propose to move forward.

• The October deadline can be extended. However, if there are requests for campus funding, it is a good deadline since all the budget meetings with the Provost happen in the Spring. As long as we continue making progress, we will update them in October with what we have done by then.
• When we write recommendations, we should consider the financial impact. Cost to implement and money saved following implementation.
• Jeremy is going to put together a single document that includes the information Paul shared on Teams and more details for the topics discussed in the meeting. That will be shared with the committee.
• Next meeting, we will discuss that document. Please read it before the meeting and write comments.

I will try to get something on the calendar soon.

Thanks,

Stephanie

Attached is the Informal Summary.