Introductory meeting with Housing
Associated Project(s):
Following are the notes from our meeting with Housing about their potential Fleet Management Plan. The meeting took place on 6/13/2025 at 9 a.m.
Attended by - Sarthak Prasad, Shawn Patterson, Matt Brown, Aaron Lewis, Jessica Hauserman
- We did introduction
- Jessica is the Office Manager
- We are looking for a single point of contact
- Not reinvent the wheel - not dictate
- What are we trying to do?
- 12 year replacement plan
- What is the useful life of the vehicle
- Fuel consumptions, idle time,
- Conversations about what would be the correct path
- Right-sizing the application
- We need to purchase a vehicle - what type of vehicle can be purchased
- Matt Brown -
- They make some purchases of heavier duty trucks based on what the tasks are, the weight of those things
- Some small transit vehicles
- Ford transit
- They are looking for a huge number of things
- Availability, right sizing, - have some issues with that
- They are retiring 20 year old vehicles or more
- They are finally out of pre-2000s vehicles this FY
- They are now updating
- How we might interact with these goals= planned rotation vs force rotations
- Deterioration of these vehicles
- Shawn -
- The prices have skyrocketed
- Digging deep - if we have a process in place.
- If this is the goal, we can do what we can
- What is the most feasible thing. The university is not going give us so much money to buy whatever we want
- Housing is the first department we are reaching out
- Same or similar fleet as F&S
- We can share our expertise
- Build a group and plan as to what can be done to improve iCAP goals
- Looking to identify a contact person
- Start off with Matt Brown and then direct conversations to other departments
- Various fleets (4)
- Facilities and Maintenance
- Building services
- Student Affairs Technology for Housing
- Dining - Dell
- Jessica has helped with costs and ownership of vehicles
- To maintain or to fuel
- There is data
- If the iCAP wants to put a number before we rotate
- Put a high number, like 15 years.
- Some vehicles are used less
- Vehicle by vehicle basis
- Aaron -
- Has it ever been discussion - drive thru car was on campus to remove debris and gunk - to improve the life?
- Shawn -
- Frame - Rust or something
- Parts are no longer available for that vehicles
- Undercarriage -
- $100k to get the equipment
- Deterioration of the body
- Shawn -
- Rust and under carriage - vehicles deteriorate
- Has it ever been discussion - drive thru car was on campus to remove debris and gunk - to improve the life?
- Next Step
- List and come up with an operation plan
- For one of the fleet operation or all 4 fleet? Evolving plan
- Create a Teams Channel
- Give them a skeleton plan to give to Housing
- They will fill in what they can do - Based on the F&S Green Fleet Plan
- The objectives we came up with were through NAFA and based on F&S fleets
- Maybe a follow up in the end of July 2025
- Matt asked about Idle time sensor
- GPS sensors that we operate with
- Not every vehicle is the same
- External GPS system
- Idle Times are related to Fuel Consumption
- Matt and his team will get a shot on the plan and get back to us
- Housing fleet is at a certain level - swap one for one
- Very occasional and sporadic that they add a vehicle
- They can commit to not adding to the fleet
